Senior Finance Officer
Danish Refugee Council
Total years of experience :15 years, 6 Months
• Ensure compliance and consistency with internal policies and procedures, as well as compliance with the terms and conditions of any donor agreement governing the work in the office.
• Support the preparation of new, detailed budgets for proposals in coordination with the Finance manager and program staff.
• Monitor expenditures against budgets and prepare monthly reports to review with program staff; propose and implement budget modifications, as needed.
• Conduct a monthly budget follow-up meetings with the budget holders and funding team.
• Checked grants agreements, payments schedule and payment request enssuring compliance to agreed condition of grants.
• Prepare for and participate in internal and external financial audits, as needed.
• Worked with partner to ensure timely and quality submission of financial report following donor requirements
• Worked with partner to ensure timely and quality submission of financial report following donor requirements
• Ensured partners' supporting documentation is prepared to a high standard in compliance with donors requirements
• Supported partners to develop and modify compliant budgets
• Worked with program teams and partner staff to ensure alignment of proposed project activities with resources
• Analyzed financial reporting, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented
• Made regular field visits and liaise with the partners
• Prepared information required by internal and external auditors
• Maintained the financial systems and controls to ensure the efficiency, integrity and transparency of the office operations in accordance with the guidelines, national legal requirements and internationally accepted accounting standards
• Ensured all accounting records and supporting documentation for all financial transactions are maintained in a systematic order
• Prepared bank reconciliations and maintained effective control over cash and bank
• Prepared salaries payroll and transfers
• Prepared budgets in collaboration with projects managers
• Maintained budget control and monitored cash flow
• Responsible for accuracy of donor financial reports
• Ensure adherence to Financial Handbook, other policies and donor requirements
Accountant Responsibilities
• Completed and comprehensive managed GL & accounting cycle including but not limited to revenues, costs, expenses, checks and financial adjustments
• Calculated, journalized and externally reported taxes and withholding taxes
• Managed cash in cashbox as well as employees advances and control in consistency with the company’s internal policies and financial manual
• Coordinated and ensured all financial reporting deadlines are met
• Summarized and recorded timesheets for cost allocation purposes
• Verified the correctness, completeness and integrity of sales transactions in coordination with sales department and documentation officers
• Participated in monthly closing and consolidation procedures
Human Resources Responsibilities
• Ensured of completeness of employee leave and attendance records in line with the company polices and guideline
• Ensuring completeness and confidently of Employee joining and related document and contracts
• Ensured completeness and correctness of data submitted for monthly payroll
• Helped in recruitment process through liaising with recruitment agencies /websites/advertisement
• Interpreted and advised on employment law and answer employees’ inquiry
• Custody of and control over cashbox
• Selected vendors’ quotations and negotiated contracts
• Processed HR as well as financial payroll procedures
• Correspondence system management and control