Secretary
Qatar District Cooling Company
Total years of experience :15 years, 0 Months
Performed secretarial functions including preparing documents and mail correspondences.
• Demonstrated administrative expertise in supply purchasing, processing of file management, phone
and personal reception, follow-up payments and sending statement of account, invoices to the client.
Objective Provides office assistance by implementing administrative systems,
procedures and policies and monitoring projects in the department. To collect
the advertising materials from the client, to update the sales report and
organize/attend some events.
Responsibility
• Maintains workflow by studying methods and developing reporting procedures.
• Prepare and revises booking contract when necessary.
• Submit marketing sales report to the Finance Department by meeting the given deadline.
• Resolves issues by directly consulting to the managers
• Update the advertisements on the website
• Completes operational requirements by scheduling and assigning administrative projects.
• Maintains professional and technical knowledge by attending educational workshop, participating
and attending events.
• Contributes team effort by accomplishing related results as needed
• Handles clients queries and complaints.
• Perform routine clerical, email correspondence, organizing & maintaining database contacts
Responsibility
• Specific accountabilities include provide administrative support the to Managing Director including
managing email, answer screening phone calls, distributing mail, word processing, preparation of
PowerPoint slides, drafting of letters, emails, minute-taking, setting up and maintaining database
contacts of the company, file management, photocopying, faxing and other related duties.
• Served as hub of communication between employees and managers as well as with the clients.
• Maintaining records and confidentiality of the company.
• Prepares invoices and regular follow up payments
• Maintain office supplies and IT requirements.
• Receiving, welcoming visitors appropriately and guide them to the right person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material
Responsibility
• Handle administrative requests from the managers and queries from the golfers.
• Arrange, handle and provide general support to the golfers.
• Book the golfers hotel/accommodation and organize golf schedules.
• Answer telephone calls, develop and maintain filling system and database
• Order office supplies and research new deals and suppliers
• Arrange meetings, compose correspondences and prepare reports.
Objective Ensure to perform the task assigned by line leader and manager. Efficiently
knowledgeable on procedures of safety and possess the knowledge of
processing products.
Responsibility
• Prepare the materials before production starts
• Engage in production of motherboards such as dipping the precision parts into the boards
• Inspect the precision parts whether aligned to designated area
• Perform finishing functions like inspect, scan and quality check.
• Engage in packing and processing support to bring the product to a state of completion.
Data Transcriber
Responsibility
• Primarily charged with entering data information into computerized database with speed typing skills
(60wpm)
• Completeness in typing and saving the data entry is a must
• Maintain backups of the data enter either external servers or on a CDs.