Sr. Procurement Specialist
The Industrial Group
Total years of experience :19 years, 1 Months
-Negotiate with suppliers and execute practical strategic sourcing.
-Ensure creation of all required Purchase orders is aligned to Procurement
Strategy and Procedures.
-Find optimal sources for required materials and services.
-Implement agreed purchasing plans, manage and ensure data integrity
across the area of responsibility and control procurement spend to meet
business requirements.
-Monitor the supplier performance and verify that the suppliers are
supplying the right products at the right time with the right price.
-Maintain professional and ethical relationships with suppliers.
-Work closely with the Business Unit Teams for accurate and up-to-date
Material Requirement Planning and Forecasting.
-Work closely with staffs in each Business units to ensure on-time deliveries
of requirements and maintains balance inventory.
-Work closely with Logistic Team to ensure arrival of overseas materials on
time.
-Qualify and quantify issues with suppliers, processes, deliveries and
qualities of materials to apply immediate remedial actions.
-Avoid shortage of Raw materials by anticipating peak seasons, national
holidays on both buyer and suppliers’ countries and changes in
requirements.
-Work closely with Production and QC Teams of Business units to develop
alternative suppliers/products that augments/replaces existing Raw
materials and obtain a measurable improvement on cost, quality, and
availability and to mitigate risk.
RESPONSIBILITIES
• Oversees the activities of the Procurement section for procurement of requirements.
• Analyzes the purchase requests from the user departments and determine the appropriate method of procurement.
• Involves in all planning, assigning, scheduling and coordinating the various orders for different divisions.
• Ensures that there is no disturbance in the operations due to shortage of materials and services.
• Procures the best products or services from the best suppliers after evaluation of the Price, Quality, Complexity and Service of each supplier.
• Facilitates coordination in the preparation of the procurement documents, utilizing sound sustainable procurement practices, while adhering to corporate policies and government rules and other ethical policies.
• Uses judgment, diplomacy and confidentiality with respect to the complete procurement process, ensuring integrity of the respondents’ price information.
• Supervises preparation of Purchase orders / Contracts with vendors and process of acquisition of requirements, ensuring that all documents are kept current and complete.
• Supervises shipment clearing activities and ensures that the overseas orders arrive on time.
• Confers with suppliers regarding delivery, quality etc. to ensure that the requirements are met.
• Monitors contracts and vendor performance and consult with vendors and/or user department to implement corrective action when required.
• Contributes to the development and formulation of purchasing procedures and practices as required.
• Assigns duties to each staff and review their works.
• Supervises and supports staffs effectively by adequately implementing the relevant practices, procedures and policies.
• Ensures that inventory and safety stocks are well balanced.
• Performs Inventory monitoring and control if necessary.
RESPONSIBILITIES
• Receives inquiries from local and foreign customers
• Identifies customers’ interests, needs and requirements
• Provides technical information and explanations on the food processing equipment of the their interests especially the specifications and the process involved
• Provides price quotation to customers
• Processes sales orders (prepares and submits Proforma invoices and Contracts, receives purchase orders and down payments)
• Supervises subordinates on purchasing the materials needed for the fabrications
• Updates customers about the progress of the fabrication
• Ensures that time required to finish the fabrication is being met
• Check the quality of work done through performing dry run operations
• Solves problems of complaints, negative feedbacks and notice of delays with confidence and not being discouraged
• Searches for possible customers through promoting and introducing the company and its products and services to other related industries through internet and industrial yellow pages.