Document Controller Cum Secretary With IT Support
Saudi Amana Contracting Company Riyad, KSA
Total years of experience :18 years, 2 Months
Projects: Al Marai Projects, Arasco Project at Al Kharj & LULU Project at Al Khurais Road Exit 13 - Riyadh KSA Since from 2012.
• Understand & comply with all safety rules & comply policies of Amana Steel Buildings.
• Maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
• Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, EDMS, QMS .
• Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
• Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
• Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
• Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
• Generating Daily Site Progress Report, Preparing Daily Site Manpower & Allocation for Workers.
• Prepare Letters for (Client, Consultant, and Subcontractor & Suppliers).
• Prepare Document Submittal (Technical, Drawing, Inspection Respect, Material, & Method of Statements)
• Circulation Approved Documents to Concern Person After Prior Approval from Client & Consultant)
• Maintain Hard & Electronic Copy for All Project Related Documents & Maintain & Update Log for Project Documents.
• Prepare Monthly & Weekly Report for Project,
• Prepare Staff, Non-Staff & Supplier Time Sheets.
• Handle IT issues like (Networking, Computer Hardware & Software Installation, and Photocopier Machines & Printers).
• Prepare Master documents after approval from client consultant & distribute controlled copy to concern depart & obsolete previous revision of approved documents.
• Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.
• Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.
• Tracking of documents and drawings in accordance with the approved procedures.
• Maintain and control all project documentation (both hard and soft copy) including project procedures & correspondence as per project document control procedure.
• Distribution of documentation generated in the project & verifying legibility and genuineness of documents.
• Generating weekly reports / status of Engineering documents / drawings.
• Preparing & submitting documents / transmittals to client / consultant for approval.
• Stamping seals on documents / drawings ¡V Controlled Copy, Uncontrolled Copy, Master Copy, and Issued for Construction, Obsolete, etc.
• Maintaining log for Incoming & Out going documents / drawings.
• Uploading & Downloading Documents from Client from SharePoint.
• Arranges document cataloging, packing, Verifies retention requirements & long-term storage of appropriate documents.
• Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.
• Standard Document Control function, i.e. Track the creation, update, approval and versions of documents of all types, ensure compliance with Quality Management Systems, become the focal point with regard to document tracking and distribution.
• Tracking of documents and drawings in accordance with the approved procedures.
• Maintain and control all project documentation (both hard and soft copy) including project procedures & correspondence as per project document control procedure.
• Distribution of documentation generated in the project & verifying legibility and genuineness of documents.
• Generating weekly reports / status of Engineering documents / drawings.
• Preparing & submitting documents / transmittal's to client / consultant for approval.
• Stamping seals on documents / drawings ¡V Controlled Copy, Uncontrolled Copy, Master Copy, and Issued for Construction, Obsolete, etc.
• Maintaining log for Incoming & Outgoing documents / drawings.
• Uploading & Downloading Documents from Client from SharePoint.
• Arranges document cataloging, packing, Verifies retention requirements & long-term storage of appropriate documents.
Academic Educational Qualification 1. 2003-05 (2yrs):F.sc Intermediate (Math’s, Physics & Computer from a well renowned Savant College & University Of Sciences Mirpur Azad Kashmir, Pak. ( A+ Grade) dully verified by Pakistan Counsil Ismalabad. 2. 2001-02 (1yrs): Matriculation Level - (Grade-A+), Savant College & School Of Science, Pak. 3. 2000-02 Secondary School Certificate – From Science Academy Mirpur Azad Kashmir Pakistan.