Procurement Manager
International Rescue Committee
Total years of experience :19 years, 11 Months
Report to Akkar Field Coordinator, Supply Chain Coordinator at head office in Beirut and manage a team of one staff (Field Procurement Assistant)
Cover the procurement of Akkar (Kobayat and Der Dalloum) and support Tripoli office when needed.
Initiate and execute the decentralization in Akkar after one month of joining.
To plan, co-ordinate and organize field level IRC procurement activities in full compliance with IRC procurement procedures and best practices to enable a high quality, efficient and cost effective procurement process that meets the requests of the services users. (starting by the purchase request technical check in terms of specifications, unit of measure, estimated cost, delivery date until quotation or request for quotations received, negotiation with the supplier if needed, sample received, bid analysis arranged, purchase order issued, delivery of the goods/ service, delivery report/ certificate of completion arranged and payment request)
To keep up to date with local market conditions to enable delivery of most efficient procurement service.
To maintain and communicate a comprehensive data of all goods and services procured at a field level and registered suppliers to enable IRC to evaluate and instigate opportunities to consolidate supplier commercial arrangements for the benefits of the IRC in Lebanon.
Coach, train, mentor and evaluate staff. Set performance objectives.
Reporting directly to the Area logistics and procurement manager of the North.
Oversee procurement of all materials and equipment ordered by the projects in line with DRC operations handbook procedures and donor specific policies.
Ensure that all orders are tracked from point of planning and request through to final receipt. (I.e. Suppliers negotiation, ordering, arranging the purchase order, delivery on time, GRN, payment request to Finance, making sure all the related documents are in place for filing process).
Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiation, and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
Prepare and amend contract in a suitable format to comply with legal and donor regulations, utilizing DRC templates in accordance with the operations handbook.
Assist with negotiation with suppliers and landlords as required.
Assist program colleagues with procurement planning
Assist with setting up the framework agreements
Responsible for managing the accurate updating of the procurement table, contract tracking sheet and distributing it on a weekly basis
Ensure timely shipment of goods at the least cost possible, through proper order, coordination among suppliers and shippers, and ongoing assessment of performance and cost of services providers.
Reporting to the Financial Manager and managing a team of 4 staff.
In charge of the central purchasing of the four countries (Lebanon, Syria, Qatar, and Erbil)
Plan and implement Import strategy and activities consistent with the group’s overall strategy in order to achieve efficiency and cost effectiveness.
Receive, review and dispatch suggested orders / approved orders for processing.
Review and validate cost simulation / cost selling calculation as per suggested order as prepared by subordinates, send to senior managements for review and approval.
Liaise with product managers for any suppliers’ modification on initial Purchase order and at receipt of goods.
Communicate with shipping and clearing agencies as well as insurance companies to ensure best possible terms for efficient cost effective processing of PO.
Liaise with finance division, as well as, banks to ensure opening of letter of credits and following its details (acceptance, amendment, maturity date and discrepancies), timely settlement of the different suppliers.
Liaise with warehousing department for proper receipt of orders.
Liaise with the inspections agencies like SGS, BV, IRI to expedite the clearance process.
Keep abreast of current and future changes import / export laws and procedures; tariffs and duties; license and restrictions and in relevant local territory practices.
Review, approve and submit Import department reports to management.
Set up the yearly department plan and budget (training, recruitment …)
Responsible on Export deals and following the whole process.
Working closely with the main customers.
Arranging the supplier’s parameter list (i.e. for all the active suppliers).
Setting the order situation on the system instead of an excel sheet.
Speeding the clearance process.
Working on minimizing the lead time of the goods supply.
Trying to minimize the landed factor and the landed cost.
Setting up the logistics and the best shipments mode and routing from all the potential countries up to Erbil.
Participating in the policies and procedures and the job descriptions of the department.
Reporting to the General Manager and managing a team of 4 staff.
Managing and controlling the department by preparing the yearly budget and by month and following up and analyzing on the sales results versus the budget and forecast.
Contributing and presenting the PPD Action Plan and strategy and guarantee its proper execution.
Effecting the monthly and weekly reporting to the GM and the Principal (L’Oreal Middle East in Dubai)
Ensuring proper implementation of the supply chain controls.(Forecast Implementation, insuring the maintenance of the safety stock and avoid the out of stock items, lead time, items classification, warehouse notification for delivery, delivery & return of items, claims, customer satisfaction)
Organizing and following up day-to-day tasks with the team to achieve the monthly reporting deadlines and budgets.
Implementing the physical inventory counting process of the departments’ brands.
Attending the yearly meetings abroad for all L’Oreal Middle East
Conducting market visits and identifies new salons.
Organizing the seminars, events in the department.
Reaching the annual budget.
Reporting to the country Manager
Managing and controlling the departments.( Forecast implementation, assortment, pricing, promotions deals, space planning)
Preparing the category reviews (SWOT analysis) for departments' products
Participating in the yearly inventory.
Negotiating and concluding deals with the suppliers.
Preparing, budgeting and organizing the yearly Health and Beauty events.
Arranging the feasibility study for the new products and set the merchandising guidelines
Conducting market visits to the Sultan Center stores and the competitors.
Recommend the stock keeping unit rationalization.
Exceeding the other operating income set by the management for the health and beauty yearly promotional event.
Managing the brands (Orly, NSI, Essie and all the foreign products)
Confirming orders with suppliers and ensure adequate processing, authorization and validation of information / documentation.
Follow up with internal and external suppliers (accounting department, shipping companies, insurance and clearing agencies)
Validating the actual cost of the goods upon arrival to the warehouse
Coordinating closely with the sales department to issue the monthly orders
Research and development to decide what products to launch in the market
Communicating with shipping and clearing agencies as well as insurance companies to ensure best possible terms for efficient cost effective processing of PO.
Confirming orders with suppliers and ensure adequate processing, authorization and validation of information / documentation.
Liaising with finance division, as well as, banks to ensure opening of letter of credits and following its details (acceptance, amendment, maturity date and discrepancies), timely settlement of the different suppliers.
Preparing the purchase reports to be submitted to the GM
Reviewing and update the “Approved suppliers list” on monthly basis to ensure it includes the most recent information.
Teaching Math for grade 4 - grade 6 and Sciences for grade 4.
Teaching Math & Science, cycle 2