Operations Interface Manager
WS Atkins & Partners Overseas
Total years of experience :23 years, 6 Months
Job Profile:
➢ Led engagement and consultation with stakeholders to ensure that the future project requirements related to recruitment, mobilization, operations, procurement, site staff requirements are defined, understood, agreed with all duty holders and assured implementation.
➢ Key player within the management team with functional responsibility to oversee HR duties, such as attracting talent and setting training standards and hiring procedures. Also analyze and improve organizational processes and work to improve quality, productivity and efficiency.
➢ Role duties involved managing the operation and processes within an organization, with effective operations management, there is much more accountability and accuracy for successful delivery of a project. Within the process, as Operations Interface Manager performed various functions that formed part of aiding the resources, cost effectiveness, organizing and implementing within Projects.
Key functions include the following:
➢ Facilities Management - Project Sites
➢ Recruitment, mobilization, onboarding
➢ Finance & Accounts, Payroll
➢ Site Operations
➢ Procurement.
Job Responsibility:
Operational portfolio -
➢ Manage overall operations and is responsible for the effective and successful management of labor, productivity, quality control and safety measures as established and set for the Operations Department
➢ Work with the management team, the position also contributes to the development and implementation of organisational strategies, policies and practices
➢ Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions
➢ Play a significant role in long-term planning, including an initiative geared toward operational excellence
➢ Ensure organisational effectiveness by providing leadership for the organisation’s financial functions
➢ Review & communicate PSR, job expectations; planning, monitoring, appraising and review job contributions, conduct monthly project review meetings
➢ Forecast requirements; prepare an annual budget; schedule expenditures; analyze variances; initiating corrective actions
➢ Oversee overall financial management, planning, systems and controls
➢ Extensive involvement in Bidding, Costing
➢ Work closely with the Inventory manager and team to perform analysis on inventory and ensure utilizing of inventory effectively, purchasing the right equipment, maintaining solid inventory data and reduce sub-rental expenses
➢ Payroll management, including tabulation of accrued employee benefits
➢ Assisting in various company policies and procedures, reduction of costs.
Financial portfolio -
➢ Managing a company's financial performances, monitoring and reporting systems, Liaising with Auditors
➢ Providing and interpreting financial information, monitoring and interpreting cash flows and predicting future trends, analyzing change and advising accordingly to Directors, CEO
➢ Develop and manage annual budget
➢ Oversee monthly and quarterly assessments and forecasts of organisation financial Performance against budget, financial and operational goals
➢ Oversee short and long-term financial and managerial reporting
➢ Looking after the day to day Finance Operations, MIS, Accounting & Banking matters
➢ Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties
➢ Providing and interpreting financial information, monitoring and interpreting Cash flows and predicting future trends, analyzing change and advising accordingly to Directors, CEO
➢ Instrumental in implementing various procedures related to Finance operations, employee benefits, payroll procedures, Health and Safety regulations
➢ Switched over to a new system Oracle Financials involved in Design, Development and Implementation.
Operational Effectiveness -
➢ Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions
➢ Drive initiatives in the management team and organisationally that contribute to long-term operational excellence
➢ Provide consulting services on matters related to medical, recruitment and insurance queries, business structure and growth.
Organisational Leadership -
➢ Contribute to short and long-term organisational planning and strategy as a member of the management team
➢ Formulate successful policies that lead to business growth for a company.
Risk Strategy & Management -
➢ Serve as primary liaison to legal counsel in addressing legal issues, licensing etc.
➢ Oversee Group insurance policies
➢ Communicate with legal counsel and safety department to ensure all processes remain compliant with other governmental regulations.
Job Responsibility:
➢ Oversee the Operation activities, keeping everything running smoothly and profitably
➢ Analyze the company´s finances, spending and manage resources
➢ Recruit staff and oversee assignment of employees and planning staff development, improve overall efficiency and reduce waste by anticipating customer needs and maintaining sufficient inventory on hand
➢ Play a leading role in managing both raw materials and personnel
➢ Additional role to look into the Accounting & Banking matters
➢ Switched over to a new system Microsoft Dynamics Axapta ERP
➢ Involved in the completion of external audit for last financial year
➢ Assist Country Manager in ways to implement changes in various company policies and procedures, reduction of costs.
Job Responsibility:
➢ Oversee the Finance Operation activities, Accounting & Banking matters of Bahrain & Kuwait Offices
➢ Played a key role in setting up independently Finance Department for the Bahrain Office
➢ Guiding & assisting Bahraini and expatriate staff in the day to day work
➢ Liaise with Head Office in UK/regional office in Dubai and India to improve methodology of work Practices
➢ Payroll processing for 500+ employees, deductions, issue of pay slips, responding to payroll deductions
➢ Payroll accounting, transactions, reporting, stop payments and other operations
➢ Review payroll reports and timesheets for correctness before payroll transactions
➢ Ensure that employee payroll is processed accurately and timely. Oversee salary changes, compensations, deductions, bonus, vacations payouts, and benefits for employees.
➢ Assist in payroll and timesheet audit activities
➢ Assist in tax calculations and filing activities as per IRS regulations
➢ Respond to payroll queries from employees in a timely manner
➢ Analyze payroll issues and recommend corrective actions
➢ Maintain payroll system up-to-date and accurate
➢ Maintain employee payroll records and timesheet data for future references
➢ Set-up payroll arrangements for new hires and terminate ex-employee profiles
➢ Ensure accurate and speedy month end and year-end book closing. Ensure that Control accounts agree with sub-ledger totals. Identifies and resolves inconsistencies and prepare report/schedules
➢ Prepare notes/write up and statements required for Management and other external entities and also to Regional Offices at Dubai/UK Head Office
➢ Supervise preparation of regular accounting reports Customer Statements of account, ageing analysis of receivables, daily cash report, daily collection report
➢ Monthly Payment run of Suppliers/Other Invoices verify, approvals and postings
➢ Work involves implementing company strategy, plan and manage flow of funds
➢ Review PSR with PM, Project allocation, timesheet allocations, input for site staff in JDE
➢ Process payments of Subcontractors/Sub consultants Invoices
➢ Review and reconcile Job Statement/Customer Accounts ledgers
➢ Liaise with Bankers, Customers and Other Entities
➢ Handling of invoicing, activities related to payment, checking and coding Supplier Invoices, reconciliation of Supplier Accounts
➢ Handling bank reconciliation and other related reconciliations
➢ Updating the system on receivables and payables
➢ Petty cash activities and updating in the system
➢ Updating the system on Fixed asset accounting related activities
➢ Assisting the MIS analyst on financial reporting
➢ Preparation of relevant Accounts receivable / Accounts payable report
➢ Carrying out any additional duties that the Management assigns within the scope of the Department
➢ Issuing debit notes & credit notes
➢ Preparation of receipt vouchers and coding of the same
➢ Creating new customers and vendors in the system for new contracts
➢ Receiving invoices and forwarding the same to be certified by the department receiving the supply
➢ Handling of accruals and prepaid expenses
➢ Maintenance of fixed asset register
Job Responsibility:
➢ In charge of the Accounting of the company and reporting to FC/DGM
➢ Prepare Management Reports/ Monthly Accounts processing
➢ Prepare and process monthly Central Bank of Oman (CBO), quarterly Muscat Securities Market (MSM) returns and filing
➢ Prepare Press Publication of unaudited quarterly and audited annual results & advertisement in the local newspapers
➢ Officiate Controller (Finance & Admin) duties during his absence/leave, In the absence of Controller supervises accounts staff to ensure that they are appropriately motivated and trained to carry out their responsibilities effectively
➢ Monitor financial transactions vis-à-vis projected cash and funds flows and initiates appropriate retrieval measures if required.
➢ Guide, Assist and Monitor for Processing MSM Returns & Press Publication of results in Arabic/English version
➢ Liaison with Statutory auditors, CBO examiners, Internal Auditors
➢ Provides advice on accountancy issues to division heads and staff as required
➢ Notes/Write up required for Board of Directors/GM/DGM/FC and other External Entities, furnishing Information to Tax Assessment
➢ Finalise quotations for various Insurance policies covered by the Company and awarding them to Insurance companies.
C++, Oracle
Subject include - Advanced Accountancy, Auditing, Income Tax, Staistics, Economics