Accounts Officer
Kabelek Engineering Ltd
Total years of experience :12 years, 3 Months
1. Payment of Bills.
2. Administration duties.
3. VAT & PAYE Returns.
3. Payroll Management & Processing.
4. Follow up on Accounts payable and receivables.
5. Preparation of VAT Invoice, Claims, Purchase Orders.
6. Petty Cash Handling.
7.Bank Reconciliation
1.Verifying the accuracy of invoices and other accounting documents or records.
2.Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
3.Compile data and prepare a variety of reports.
Reconciles records with internal company employees and management, or external vendors or customers.
4.Recommends actions to resolve discrepancies.
Investigates questionable data.
5. Issue cheque
1.Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
2.Recruit and train personnel and allocate responsibilities and office space.
3.Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
4.Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
5.Manage schedules and deadlines.
6.Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
7.Monitor costs and expenses to assist in budget preparation.
8.Ensure operations adhere to policies and regulations
1) Lend and collect books, periodicals, videotapes, and other materials at circulation desks.
2) Enter and update patrons' records on computers.
3) Process new materials including books, audiovisual materials, and computer software.
4) Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
5) Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
6) Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
1) Receive payment by cash, cheque, credit cards, vouchers, or automatic debits.
2) Issue receipts, refunds, credits, or change due to customers.
3) Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and that there is adequate change.
4) Greet customers entering establishments.
5) Maintain clean and orderly checkout areas.
6) Establish or identify prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.
1) Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
2) Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.
3 )Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
4) Maintains data entry requirements by following data program techniques and procedures.
5) Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.
6) Tests customer and account system changes and upgrades by inputting new data; reviewing output.
7) Secures information by completing data base backups.
8)Maintains operations by following policies and procedures; reporting needed changes.
9) Maintains customer confidence and protects operations by keeping information confidential.
10) Contributes to team effort by accomplishing related results as needed.
1) organising and hosting presentations and customer visits.
2) assisting with promotional activities.
3) visiting customers/external agencies.
4) helping to organise market research
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.