Estimation/Procurement Coordinator cum Secretary
Concord Stars Contracting LLC
Total years of experience :18 years, 9 Months
Job Responsibilities
• Maintain subcontractors/vendors database.
• Upload & download tender related files.
• Respond to tender inquiries via phone & email.
• Assist in proposal preparation and tender submission.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Conduct searches to find needed information, using such sources as the Internet.
• Calling & emailing vendors/subcontractors for quotes, qualifications & other informations.
• Manage procurement activities relating to request for proposals, and price quotes for Pre-Tender & Post Tender Projects.
• General assistance to the estimation and procurement staff.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Responsibilities
• Answers phone calls
• Serves as the front-line person for shop visitors, greeting & instructing those who arrive for appointments
• Takes phone messages for the manager and returns phone calls on his behalf as necessary
• Prepares written communications, such as letters and emails
• Serves as the point person to manage incoming and outgoing mail and packages as well
• Prepares invoices
• Makes an inventory for the shop supplies
• Supervising the tailors
• Takes charge of the timecards of the tailors
• Performs other related duties as per the manager’s instructions
October 2006 - February 2010
July 2011 - January 2014
ADMINISTRATIVE CLERK /SECRETARY
Job Responsibilities
• Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Disseminates information to the employees using telephone, fax machine and e-mail
• Prepares and manages correspondence, reports and documents
• Coordinates conferences and meetings
• Receives, reviews, and compares documents, forms, or applications for completeness and accuracy
• Set ups and maintains paper and electronic employee filing systems for records, correspondence, and other material
• Handles travel arrangements and prepares travel itinerary report
• Assisting with the day-to-day efficient operation with the HR office
GREEN HILLS CONTRACTING LLC
Al Diyafa Rd., Al Otaiba Bldg.
Dubai, UAE
April 2010 - May 2011
RECEPTIONIST / SECRETARY
Job Responsibilities
• Greets persons entering the establishment, determines nature and purpose of visit, and directs them to specific personnel
• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages
• Transmits information or documents to customers using computers, fax machines, mail
• Collates information
• Distributes incoming and prepares outgoing mail
• Maintains an adequate inventory of office supplies
• Develops and maintains a current and accurate filing system
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
• Encodes vehicle plate number into the database
• Issues parking ticket/card to the customers
• Calculates parking charges and collects fees
• Makes change and/or issues receipts to customers for each transaction
• Conducts timely checks to see if a proper inventory of necessary work aids and supplies are located in the booth
• Prepares cash reports
• Interacts various types of customers