Office Executive
Baraka International Co. for Food Stuff
Total years of experience :16 years, 11 Months
Point of contact between employees and Executive Management.
Prepare management reports
Manage calendars, schedule and attend meetings.
Coordinate weekly and monthly Managers’ meetings.
Record and circulate minutes of meetings.
Handle the correspondence of the Executive Management.
Maintain files of correspondence and essential records.
Handle online orders on Websites (Ordable & Bleems); and handle customer complaints and grievances.
Support other departments during the absence of staff.
Support the team with miscellaneous secretarial duties.
Provided support to technical and engineering project personnel.
Maintained record of technical documents, information and drawings on SharePoint for future reference.
Key person to issue technical documents to Client and Contractors.
Participated in and promoted company health and safety campaigns.
Arranged Team building activities.
Provided support to other projects during the absence of personnel.
Supported the project team with miscellaneous secretarial duties.
Provided support to Area Human Resources Manager.
Maintained and updated mobilization and demobilization logs.
Maintained records, reviewed information and consolidated reports.
Arranged induction for new management recruits.
Arranged training sessions and travel arrangements for the Managers and employees.
Conducted exit interviews for employees who resigned.
Maintained a disciplinary log.
Managed calendars and scheduled meetings.
Arranged and attended meetings with Executive Management.
Recorded minutes of meetings
Arranged training sessions and travel arrangements for the Executive Management.
Coordinated the weekly and monthly Managers’ meetings.
Responsible for preparing formal outgoing mail and correspondence.
Prepared reports and maintained proper records of files.