Secretary cum Receptionist
CONTINENTAL REAL ESTATE
Total years of experience :15 years, 9 Months
Answer telephone, screen and direct calls
Take and relay messages
Provide information to callers
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the client
Ensures knowledge of staff movements in and out of organization
General administrative and clerical support
Type letters and documents
Receive mail and deliveries
Schedule / arrange appointments with the boss
Maintain appointment diary either manually or electronically
Received, send and answers email
Tidy and maintain the reception area
▪ Maintain the filing and document control for the accounts department
▪ Ensure that the document control function is being performed in accordance with the procedures and in a timely manner
▪ Organize necessary filing and archiving of documents
▪ Responsible for preserving and maintaining confidentiality of document management activities
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements
Prepare and distribute minutes of meetings
Implement and maintain office system
Maintain schedules and calendars
Arrange and confirms appointments
Organize internal and external events
Handle incoming mail and other material
Set up and maintain filing systems
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Operate office equipment
Manage office space