Procurement Specialist
ROASKAVA Café
Total years of experience :15 years, 2 Months
• responsible for the profitable procurement and timely delivery of products for assigned lines.
• Works closely with the Grocery Sales Managers, Grocery Operations Managers and will manage Procurement Associates to achieve the goals ofthe company.
• Input and maintain online database of all products.
• Perform inventory cycle counts, spot counts and month end reconciliation process.
• Update departments on any new products that may be more efficient or cost effective.
• Work with company department managers to detremine purchasing needs and requirments for production and office products.
• Input and maintain online database of all products.
• Perform inventory cycle counts, spot counts and month end reconciliation process.
• Update departments on any new products that may be more efficient or cost effective.
Interact with key stakeholders in identifying business needs, building relationships and selling the features and benefits of early procurement involvement.
Develop detailed sourcing and category plans to maximize effectiveness and efficiency.
Manage preparation, implementation and execution of procurement processes.
Implement procurement processes to ensure efficiency, cost savings and best practices.
Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
Assist Vendor Manager in vendor selection, management and performance.
Perform sourcing, liaising and negotiating with new and existing suppliers to improve business.
Re-negotiate contracts with suppliers to produce better savings and further value for spend.
Create documentations necessary for the acquisition of materials and services.
Provide outstanding customer service and ensure customer satisfaction.
Review supplies, works and services to ensure compliance with company procedures and best procurement practice.
Provide updates about procurement related progress and potential delays on a daily basis to the Business Manager.
Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends.
Allocate & categorize received asset.
• Recon ciliate FA month transactions between A/P, GL & FA modules.
• Recon ciliate FA accounts balances ( between FA module and GL ).
• Review these journals to confirm that every month transaction was correctly translated to appropriate accounting entries.
• Review these journals to confirm that every month transaction was correctly translated to appropriate accounting entries.
• Reallocate transferred items on oracle.
• Participate in the physical count as member of the responsible committee.
• Recon ciliate physical account report with technical assets repot.
• Investigate the reasons of difference if any and correct data on oracle.
• In case differences cannot be accounted for, escalate to financial controller.
Provide timely and accurate payment processing by processing accounts payable checks semi-weekly.
Input credit and debits to the accounting system in support of the payables work.
Develop and maintain reports and files on the Accounts Payable processing.
Input general ledger entries for account changes.
Develop and maintain reports and files on asset and liability account balances.
Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions
Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
Monitors loans, accounts payable, and receivables to ensure that payments are up to date. Codes data for input to financial data processing system according to University accounting procedures.
Prepares vouchers, invoices, checks, account statements, reports, general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.
Ensure that all flights alerts, shipment and service information (electronic and/or manual) is retrieved and actioned on time and that any required paperwork or data entry is accurately prepared and entered for transmission to the relevant destination on time.