Shaya Alwagayan

Coordination of all governmental synergies, regulatory frameworks, processes and delivery mechanisms across AMAALA Co functions

Led the incorporation of AMAALA company in all the areas related to the governmental affairs.

Assist in developing functional strategies and budgets in accordance with companies overall strategies and directions.

Develop, monitor and implement divisional policies and procedures related to government relations function.

Keep an update on government regulations and statutory requirements and determine their impact on the company.

Liaise with the Ministries and other government entities to resolve issues related to obtaining Saudisation Certificates, Company registration certificates, registration with the Chamber of Commerce, etc.

Promote and build strong positive relationships and reputation with high public officials and their staff.

Manage and oversee processes relating to Governmental issues concerning employees (issuance of business visas, visit visas, exit-re-entry visas, renewals of work permits, and Iqamas).

Assist to manage allocated annual departmental budget by controlling expenditures, taking cost reduction initiatives and reporting variances in actual versus budgeted amounts, to ensure effective cost management practices.

Tasks and Responsibilities:
• Develop, monitor and implement divisional policies and procedures related to government relations function.
• Keep an update on government regulations and statutory requirements and determine their impact on the company.
• Liaise with the Ministries and other government entities to resolve issues related to obtaining Saudization Certificates, Company registration certificates, registration with the Chamber of Commerce, etc.
• Promote and build strong positive relationships and reputation with high public officials and their staff.
• Manage and oversee processes relating to Governmental issues concerning employees (issuance of business visas, visit visas, exit-re-entry visas, renewals of work permit, and Iqamas).
• Assist to manage allocated annual departmental budget by controlling expenditures, taking cost reduction initiatives and reporting variances in actual versus budgeted amounts, to ensure effective cost management practices.
SHAYA AL-WAGAYAN CV Aug. 2022

Conducting both internal and external communications to ensure message continuity with key stakeholders and working internally with management staff members and employees.

Working as Administrative Manager with the following responsibilities:

-Responsible for Leading and actively participating in the establishment phase process- i.e., preparing the Regulatory and Operational requirements supported by the Legal Counsel and Venture Capital Bank, Bahrain.
-Act as Relationship Officer with all Government authorities and Embassies and Issuance Companies for renewal of licenses for all branches.
-Negotiated with the building owner for renting the premises.
-Responsible for the renovation of premises, purchasing furniture, decoration and re-arranging the furniture supported by Venture Capital Bank, Bahrain executives.
-Followed up with Government related entities for the Company registration and getting the license as soon as possible.
-Interacting with the labour office for the issuance of Visa for the foreign employees.
Coordinating with Hotels to arrange the accommodation for the visitors and executives.
- Solving day to day issues related to PR and Government offices.
- Responsible for the day to day administration work, maintenance of building, stationary supplies and other Government related matters.
- Company registration and making sure that the company gets the license se soon as possible.
- Coordinate and facilitate a range of routine Human Resource business processes (vacations, visas, resignations etc.) to ensure compliance with Company Policy.
- Update HR data in SAP and related the documentation to comply with Labour Law requirement and support integrity of the HR system.
- Review incoming correspondence and prepare replies for routine inquiries or distribute to relevant parties to support business processes.
- Prepare periodic report for finance, and other various forms, invoices, memos, letters etc. to support the business processes.

Tasks and Responsibilities:
• Responsible for Leading and actively participating in the establishment phase process- i.e., preparing the Regulatory and Operational requirements supported by the Legal Counsel and Venture Capital Bank, Bahrain.
• Act as Relationship Officer with all Government authorities and Embassies and Issuance Companies for renewal of licenses for all branches.
• Negotiated with the building owner for renting the premises.
• Responsible for the renovation of premises, purchasing furniture, decoration and re arranging the furniture supported by Venture Capital Bank, Bahrain executives.
• Followed up with Government related entities for the Company registration andgetting the license as soon as possible.
• Interacting with the labour office for the issuance of Visa for the foreign employees. Coordinating with Hotels to arrange the accommodation for the visitors and executives.
• Solving day to day issues related to PR and Government offices.
• Responsible for the day to day administration work, maintenance of building, stationary supplies and other Government related matters.
• Company registration and making sure that the company gets the license se soon as possible.
• Coordinate and facilitate a range of routine Human Resource businessprocesses (vacations, visas, resignations etc.) to ensure compliance with Company Policy.
• Review incoming correspondence and prepare replies for routine inquiries ordistribute to relevant parties to support business processes.
• Prepare periodic report for finance, and other various forms, invoices, memos, letters etc. to support the business processes.
SHAYA AL-WAGAYAN CV Aug. 2022

Worked as Administration and PR Officer with the following responsibilities:

• Dealing and interacting with Government agencies and other authorities responsible for Issuance & renewal of licenses.
• Arrange for the accommodation and transport for the guests of the company including Board members.
•Review, update & Implement the administration rules, and educate employees about it.
•Manage & evaluate the security guards, drivers and janitor’s performance.
•Updating office supplies record.
•Responsible for supervise and maintenance of branches, offices & settle all utility issues
•Coordinated the ordering and scheduling of supplies with external vendors..
•Proficient in the use of Microsoft Office.
•Responsible for purchasing, inventory control, payroll and daily banking.

Tasks and Responsibilities:
• Dealing and interacting with Government agencies and other authorities responsible for Issuance & renewal of licenses.
• Arrange for the accommodation and transport for the guests of the company including Board members.
• Review, update & Implement the administration rules, and educate employees about it.
• Manage & evaluate the security guards, drivers and janitors performance.

Worked as Human Resources & Administration Officer with the following responsibilities:

• Human Resources Management (Recruitment - Salary - benefits - training and development - interviews)
• Support & follow up daily requests of employees with regard to office supplies, and supervise the maintenance of branches, offices & settle all utility issues.
• Follow up & coordinate with all suppliers.
• Support all services offered to employees with regard to office supplies.
• Coordinate the hotel reservations & airlines booking for staff travelling abroad.
• Review, update & Implement the administration rules, and educate employees.
• Managed the purchase requests of office assets and stationary.
• Managed & evaluated the performance of security guards, drivers and janitors.
• Managed all Human Resources issues, skilled at problem resolution.
• Successfully handled all public relations issues.

Tasks and Responsibilities:
• Act as Relationship Officer with all Government authorities and Embassies and Issuance Companies for renewal of licenses for all branches.

Worked as Human Resources & Administration Officer with the following responsibilities:

• Responsible for the induction, training and development of employees.
• Produced comprehensive analysis of training opportunities and skills gaps.
• Scheduled employee holidays, benchmarked employee salary increases against current standards, performed employee performance evaluations and managed travel and expenses for the division’s employees.

• Developed database and linked filing system to maintain accurate and up-to-date employee records.
• Assisted in the creation of absenteeism tracking system for use by Human Resources and Senior Management.
• Responsible for general administrative duties including telephone support and the management of internal and external mail.
• Prepared confidential reports for senior management.
• Coordinated business travel reservations including flights, car hire and hotels.
• Scheduled client appointments and oversaw the daily schedules for the Senior Management group.
• Performed general administrative functions including the scheduling of appointments and meetings.
• Managed the internal and external mail and provided telephone support for the Management team.
• Responsible for the maintenance of office supplies and office equipment, sourcing competitive products and reducing costs.
• Maintained confidential client details in up-to-date filing system.
• Provided secretarial and administrative support for the site manager.
• Coordinated and managed multiple projects and priorities.
• Assisted with general accounting functions.
• Investigated and resolved invoice problems.
• Resolved problems, mediated disputes and handled customer complaints.

Tasks and Responsibilities:
• Responsible for the induction, training and development of employees.
• Produced comprehensive analysis of training opportunities and skills gaps.
• Scheduled employee holidays, benchmarked employee salary increases against current standards, performed employee performance evaluations and managed travel and expenses for the divisions employees.