Executive Secretary
DARVESH
Total years of experience :16 years, 7 Months
Darvesh, a 107 yr old family business, is a private multinational enterprise comprising 50 companies & businesses engaged in distribution, manufacturing & investment. I joined this organization in October 2007, & since then I
Providing executive assistance to the Vice President whilst maintaining the highest level of confidentially & integrity in all undertakings. Acts as a focal point for the Vice President
Ensures that action points are communicated & followed up by the Senior Managers as required
Receives & welcomes company officials & business associates
Standing in for the VP in his absence
Supervising all administrative work in the Vice President’s office
Dealing & recording statements of Vice President’s personal bank accounts & credit cards
Taking up confidential duties of VP’s family & assisting them with required support
Organizes & maintains the MD/GM’s diary & schedules meetings & appointments
Organizes & attends meetings with the MD ensuring he is completely organized & briefed on subject matter
Provides office support in arranging appointments, meetings, visa, travel, hotel booking & conference registrations
Coordinating with customers & Sales team to provide overall support & services in their sales
Ensuring that the sales department operates efficiently & serve as a liaison between the customer & the organization by fulfilling a customer-service role
Attracting potential customers by introducing them to our company products
Maintaining good relations with all customers
Schedule meetings & follows up with customers
Attending inquires received by phone, fax, email & meet customers at our premises as and when required
Responsible for accurate & timely issue of quotations & follow up for converting the inquiries into orders (complete coordination in pre & post order follow up)
Track the status of open orders and interact with other departments in the company to ensure smooth operations in dispatches
Ensuring that corporate policies, procedures & business objectives are met by assisting & supporting sales personnel
Generating sales reports, preparing PR’s, PO’s, LC application, follow up for LC’s & shipping documents, clearing material from port
Attending Weekly Sales Meetings & Preparing Minutes of Meeting.
Admin/HR Works
Supervise & manage all day-to-day office administrative activities
Managing vendors & keeping track of cycle of all maintenance contracts
Keeping records of Visiting Cards, Utility Payments, Printing of Stationary
Maintaining record of AC, Cars, Pest Control, Insurance, Etc & taking care of corporate office
Handling complete Facilities & infra structure of office & liaising with contractors & interiors for the same
Coordinating with Travel Agents for Airline & Hotel bookings & transportation arrangements for employees & guests
Monthly updating of the Leave records of all the Employees & following up for the Leave applications with Employees
Query & grievances handling of the Employees
Issuing Offer Letters, Appointment Letters, Transfer Letters & Confirmation Letters
Maintaining the records of the employee by maintaining their personal file