Group Organizational Development Manager - COE
Mantrac Group
Total years of experience :24 years, 7 Months
- Worked with relevant COE HR team to develop appropriate human resource policies and standards to ensure effective, fair and equitable management of employees throughout the organization by Focusing on the continuous improvement of HR processes and procedures.
- Delivered the updated version of the annual code of conduct process
- Prepared monthly executive summary reports for management in relation to employee turnover; new hires; resignations; training and development etc.
- Ensure that the recruitment standards in the region are maintained at the highest practicable level and are professional and rigorous.
-Partnering with the Global Talent Acquisition team, build a strong pipeline of talent to ensure the right sourcing for senior level including interviewing candidates and ensuring on boarding is completed.
- Worked with the regional and global HR team on talent management strategy and the annual talent review process.
- Worked closely with Compensation & Benefits team to administer employee salaries & benefits effectively, Keeping a pulse of the market on emerging trends and business requirements.
- Worked in line with Mantrac regional/global resources to promote and arrange delivery of training that is directly relevant and beneficial to the business operations, Enabling line managers and functional leadership to suitably formulate and implement IDPs for teams.
- Led the implementation of a performance management system. Guide and coach the line managers and functional leaders on the performance management requirements to help align staff with the strategic goals of the company.
- detecting and handle complaints, disputes and grievances of all staffs and to report them to the Regionally if needed.
- Participated in setting our new company's Vision and Mission Statements and core values, to be part of our day to day activities and interactions between all staff, providing guidance to make this a part of daily life.
- Maintained the organization structure and staff Account-abilities by updating Job Profiles.
- Set a clear recruitment and selection system (Competency Based Interviewing - CBI) to guarantee employment equal opportunities; counseling managers on candidate selection; conducting and analyzing exit interviews outcomes, recommending changes for development.
- Participated in creating the Authority Matrix for all Departments, Created Competency matrix framework & Manual.
- Prepared employees on different levels for assignments by establishing and conducting on-boarding program and continuous L&D programs.
- Maintained a pay plan by determining our pay strategy, conducting periodic pay surveys; job evaluations with HAY Group; preparing pay budgets; recommending, planning and implementing pay structure revisions.
- Created employee benefits programs; thru studying and assessing benefit needs and trends; recommending benefit programs to management; obtaining and evaluating benefit contract bids; and directing the processing of claims; inform employees officially of new benefits added.
- Ensured planning, monitoring employee performance, KPIs and work results to motivate, coach, develop and discipline employees.
- Set one-on-one meetings with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Ensuring legal compliance by monitoring and implementing applicable HR policies, governmental rules and regulations; conducting investigations; maintaining records; representing the organization at the official hearings.
- Maintained management guidelines by preparing, updating HR SOP and manual.
- Maintained historical employee records by designing a filing and retrieval system; keeping past and current records updated.
- Overseeing HR operational requirements by planning and assigning HR staff teams; following up on daily work assignments and assessing action plan progress.
- Ensuring HR functions are integrated within respective departments.
- Created a succession planning process to identify and develop potential leaders within the company.
- Responsible of the planning process and the implementation of different consultancy projects.
- Preparing the gap analysis methodologies and oversee the tabulation and reporting of results.
- Analyze research data and interpret them into insightful findings.
- Transform information into relevant insight and recommendations to the clients.
- Handles clients’ relation ensuring efficiency & high quality services.
- Manages all projects to assure it is meeting the time schedule and plan.
- Overseeing the full recruitment and selection process for local and overseas clients.
- Determining potential organizations and locations from which to source & headhunt suitable talents
- Look-over the assessment & testing sheets for the shortlisted candidates before sending to the clients
- Exercises an active role in setting the training & developing plan, budget for the business unit.
- Involved in the business unit performance management.
- Organizes all needed groundwork for any project researches such as opinion & climate surveys.
- Develops different presentations to be delivered to the clients.
- Responsible of writing business reports delivered to the clients.
- Coordinates with the client’s team regularly to assure delivery of each project to the best quality.
- Responsible of preparing a bi-weekly status report of the development of each client.
- Carried out the Annual Manpower Planning researches and assures that the company’s cadre is according to the approved Manpower Budget.
Oversees human resources management activities at 6th of October factory to insure proper implementation of HR policies and procedures and company's core values.
- Monitor and review the Performance Management tools and procedure specifically the mid-year review process, also coaching and mentoring actions.
- Reviewing and update job descriptions for each position.
- Monitor the implementation of the company's core values in the day to day activities and interactions between all staff, providing guidance to make this a part of daily life.
- Played an effective role in the implementation of Lean Manufacturing Project as i was Key 1 leader (Organizing & Cleaning)
- Oversee the recruitment & testing process and provide support to attract the high caliber into the organization.
- Monitoring the candidates CPQ Test results (Psychometric testing).
- Coordinate with the unit managers in preparing long range strategic staffing plans for existing and new production lines.
- Communicate with the senior management team and others to discuss & advice on and resolve HR related issues.
- Oversee the New Employees orientation program (Welcome Letter, Employee Handbook)
- Responsible for Managing the administration department which includes the following divisions ( Maintenance, Security, cleaning, HS&E ).
- Arranging for procurement of all required furniture as well payment of Rentals.
Following up on renewing and issuing all types of insurance policies for company assets.
- Responsible for paying expenses on time for the (Catering & Laundry) to ensure sustainability of services.
- Following up on the Company's Transportation & Fleet management
-Ensure that the HR Team has the right support, processes and documentation to manage a high performance management culture & also setting the key HR priorities to them.
-Support the top management in the delivery of general HR services such as HR policies & processes, succession planning, investigations, offers, promotion reviews and development needs.
-Providing strategic advice to line managers and staff on employee relations, employment law communications.
-Ensuring that recruitment and selection procedures and practices result in the appointment of high caliber candidates.
-Oversee new employee orientation to foster positive attitude toward organizational objectives.
-Prepare manpower plans & establish links between the company & the work force resources such as (universities, agencies) and arranges work placement opportunities for summer students if needed.
-Supports senior management in organizational development or improvement initiatives.
-Keeps records of benefits plans participation such as; insurance & Car loans, personnel transactions such as; hiring, promotions, transfers, performance reviews, and terminations.
-Administers performance management, compensation & benefits program to ensure effectiveness, compliance, and equity within the organization.
-Conducts salary surveys with consultant agencies to determine competitive salary rate.
-Ensures HR policies are fairly and consistently applied.
-Counsels employees regarding their work-related concerns.
-Ensuring the delivery of annual training plan.
- cooperating with Embassies, Ministry of Labor and Social security organization.
- Participated in the Annual Manpower Planning researches and assures that the company’s cadre is according to the approved Manpower Budget.
- Support Line Managers in a proactive & planned way, through workforce planning, recruitment and retention initiatives.
- Assess Training needs, Design & facilitate creative Training & Development programs for Staff & Managers in coordination with the H.R Manager.
- Implementing short and long term departmental goals & objectives.
- Prepared Orientation Booklet about the company included organization chart, Regulations, History, values, ethics & Credo of the company.
- Established and updated the Job Descriptions for all levels of the organization.
- Create and Oversee the Performance Management process to ensure Effectiveness, Compliance and Communication within the Organization.
- Monitored employment applications for Juhayna and its' sister companies (Domty, El- Marwa & Tiba), also assist in other Recruitment Formalities.
- Preparing monthly Detailed Reports including the organizational structure, head-count & turnover Reports, exit interview Report & new staff.
- Formulated a powerful Data-bank to facilitate the recruitment & selection process.
- Implementing the company's Strategy & translating it into actionable programs.
- Play an effective role in the Organizational Re-engineering and development.
- Prepare Compensation Packages, & inform terms of recruiting to the new applicants.
- Oversee the Medical Scheme for the staff & assuring that the procedures is implemented. according to the approved contract & the claims are paid back on time.
- Establishing & updating the Policies & Procedures for Juhayna and its sister companies.
- Participated in compiling the data required to run a Salary Survey with” Job Master”.
- Established Skills Inventory system that serves the Career & Succession Planning for staff & senior management respectivly.
- Developed internal customer relationships in all facilities via site visits, social activities and telephone communication.
- Prepare and update staffing orientation program for new joiners (Site Visits, Route Ridings) and sometimes awareness sessions for existing internal clients (new policies and procedures).
- Screen, Recruit, interview, administer skills & hire the requested manning as approved Budget.
- Review & update JDs for Head office & Operations.
- Assist in finding blue collars for nasr city facility during high session.
- Maintained flow of applicant by ads placement, develop recruiting sources and execution.
- Implement & review the compliance with HR policies and procedures.
- Participated in all safety initiatives & other HS&E induction programs.
- Participate in job fairs and networking events.
- Follow up on the performance appraisals results & probation period sessions.
- Prepared monthly reports reflecting the daily activities & weekly events.
Received Part one Management Functions.
Obtained the HR Management Diploma
Obtained Bachelor Degree in Business Administration Major in Finance & Portfolio Management