Office Manager & personal Assistant for the COO
Ghabbour Auto
Total years of experience :19 years, 9 Months
Office Manager for the COO - Commercial Vehicles Department
Job Accountabilities:
•Maintaining office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing supply requisitions; assigning and monitoring clerical functions.
•Working as a focal point with the HR department, in order to handle all HR related matters within the business unit.
•Providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
•Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.
•Keeping management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•Maintaining office staff by recruiting, selecting, orienting, and training employees.
•Maintaining professional and technical knowledge by reviewing professional publications; establishing personal networks; participating in professional societies.
•Responsible for scheduling appointments, phone requests, travel and Hotel reservations.
•Implementing office policies, and preparing agenda and minutes of meetings.
.Familiar with all HR Processes and team members; know who to contact for additional information or for further direction.
.Serve as the Division’s HR focal point for all HR and Personnel-related issues.
.Screen received recruitment resumes and applications, and conduct phone interviews.
.Conduct recruitment interviews for white and blue collar positions, and appraise candidates.
.Conduct Exit interviews in resignation cases.
.Master keeper of headcount, keeping close tabs on any inter-departmental transfers, salary increases, lay-offs, promotions, resignations, change in title, penalties, etc…
.Keep records of manpower by department, separating white from blue collars.
.Settle training plans for white and blue collar employees, in accordance with business units’ management.
.Maintain proper records of recruitment activities.
.Coordinates new hire inductions with Training & Development Manager.
Executive Secretary at “Ghabbour Auto”, After Sales Department.
Job accountabilities :
1.Handling all word processing and typing.
2.Preparing meetings' agendas.
3.Handling all incoming phone calls
4.Replying E-Mails & Faxes
5.Preparing meetings reports
6.Following customers problems up
7.Filing & archiving documents
8.Representing the company in a professional a businesslike manner.
All secretarial work
Ecole Supérieure Libre des Sciences Commerciales Appliquées ( ESLSCA Business School )
International Career Management & HR Diploma Ecole Supérieure Libre des Sciences Commerciales Appliquées ( ESLSCA Business School ) Courses included: -Human Recourses management -Training and development -Performance management & strategic reward system -Career coaching and counseling -Organizational behavior and corporate governance -Strategic career planning
French language and literature