Sales, Purchase, Documentation & Supply Chain Coordinator
United Agencies
Total years of experience :4 years, 10 Months
Sales Coordination
Solely responsible for coordinating with Ecuador, Mexico, Uruguay, Brazil, Serbia, Ukraine, Africa, Middle East, China, Bangladesh & India sales team and issuing sales order to them.
Once shipment sails, inform Customers, prepare export Documents & follow up for payment.
Purchase Coordination
After getting orders from customers, Coordination of Freight rates with shipping line, Negotiation, purchase contracts & payments with supplier/sourcing team. Assist in ensuring all details on the letter of credit for suppliers are accurate and as per negotiation/LC amendments.
Documentation Coordination
Prepare sales & purchase documentation. Merging information from both import & export activities to display profit margin. Make insurance coverage for consignments and ensure claims are recovered.
Ensuring switch B/L process once shipment sails & checking LC (letter of credit) to be in accordance with negotiation & L/C amendments.
Warehouse management.
Maintaining stock records in ten different 3PL warehouses, Plan and co-ordinate transportation of materials and manage the timely flow of customer orders. Delegates assignments to warehouse and inventory clerks.
Supervising Loading Activities for Middle East Countries & African Countries. Accepts and signs for deliveries to the warehouse, factory, or showroom. Conduct Physical inventory and reconciliation of stock on monthly basis.
Logistic process management.
Solely Handling End to End Logistics Process for Three Subsidiary Companies (Includes L.L.C & FZCO companies).
Declaring Import and Export Documentation to Dubai Customs in MIRSAL II (Dubai Trade System).
Arranging Import & Export Documents for Customs Submission including Entry/Exit Submission.
Preparing Vehicle Clearance Certificate, Vehicle Declaration, Arranging MAKASA Stamp for GCC Export.
Receiving pre-alerts for inbound shipments/ generates receiving documents/ inform the Floor In charge in a timely manner, to enable effective allocation of warehouse space and resources for timely put-away.
Update and Maintain daily shipping reports as scheduled and keep update to all concerned departments.
Invoice & Financial Management.
Issue Proforma Invoice, Purchase Orders, Sales Order, Commercial Invoice, Delivery Note to vendor, suppliers and actively handle the whole process of importing the goods and distribution of goods to domestic and international customers in company based software. Processing Intercompany transactions as per requirements.
Follow up with Finance Dept. for Payments (CDR, DP world, DO collection, B/L releasing, and VCC).
Preparing the daily, weekly, monthly reports such as collection, receivables, outstanding, over dues, and forwarding it to the Operation Manager & Finance team.