Sharon Elizabeth Samson

Visa Renewal Processing
 Preparing a yearly calendar for renewal and publishing it to the business
 Liason with the stakeholders ( clients / Account Managers) for renewal approval
 Handling front end queries on renewal and documentation
 Ensure renewal is completed T-15 days before expiry of visa so that there is no risk
 Preparing MIS reports on the monthly quality and SLA achieved
 Monitoring the team on the performance / achievements and analyzing non-conformities done while processing
 Monitor the visa processing through Robotic Process Automation - TITAN 1.0
 Assisted in the development of the Robotic Process Automation - for each renewal process and ensured the
entire renewal of visa process is a go live process in the BOT.
Handled renewal for all 3 zones ( Mainland, TECOM & DHCC).
 Processed Designation change and salary change on employees request for all 3 zones
 Handling risk reviews and updating management on the risks cases.
Offboarding:
 Check with the Account Manager for the LWD input for separation.
 Raise a request for cancellation typing through BOT
 Coordinate with PRO for cancellation applications.
 Regular follow up with employees for the offboarding process
 Handling front end employee queries on offboarding process
 Regular review with the team to highlight the risk cases and proceed with legal action accordingly.
 Coordinate with the documents team for passport release procedures
 Facilitate employees on final settlement, exit process and passport release related processes
 Coordinate with the different stakeholders ( AM, Client and management) for risk cases closure
 Published reports on non-conformities and monthly SLA achieved in the separation process.
 Liasoning with the team for insurance card cancellations
 Ensuring all offboarding transactions for all 3 zones ( mainland, TECOM and DHCC) are done seamlessly.
 Coordinate with the Robotic Process Automation team for the separation processes to go live.
HRMS system:
 Ensure all documents are saved in the dropbox.
 Ensuring all documents in the employee files is updated.
 Maintaining MIS reports on offboarding and renewal
 Follow up with employees and get the required documents to update respective employee files in ERP
 Grievance Redressal for outsourced employees
 Was cross trained on onboarding of outsourced employees and have managed onboarding as well when the respective staff are unavailable

As Officer HR, I was part of the recruitment and onboarding team.

Responsibilities:

Recruitment:

 Liason with the agencies / consultants for candidate information to process for security clearance - a governmental procedure.
 Prepare contracts.
 Send the contracts to agencies or candidates and get their acceptances and inform them about onboarding procedures
 Maintain complete data of 2500 plus candidates.
 Documentation of mass hires and maintain their files
Onboarding:

 Apply for visas for the selected candidates, track the pending visas and maintain a record of the issued visas.
 Check for their readiness to fly and book their tickets to fly
 Coordinate for respective accommodations for the candidates
 And coordinate for the transportation of the candidates from airport to accommodation
 Handing over of the candidate documents to the respective parks to handle their joining formalities.

Currently working as a HR Consultant wherein I effectively recruit for positions in varied industries from entry level to senior level. I also handle training coordination, client coordination. I represent the organization in different forum meetings and effectively connect with different business owners and try to get new clients and new positions to work on.

Responsibilities I handle

 Sourcing of profiles
 Recruitment coordination
 Client coordination
 Follow up till the position is closed
 Background verification of the newly joined candidates as per clients’ request
 Training coordination
 Attend Forum meetings on behalf of the organization and try to get new clients
 Managing a team of 5 consultants
 Preparing recruitment agreements, invoices and filing of the same
Good knowledge of labour laws

HR Executive

Responsibilities I handle

As a HR Generalist, I was responsible for all HR processes that would be initiated after recruitments up to employee severance and settlement. I was also responsible for employee engagement, reassignment and general fun activities in the office.

• New Employee Follow Up, Induction and On-Boarding
• Maintaining and Updating Employee Personal Files and Online Data Records
• Employee Engagement and Fun Activity Co-ordination
• Employee Counseling and Grievance Documentation
• General Office Administration and Management
• Tracking Employee Attendance and Publishing Daily Attendance MIS
• Monthly Attendance Consolidation and Register Maintenance
• Taking care of Recruitment & Selection Process
• Salary Process Co-Ordination with Finance Department
• Exit formalities
• Generating absconding and termination letters
• Weekly Attrition analysis
• Background verification of new joinees

Achievements
• Established the first standing HR policy for the company approved by the HR Director
• Initiated the Employee Loyalty Recognition plan
• Ensured the co-ordination of the HR Fun activities and update the company blog

Associate - HR Services

Responsibilities I handle

I was handling Executive Recruitment and eventually lead the team for executive recruitment in BuildHr for many of our leading clients in various industries. I predominantly handled non IT recruitment. I also was given exposure on creating HR policies for the company. I handled mass recruitments for premium clients like Titan Industries and ITC.

• Brain stormed, developed and executed comprehensive search strategies
• Recruited senior and niche candidates in limited candidate spaces
• Handled business development as when it was required
• Effectively recruited IT and non-IT Professionals in a time-sensitive environment.
• Specialized in recruiting Entry level positions to HR Managers and Senior Management positions. Conducted in-depth interviews to determine skills, knowledge, interest, market value, and availability.
• Established and maintained professional relationships with clients and candidates