Executive Assistant To The CEO
Apotheca Beauty
مجموع سنوات الخبرة :10 years, 8 أشهر
Personal Assistant to the CEO
Takes care of all the legal paperwork along with the CEO and keep
the documents always confidential
Creating order forms, E-com sheet, upload sheet for all the
countries, customers and share with commercial team
Assisting commercial team in UK, Kuwait and UAE.
Maintaining and managing the officer - Pantry, water refills and
stationeries
Handling shipments, sending sample products and legal documents Organizing Beauty Gifting to the staff
Manage Driver's schedule
Coordinate deliveries with Warehouse and Commercial Team
Travel arrangements for all the employees
Responsible for coordinating all products arabic stickers
(translation, artwork and printing) with supplier.
Creating P.O in dynamics
Reception work
Monitoring company's credit card usage.
Minutes of Meetings, correspondence
Responsible for providing secretarial, clerical and administrative support to the General Manager and Head of Departments of the Hotel.
Arranging and managing the schedule of the General Manager.
Making the management schedule for Head of Departments
Ensure that the Head of Departments are well informed regarding the latest memo’s,
letters, etc.
Receiving and screening the telephone calls.
Maintain the general filing system and file all correspondence
Planning and preparing meetings, conferences and conference telephone calls
Maintain an adequate inventory of office supplies
Respond to guest inquiries.
Making memos, correspondence and minutes of the meeting.
Handling online accounts - Cobone and UberEATS
Handling recruitment process, posting Ads in Dubizzle and Indeed, screening the
candidates for the job, scheduling the interview with the General Manager.
Making travel arrangements for the General Manager.
Handling personal and confidential documents of the General Manager.
Handling Business Center and Conference Room
Making necessary reports for the General Manager and Director of Sales
Admin Assistant
Provide administrative support to ensure that the school operations are maintained in an effective, up to date and accurate manner.
Relieve staff of certain administrative matters by transmitting information, making appointments, keeping calendar and making meeting arrangement.
Assisting the principal in overall management of the school, general maintenance and employee performance.
Other general administration duties as required.
Receptionist/ Hostess
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries regarding the school.
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Responsible for segregation and distribution of mails and faxes to the teachers and other staff.
Typing, drafting, proof reading, revising (to check for correctness of information, spelling and the like) of business letters, contracts, affidavits, secretary’s certificates, agreements, pleadings, and other legal documents, printing them in draft or final form, and coordinating the reproduction of the appropriate number of copies with their corresponding attachments for filing in the court or dispatch to intended recipients;
Logging of all documents to be sent out through the process servers;
Coordinating with the process servers and the Office Manager regarding specific
instructions in relation to the outgoing documents;
Receiving, screening and monitoring incoming telephone calls for the lawyers;
Sending, receiving and monitoring fax messages and email communications to and from
clients here and abroad;
Receiving, sorting, arranging and forwarding of various business correspondences to
superiors;
Schedules and coordinate appointments, meetings and events, including travel
arrangements as necessary;
Updating schedule of hearings, as well as confirming appointments, meetings and
conferences;
Reminding and preparing check and bill payments;
Entering necessary data on the Notarial Register Book;
Listing and keeping of phone numbers and calling cards of clients, friends, relatives, co-
lawyers, etc.;
Manage and keep legal and personal files (electronic and paper files)
Performing such other duties and tasks as assigned.
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