Project Assistant to AED Group Business Services
Hamad Medical Corporation Ambulance Services
Total years of experience :17 years, 4 Months
Preparing of AS manpower distribution report.
Tracking of light duty and follws up with occupational health
Assisting new arrivals- LOCUM staff to get access into different applications
Processing Locum staff timesheet and verifying
Managing Group Business services meetings
Assistance provided to FIFA ArabCUP 2021 staff local recruitment
Focus on FIFA world Cup staff recruitment and placement
- JCI Project:Fix login issues and for Questbase database as per staff requests; updating for JCI Compliance
- QCHP license and relicensing process|:Focal point to Mobile Health Service doctors
- Coordinate with Medical staff office for good standing certificates and other licensing matters for HMCAS doctors including MHS, Specialist doctors @HIA and Special Ops
- Payroll team-Prepare timesheet in OTL as per Biometric data/SMS
- Biometric project-Prepare compliance report after timesheet, tracking the issues in Biometric data and authorization errors by supervisor
- Attending Biometric team meeting for weekly update from timekeepers and Payroll team monthly meeting
- Attending the support training sessions for supervisors to assist them in Biometric authorization
- Provide assistance to Business services team for the updating employee qualification details, file review. Prepare report for QCHP license status updates
- Provide admin support to Business intelligence team when required
• Organizing meetings, attending and taking minutes as required
• Assist with payroll teamwithin the service doing Timesheet and OTL
• Participate in training workshops for the purpose of conveying or gathering information required to perform functions
• Provide general administrative support for the Professional development team
• Responds to enquiries for the purpose of resolving problems, providing information, referring to appropriate personnel
• Maintains a variety of manual and electronic files /records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines
• Focal point to the Doctors within the Mobile Health Service in QCHP medical license-to go through the applications to fix the documents or following up with Doctors and helping hand to them for submitting
• Preparation of timesheet and Assists with payroll department
• Types memos, letters, reports, records and generalcorrespondence
• Scheduling Rosters, recording staff leave and updating database
• Providing assistance in risk register track record and arrange meetings
• Facilitates verbal and written communication, both intra and inter departmental
• Preperation of necessary statistical programs using Minitab updating routine data
• Receive, screen, register and prioritize all incoming mail electronic and hard copy
• Keeps accurate and maintaining a filing system to keep records pertaining to reports and correspondence of all departmental activities
• Making arrangements for conducting interviews, co-ordinate and follow up in recruitment team
• Manage routine queries and refer those are appropriate to person responsible as required
• Responsible for providing administrative and secretatrial support to th edepartment
• Handling Petty cash.
• Manage all accounting transactions.
• Sending and receiving official E-mails.
• Preparation of PD cheque in hand report.
• Preparation of cash flow and bank position
• Preparation of aged receivables and follow up.
• Answering telephone calls, faxing and scanning.
• Filing, drafting & preparation of correspondences.
• Handling and recording invoices, delivery notes, p.o’s.
• Assisting in preparation of year end audit files and analysis.
• Handle receipts and payments in co-ordination with Accounts Department.
• Maintaining Employees files, attendance, leave records and all other related documentation.
• Assist immediate superiors in performance of their duties, achievement of prime objectives, control and management of their time.
• Efficient on stock control and maintaining computer system delivery order, store- receipt voucher , journal vouchers, credit and cash purchase vouchers.
• Other administrative duties as and when assigned
• Drafts and prepares memos and letters.
• Maintaining a systematic filing system.
• Monitoring employees attendance sheet.
• Booking Air tickets and hotel reservations.
• Giving the monthly report to the higher officer.
• Schedule and plan for meetings and interviews.
• Follow-up with customers for LPO for pending invoices.
• Handling Invoices and preparing documents in various formats.
• Checking E-mails, replying and forwarding to concerned sections.
• Preparation of reports on pending delivery notes for invoicing on weekly basis.
• Handle incoming calls, transfer messages, maintain office records and filing system
