Data Privacy, Compliance and Procurement Specialist
MSD
Total years of experience :8 years, 11 Months
Data Privacy:
1. Developing and implementing data protection and privacy policies, procedures, and practices in alignment with relevant regulations such as GDPR and UAE PDPL.
2. Proactively identifying privacy risks and gaps within the local business/function and collaborating with Global Privacy Office on appropriate remediation activities.
3. Conducting comprehensive Data privacy impact assessments(PIAs) and other risk assessments to identify potential data privacy risks and ensuring the completion of risk mitigations including escalations when necessary.
4. Managing and responding to Data Subject Rights (DSR) requests, developing Inventory lists, Monitoring access rights to data, ensuring adherence to the Retention Schedule, Overseeing compliant data transfers and conducting privacy audits and assessments to identify compliance gaps and areas for improvement.
7. Collaborating with cross-functional teams to ensure data privacy and security practices are consistent across the organization.
Compliance:
1. Assist in the development and implementation of compliance policies, standard operating procedures, and training programs to ensure an effective risk and compliance program in the Gulf region.
2. Maintain meticulous compliance documentation, records, and policies to support audits and inspections, ensuring a robust record-keeping system is in place.
3. Conduct regular internal audits to assess the organization's compliance with regulations and policies. This includes developing audit plans, executing audits, and reporting findings.
4. Conduct due diligence (ABC) on third-party vendors and partners to ensure their compliance with relevant regulations and company standards.
5. Provide compliance training to employees, ensuring they are well-informed about the regulations and policies that impact their roles.
Procurement:
1. Provide guidance to Business owners on Competitive bidding and sourcing guidelines to be followed for Vendor selection, onboarding and contracts.
Payroll Operations
• Consolidate payroll input for GCC countries in an accurate and timely closure, including the account reconciliations for schooling, air ticket, LIVE IT wellbeing allowances and other necessary payroll inputs
• Collaborate with multiple stakeholders and address all internal and external inquiries on payroll related issues
• Contribute to the development and implementation of Schooling, LIVE IT and Air ticket allowance policies and procedures and improvement efforts to standardize Payroll processes
• Ensure an accurate and timely closure, including the account reconciliations for schooling, air ticket, LIVE IT wellbeing allowances and other necessary payroll inputs
• Overseeing EOS (End of Service) and process EOS with payroll vendor and Finance; Well versed with EOS in line with gulf country Labour law
HR Information Systems
• Digitalized HR forms (Housing advance, Transport advance, Remote Travel allowance, Schooling reimbursement and LIVE IT wellbeing form) to have a faster and easier process
• Establish SharePoint site for Organon MENAT cluster and design MSD and Organon HR Portal site
• Operate leave management and leave reports using ARS (Absence Reporting System) software
• In charge of HR services related Vendor addition, extension and updates on the new MDG system following compliant process by liaising with Global & Local procurement and Business practice team; Raise purchase orders and submit team expenses in SAP COMET and ATLAS system
• Guide Managers with Workday and download Workday reports - Custom Reporting (Calculated Fields, Advanced, Standard Reports)
• Demonstrate technical expertise on the automated systems and processes in designated areas of responsibility (E.g. Workday, ARS, MDG, COMET, ATLAS, HR portal etc)
Record Maintenance and Reports
• Submitted in compensation and benefits detailed survey on HR survey platforms like Mercer, Mercer Gold and Willis Towers Watson
• Consolidate current HR files and databases with documents related to the employee lifecycle activities
• Produce HR documents, like employment contracts, new hire guides, exit documents and other employee letters e.g. Embassy letters, No objection letter etc.
• Analyze employment-related data and prepare required reports with useful HR metrics and Create monthly organizational Chart, New Hires, leavers and global mobility monthly tracking report.
Legal & Compliance
• Ensure HR record keeping and reporting fully complies with the provisions of the Data Protection Act
• Groundwork to develop, maintain and implement HR SOPs and policies
• Ensuring the implementation and application of MSD HR directives, policies, processes, systems and programs for Human Health and Animal Health employees in alignment with the local HR, legal lead and in accordance with local law in each GCC country;
• Revise company’s employee legal consent forms with latest updates
Insurance Management
• Act as a liaison between employees, insurance brokers (AON) and the Global Procurement and support the review of existing polices to determine new and shifting insurance needs.
• Liaise with medical insurance provider to register new staff, leavers, claims and cancellation of policies
• Expedite the broker or insurance provider on time and care sensitive claims, which are not processed within agreed timelines while keeping claims information confidential
• Formalize all Insurance provider and Insurance broker payments as required
Employee Engagement & Employer Branding
• Drive organizational change by ensuring staff remain engaged, motivated and valued.
• Explore good awards program in the region and collaborate in submitting nomination article for the awards (e.g. Global Equality and Diversity - London, Great Place to Work(GPTW), Future workplaces (FWP), CIPD HR awards) which enabled MSD UAE and KSA to win several awards for the year 2019 and 2020
Be Precious DMCC is Diamond and Coloured Stones trading company; As an Administrative Assistant I provide administrative support to the CEO, General Manager and other company staff.
Responsibilities
• Maintain and update all employee files (Employee data, Petty cash expenses, Reimbursement, attendance, time sheets, leaves)
• Responsible for Visa (New, Renewal, Cancellation), DMCC card, bank account opening and Medical Insurance for new joiners
• Renewal of Office Tenancy Contract and Ejari.
• Mulkiya and Insurance renewal for all company cars
• Medical Insurance renewal for all employees
• Company’s Yearly Audit submission
• Data entry of MIFS (Multi Purpose Information Forms)
• Create invoices using Excel spreadsheets
• File documents to maintain an organized and efficient office environment
• Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
• Organizing travel arrangements for senior managers.
• Writing letters and emails on behalf of other office staff.
• Monitoring stationary levels and ordering office supplies.
• Maintaining computer and manual filing systems.
• Replying to email, telephone or face-to-face enquiries.
• Maintain up-to-date employee holiday records.
Key skills
• Knowledge of office administration procedures.
• Managing multiple and changing priorities at once.
• Good computer skills including Word, Excel, MS Outlook, PowerPoint.
• Good typing and keyboard skills.
• Managing administrative processes.
• A good level of English spelling and grammar.
Responsibilities
• Designing and developing training and development programs, syllabus plans with timeline based on both the University curriculum and the student’s needs
• Managing the delivery of training and development programs, devising a training strategy for the retail division
• Monitored, reviewed and assessed the progress of students and their Projects through questionnaires and the one-to-one basis on progress charts and discussions with department heads; And submitted projects by designated deadlines.
• Developed annual training plan and organize the training needs of all grades in line with University needs.
• Provided guidance for students regarding long-term goal and career development to ensure they have tools, resources, support, and training required to enhance their performance and achieve their goals;
• Created, Followed up and Assessed Individual development plans throughout their academic years in the college.
• Adopted new teaching skills like group seminars within the class, introduced video as a means of teaching
Achievements
• Promoted from Assistant Lecturer to Lecturer in a matter of 1 year and received an appraisal of 67% in 2 years
• Achieved a 100% passing result for 2 consecutive academic years
• 40% of the pupils having received first class (A Grade) and the remaining a second class (B Grade)
• Coached and Mentored students on career decisions and Motivated 3 students to take up teaching/training as a passionate career and encouraged 7 students to pursue masters’ degree in computer science and several others in Business management
• Persuaded the need for a National Level Seminar and Presented the seminar titled “ICT & its challenges for the future of India” with over 200 attendees from all over Mumbai and renowned speakers from all over India
• Examined 400+ answer papers for final year state level board exams
• Devised & Implemented TAQ (student-teacher feedback), Online tests & Attendance system, with the help of team members
Masters Project on Helping Autistic children learn emotion with the help of Artificial Intelligence.