Executive Assistant
Q-SAT COMMUNICATIONS
Total years of experience :13 years, 7 Months
Managing the day-to-day calendar for the Business Director.
•Maintain & update files, databases, records & perform routine analyses in data processing.
•Maintain &schedule event calendars.Schedule and confirm appointments for clients, customers.
•Locate and attach appropriate files to incoming correspondence requiring replies.Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
•Compose, type, and distribute meeting notes, routine correspondence, presentations, expense, statistical, or monthly reports etc.
Marketing in day to day worklike;
•Analyzing& presenting various MIS data - SD module (Sales and Distribution) in SAP-ERP to enable decision making.
•Handle internal & external correspondence on Vice President’s (VP) behalf.
•Making decision &delegating work to others in absence of VP, deputizing for the VP.
•Responsible for preparing various reports related to sales, monthly targetsand presentation for the meetings.
•Responsible for managing all executive level administrative tasks that includes conference call, meeting, arrangement of travel, scheduling appointments, liaising with clients.
•Assist with development and preparation of budgets for specific projects of the organization.
•Co-ordination with factory, planning cell & six branches of the company.
•Well versed and expertise in SAP - SD module functions:pricing master data management, price upload, sales order processing and new vendor management.
•Support the human resources department in the annual employee review process to manage performance merit increases.
•Coordinate dealer visits, company special events and other employee morale functions.
Receiving the clients and giving them an outline of the institute.
•Managing the incoming and outgoing emails of the organization
•Manage the day-to-day calendar for the company’s Directors.
•Draft the meeting agendas, arrangement for various workshops - producing documents, briefing papers, reports and presentation.
•Coordinate with Finance department, assist with budget presentation.
•Design electronic file systems and maintained electronic and paper files.
Manage the office reception area, including greeting visitors and responding to telephone and in-person requests for information.
•Taking down dictation, preparing minutes of the meeting, reports.
•Create reports on production, sales reports on weekly & monthly basis, co-ordination with the factory.
•Plan travel arrangements for executives and staff.
•Create and maintained computer- and paper-based filing and organization systems for records, reports and documents.
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