Human resources Assistant manager
Scib paints
Total years of experience :15 years, 5 Months
- Communicate with managers to clarify job specification and requirements when position becomes available. .
- Evaluate resources to attract qualified candidates and develops recruitment strategy; Select appropriate media and place advertisements with agency for current openings.
- Administer benefit programs, direct the timely and accurate pension & benefit reporting and premium payments.
- Conducting job analysis to gather knowledge, skills, and abilities for various jobs within the organization.
- Maintain job descriptions and performance appraisal forms.
- Providing input on career path process and succession planning based on analysis of the performance appraisal.
- Drive the review process for consistency, fairness, timeliness and effective utilization of payroll to maximize performance.
- Coordinate residence visas with the Public relation officer for newly recruited personnel.
- Assist with the development of organizational structures and processes and the Management of Change to maximize organizational effectiveness.
- Draw up the company annual training plan and budget in cooperation with the Departmental Manager
- Coordinate and follow up internal and external training
PR:-
• Conduct interviews up to Senior Executive levels.
• Arrange interviews for management levels.
• Prepare Letter of Offer to selected candidates and Letter of Rejection to unsuccessful candidates.
• Conduct exit interview.
Training
• Conduct orientation program to new employees.
• Coordinate with external Consultants on employees’ training needs and arranges training schedules for employees .
• Evaluate the effectiveness of the respective training programs by obtaining feedback from employees Welfare.
• Provide feedback to the management to enhance a better and cordial working environment.
• Organize corporate events such as company’s dinner, corporate trip, family day etc
HR Administration
• Review, update and maintain proper filing of insurance policy, HR handbook, company doctors’ list, performance appraisal form and training schedules.
• Review compensation and benefit up to junior level.
Recruitment
• Perform searches for qualified candidates according to relevant job criteria, using computer databases, networking, Internet recruiting resources, cold calls, recruiting firms, and employee referrals.
• Contact applicants to inform them of employment possibilities, consideration, and selection.
Inform potential applicants about facilities, operations, benefits, and job or career opportunities in organizations.
• Screen and refer applicants to hiring personnel in the organization, making hiring recommendations when appropriate.
• Advise management on organizing, preparing, and implementing recruiting and retention programs.
Serve on selection and examination boards to evaluate applicants according to test scores, contacting promising candidates for interviews
Test applicants to locate qualified employees for job openings.
Select applicants from resumes that job seekers send to the companies.
Evaluate applicants on their technical skills, education, work history, personality, salary requirements and managerial abilities
Inform selected candidatees of company benefits and job opportunities
Test prospective employees during follow-up interviews, analyze the results, and maintain files on applicants
Check applicants’ references.
Induct new employees, appraise the company environment and introduce to their managers.
Coordinate with Business Services for hotels reservations and transportation for new candidates.
Control Monthly Report (Hiring, Firing, Transferring … etc.) /Control the employees’ files & Employees contract/Over time calculation
Control & Follow up the Evaluation procedures (Annual&Probation)/Staff Movement Control/ controlling Training Procedures during the summer for the students & handle their matters.
Provide administrative support/processing Analytical & Business reports
Comparative charts
PreparesAgenda Meeting/ Minutes of Meeting
Organize the Dept. Head time schedule
CreateChronological filing system (both on computer & file box
Interpret from Arabic to English, and vice versa
Control Staff Movement
Screen & monitor the GM’s calls and responds to inquiries.
Maintain total confidentiality of all matters relating to the Management.
Scheduling interviews for applicants and follow up with dept. Heads
Control Monthly Report (Hiring, Firing, Transferring … etc.) /Control the employees’ files & Employees contract/Over time calculation
Control & Follow up the Evaluation procedures (Annual&Probation)/Staff Movement Control/ controlling Training Procedures during the summer for the students & handle their matters.
Provide administrative support/processing Analytical & Business reports
Comparative charts
PreparesAgenda Meeting/ Minutes of Meeting
Organize the Dept. Head time schedule
CreateChronological filing system (both on computer & file box
Interpret from Arabic to English, and vice versa
Control Staff Movement
Screen & monitor the Director’s calls and responds to inquiries.
Maintain total confidentiality of all matters relating to the Management.
Scheduling interviews for applicants and follow up with dept. Heads
Perform a wide variety of typing assignments, which are sometimes confidential in nature; operate personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
Greet and direct visitors, as and when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division; accept, screen, and route telephone call; maintain log of inquiries as required.
Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
Sort, screen, and distribute incoming and outgoing mail; draft or prepare responses to routine inquiries; prepare photocopies and facsimiles, and operate a variety of office equipment.
Establish, maintain, process, and update files, record, and/or other documents.
Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies.
Perform basic, routine bookkeeping functions i.e. Filling.
Perform miscellaneous job-related duties as assigned.
