Secretary cum Receptionist
Continental Real Estate
Total years of experience :15 years, 8 Months
Responsibilities:
Provide general administrative and clerical support including mailing, scanning, faxing and copying to the management
Type letters and documents
Receive mail and deliveries
Schedule / arrange appointments with the Managing Director
Maintain appointment diary either manually or electronically
Received, send and answers email
Run company’s errands to post office/courier and office supplies store
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Tidy and maintain the reception area
Answer telephone, screen and direct calls
Take and relay messages
Provide information to callers
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the client
Ensures knowledge of staff movements in and out of organization
Maintain office supplies for the departments
Additional Knowledge:
Position: Document Controller
Accounts Dept.
Responsibilities:
• Maintain the filing and documents control for the accounts department
• Ensure that the document control function is being performed in accordance with the procedures and in a timely manner
▪ Organize necessary filing and archiving of documents
• Responsible for preserving and maintaining confidentiality of document management activities
Position: Secretary cum Receptionist
Survey and Evaluation Dept.
Responsibilities:
▪ Making quotation
▪ Issuing an invoice and receipt voucher by using the Al Aqaree system
▪ Support in preparing the Evaluation Report
▪ Arranging for the delivery of the Evaluation Report
▪ Attending telephone calls
Position: Maintenance Coordinator
Maintenance Dept.
Responsibilities:
• Attending to the tenants’ phone calls and taking note of their complaints for the record purposes
• Forwarding the tenants’ complaints to the respective foreman
• Monitoring the tenants complaints and doing the follow-up
• Maintain the filing and documents control for the accounts department
▪ Ensure that the document control function is being performed in accordance with the procedures and in a timely manner
▪ Organize necessary filing and archiving of documents
• Responsible for preserving and maintaining confidentiality of document management activities
Responsibilities:
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements
Prepare and distribute minutes of meetings
Implement and maintain office system
Maintain schedules and calendars
Arrange and confirms appointments
Organize internal and external events
Handle incoming mail and other material
Set up and maintain filing systems
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Operate office equipment
Manage office space