Heas of leasing
Foundation property managment
Total years of experience :19 years, 8 Months
Leasing Administration Manager.
Supervise all administrative and financial aspects of the corporate, make appropriate recommendations thereon and submit them to the management.
Consider the suggestions submitted to determine the rental value for each of the units allocated for leasing (commercial & residential units) and submit the appropriate recommendations to the chairman of the PDP to take the appropriate decision.
Responsible for all properties Takeover and Handover (Abu Dhabi & Al Ain).
Assure that all properties documents (Checklists) are collected.
Responsible for data entry in the Property Management System (PMS) for all properties’ units (adding & removing units from the system) by coordinating with IT.
Early follow-up on due for renewals, and to maintain full records for the Governments tenants (Occupants/ Beneficiary) of all properties for Abu Dhabi & Al Ain.
Monitor the monthly due for the renewals list for the Government contracts and to make sure that all due contracts are renewed on time.
Monitor the monthly receivables list for the Government contracts and to make sure that all due rental amounts are collected within maximum 90 days from the contract issuance date.
Monitor all Break of lease / Tenancy contract transfer / Units shifting (Upgrading / Downgrading) / Short Term renewal.
To insure that the Water & Electricity meter number for the common areas and the other leased units are under the beneficiary names.
Monitoring & assuring that any missing documents related to clients’ contracts are collected as per the policy.
Assuring that all legal documents related to the tenants are organized and well filed.
Verifying all renewal letters prior sending to all tenants for Abu Dhabi & Al Ain (Monthly).
Prepare the defaulters tenants’ files for legal action taken (civil suit, Criminal Action, Legal Opinion …. Etc.) After receiving the request from concern staff.
Leasing Administration Manager.
Supervise all administrative and financial aspects of the corporate, make appropriate recommendations thereon and submit them to the management.
Consider the suggestions submitted to determine the rental value for each of the units allocated for leasing (commercial & residential units) and submit the appropriate recommendations to the chairman of the PDP to take the appropriate decision.
Responsible for all properties Takeover and Handover (Abu Dhabi & Al Ain).
Assure that all properties documents (Checklists) are collected.
Responsible for data entry in the Property Management System (PMS) for all properties’ units (adding & removing units from the system) by coordinating with IT.
Early follow-up on due for renewals, and to maintain full records for the Governments tenants (Occupants/ Beneficiary) of all properties for Abu Dhabi & Al Ain.
Monitor the monthly due for the renewals list for the Government contracts and to make sure that all due contracts are renewed on time.
Monitor the monthly receivables list for the Government contracts and to make sure that all due rental amounts are collected within maximum 90 days from the contract issuance date.
Monitor all Break of lease / Tenancy contract transfer / Units shifting (Upgrading / Downgrading) / Short Term renewal.
To insure that the Water & Electricity meter number for the common areas and the other leased units are under the beneficiary names.
Monitoring & assuring that any missing documents related to clients’ contracts are collected as per the policy.
Assuring that all legal documents related to the tenants are organized and well filed.
Verifying all renewal letters prior sending to all tenants for Abu Dhabi & Al Ain (Monthly).
Prepare the defaulters tenants’ files for legal action taken (civil suit, Criminal Action, Legal Opinion …. Etc.) After receiving the request from concern staff.
-• Perform market research to support pricing, development and investment/partnership opportunities for Abu Dhabi market primarily and elsewhere.
•Perform research on new launches, competition and market key emerging trends.
•Gather data pertinent through direct market interactions, including personal & telephone Interviews with Brokers, Investment funds, Banks, Property Managers.
•Assist in developing and maintaining sales projection models for current and new projects.
•Provide management with on-going reporting on sales and profitability.
•Assist in preparation and maintenance of monthly cash flow projection models to project funding needs, profitability and excess cash for the existing real estate portfolio.
•Assist in preparation of monthly board presentation and reports.
•Assist in collecting and preparation of presentation materials and packages to the Management and Board in a clear and concise manner.
•Serve as a continuous resource for research and financial analysis in making key decisions prior to, during and after the development.
•Reviewing industry surveys and benchmarks, economic and demographic trends.
•keeping abreast of economic and real estate market parameters and update Management on key emerging trends.
•Identifying target properties that meet the Company's specified investment criteria.
•Assist in performing market, legal, financial and technical evaluation on potential opportunities.
•Interact with consultants, valuators/surveyors to scout for new opportunities which meet the Company's investment criteria.
•Assist in due diligence on opportunities chosen for investment.
•Create financial models for discounted cash flow (Comparable Property Sales Models and Construction •Cost Models), sales approach and cost approach valuation methods to arrive at fair market valuations
Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs and ensure that required attention and hospitality are provided to the visitors.
•Managing and maintaining complex calendar.
•Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process.
•Preparing weekly timesheets and expense reports.
•Prepare client proposals, letters, memoranda and all correspondence.
•Provide production support, including PowerPoint presentations, proofreading, editing, copying and book binding in cooperation with the Visual Services Department.
•Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas and materials; attend and minute meetings.
•Provide full administrative support and back up assistance to other Executive Assistants as and when required.
•Answer the Manager’s telephone calls and provide information to callers or direct calls to appropriate persons and place outgoing calls for the Manager.
•Receive queries and explanations, if any, on behalf of the Manager and co-ordinate with the concerned personnel to provide necessary clarifications or action.
•Manage correspondences on behalf of the departments and as requested by the Manager, collate information and prepare reports.
•Act as a point of contact with various HAAD Departments / Divisions / Committees, coordinate and facilitate communication between the Manager and other HAAD Division Managers to ensure that tasks are completed as per the Manager’s directions.
•Prepare reports for the department (Vacant units commercial and residential, Monthly progress report, forecasting report…….).
Typing Faxes, Letters, Memo's and E-mails in Arabic & English Languages.
- File and manage confidential data.
- Arrange reservation for hotels, restaurants and have ability for ticketing.
- Deal with telephone inquiries.
- Preparing Accounting statements.
- Handling other management work.
- Handle related administrative duties.
- Grade "GOOD"