Executive Assistant
X Fashion FZ LLC
Total years of experience :6 years, 1 Months
¬ Perform general secretarial duties such us maintaining records, management systems, meeting scheduling, appointment set up
¬ Assisting the Managing and Design Director through provision of operational support
¬ Maintaining supplies and stationery needed in the office
¬ Maintaining over-all sanitation of the work areas
¬ Organizing paperless and all electronic filing and preservation of corporate files and records.
¬ Executing various ad hoc assignments.
¬ Handles payroll administration.
¬ Coordinates with importing/exporting.
¬ Manage paperwork associated with shipping duties
¬ Monitor incoming supplies for quantity and quality
¬ Trace, track and expedite purchase processes
¬ Create and maintain contact with vendors and customers to ensure timely delivery of goods
¬ Ensure accuracy of all inventories
¬ Create packing lists and invoices
¬ Identifies business opportunities by identifying prospects and evaluating their position in the industry
¬ Sells products by establishing contact and developing relationships with clients.
¬ Maintains relationships with clients by providing support, information, and guidance.
¬ Maintains quality service by establishing and enforcing organization standards.
¬ Maintains professional and technical knowledge
¬ Prepares reports by collecting, analyzing, and summarizing information
¬ Creating proposals, invoices and other documents required by Sale and Operation.
¬ Assisting in organization of various events across the group of companies
¬ Perform general secretarial duties such us maintaining records, management systems, meeting scheduling, appointment set up, faxing and mailing.
¬ Interact with customers to know exactly the automotive problems.
¬ Inspecting exact condition of the interior and exterior of the vehicle before receiving the vehicle from the customers.
¬ Issuing an accurate job card according the condition of the vehicle as per approval by the customers.
¬ Advising and informing customers in case of additional work that needs to be done for their vehicles.
¬ Securing agreement from customers while taking over their vehicles for repair.
¬ Entertaining and accepting any further concerns and complaints from customers.
¬ Deliver repaired vehicles on time.
¬ Executing post assessment of the vehicle before delivering to the customers.
¬ Prepare invoices, memos, letters, financial statements and other office documents.
¬ Prepare and provide accurate daily report that has been accomplished within the day that will be submitted directly to the Managing-Partner/Owner of the Company.
¬ Handles payroll administration.
¬ Responsible for reviewing payroll documentation for accuracy through audit reports.
¬ Prepares and maintains accurate payroll records and employee files like reconciliation of payroll account.
¬ Updating and monitoring all the records of employee files such as contracts, leave forms and other employee documents.
¬ Maintaining time sheets and accurately inputting time and attendance data by verify attendance, hours worked and pay adjustments while tracking overtime hours and approving compensatory time earned.
¬ Keeping track of leave time such as vacation, holidays, personal or sick days for employees.
¬ Ensuring time sheets are submitted and received by employees on time to issue accurate payroll adjustments by organizing details while communicating effectively with co-workers and employees.
¬ Schedules examinations by coordinating appointments.
¬ Scheduling job interviews and assisting in interview process
¬ Maintains a sufficient record of customer details and other office supplies.
¬ Responsible and ensuring the accuracy of material stocks.
¬ Responsible for ordering materials from US.
¬ Properly organized and providing necessary documents needed by the Managing-Partner.
¬ Prepare agenda in advance, arrange meeting facilities, and prepare action minutes.
¬ Manage and maintain executives' schedules.
¬ Organizing and maintaining the contract of the suppliers.
¬ Responsible for creating and receiving Purchase Order and proposing Quotations.
¬ Responsible for handling the daily report which includes incoming and outgoing expenses of the Company.
¬ Upgraded all office filling system.
¬ Maintain procedures manual to ensure consistent performance of routines.
¬ Performing managerial duties in absence of manager.
¬ Answers all incoming calls and handled caller’s inquiries.
¬ Responded to queries promptly in a professional and friendly manner and providing quotation to customers.
¬ Welcoming customers or visitors by providing an accurate knowledge and presentation about the Company.
¬ Perform any other tasks assigned by the superiors.
¬ Present and sell company products and services to current and potential clients.
¬ Submits orders by referring to price lists and product literature.
¬ Monitors competition by gathering current marketplace information on pricing, products, new products, delivery schedules, merchandising techniques, etc.
¬ Resolves customer complaints by investigating problems; developing solutions; preparing reports; making recommendations to management.
¬ Prepare presentations, proposals and sales contracts. .
¬ Prepare a variety of status reports, including activity, closings, follow-up, and adherence to goals.
¬ Coordinate company staff to accomplish the work required to close sales.
¬ Generate quotation
¬ Getting Purchase Order and negotiating the price.
¬ Follow-up for collection of payment.
¬ Coordinate shipping schedules and delivery of merchandise and services
¬ Evaluating the company’s product specifications and examining them with customer requirements.
¬ Setting quality assurance compliance objectives to achieve the targets.
¬ Promoting performance improvement and quality assurance programs throughout the organization.
¬ Ensuring product compliance with international and national legislation and standards.
¬ Directing workers engaged in testing and measuring product, tabulating the data relating product quality and materials.
¬ Maintaining and setting up documentation and control procedures.
¬ Contemplating the application of health and safety, and environmental standards.
¬ Responsible to inspect and ensure the quality of purchased goods as well as finished goods.