Sea and Air operations executive
kuehne nagel
Total years of experience :9 years, 1 Months
Handling Air and Sea Import (DG Goods) shipment for
Qatar Shell and Q Company Projects
• Verification of Documents and consignee database & HS
Codes according to the Customs regulations
• Co-ordination with Overseas agent, customs clearance
and transport team for timely deliveries to customer
without demurrage and additional charges.
• Coordination with clearing agents for air clearance within
48 hours and with QAS for storage waive.
• Following up with customer, shipper and origin team for
clearance supporting docs and keep ready for all the
MOCI approvals before arrival of shipment.
• Preparation of DE for the MOCI Approval for subjected
shipments.
• Monitoring status of the shipments with concerned liner
and update to consignee accordingly
• Updating of BPA and Slog system on time.
• Clearing the OGS system according to the arrival status of
shipment for consignee reference.
• Arranging Delivery Order / B/L exchange and Gate
passes accordingly. Co-ordination with customer ware
house team for delivery location, arrange site gate pass
and follow up with transport agent for timely and smooth
delivery.
• Maintaining Excel file for all the incoming shipments with
all necessary details for easy tracking.
• Monitoring all port related incidents like shortages and
damage cargo by communicating with clearance team and arrange claim report if required and update
customer accordingly
• Acknowledging all parked invoices in system and closing
jobs, produce final invoice and dispatching to customer
on timely manner.
• Arranging delivery of empty container back to liner site once loaded
Coordinating day to day activities of the company’s
clearance and ensure the complete documentation for
clearance procedures.
• Coordinating the inventory management.
• Verifying and resolving the problems of concerning
transportation, logistics systems, import or export
documentation, or customer issues
• Overseeing complete correspondence / communication /
co-ordination with Vendor related Imports & Exports
shipments clearances.
• Arranging the Arabic letters (related to Customs and other
Government Depts.), and translating into (Arabic /English) as
required.
• Arranging the documents to obtain the approval from
Ministries (e.g., Ministry of Environment for chemical
Shipment, oil and gas Spare parts, Approvals such as (EPC),
Ministry of Health for Food Items, Ministry of Energy & Industry
for Duty Exempted shipments, Information & communication
Technology (ICT) etc.)
• Working as an operation executive (Import & Export),
checking the related docs for Import -Export shipments.
• Forwarding the Docs to Ports, updating the customers,
getting the confirmation from customers for Duty and other
payments (Sea, Land) & Getting confirmation from
customers regarding off-load.
• Tracking the status of the shipments and passing the
information to Customer.
• Responsible to complete all document requirements for
imports and exports (packing list, commercial invoice,
Certificate of Origin, bill of lading) and coordinate with
clearing agent and custom authority for smooth and timely
clearance and delivery of goods.
• Coordinate with internal department (sales, marketing, and
Transport and ware house about the shipment arrival to
make arrangements accordingly).
• To keep and maintain all shipping and import related
documents for upcoming and past shipment record
Customer service & liaising with shipping agents.
• Assist on Collection of documents from Customers, D/O
Collections on time basis,
• Mail communications for Line demurrage charges,
invoicing within 24 hrs. to Customers.
• Provides administrative support on all levels to include
creating memos, handling correspondence, generating
reports and other documents as necessary,
filing/scanning, photocopying and collating as necessary
• Follow up and coordinate for special approvals for
chemicals and oil and gas spare parts to clear within 48
hrs. to offload at shores and EPC, ICT, Ministry of
environment, etc.)
• Build and maintains effective relationship with customers,
agents & team members
• Attending enquiries from customers and preparing
Quotations
• Attending tele calls & effective email communications for
E.T.A/E.T.S shipments
• Arranging EXW / FOB shipments from overseas &
monitoring the transit
• Sending Arrival notice of shipments to customers
• Streamlines shipping & transportation process
• Assisting sales team & follow up of shipments
• Monitoring the jobs and preparing reports and updating
the system on daily basis.
Responsible for overall administration of projects, payroll
and accounts, estimation, schedules and workflow and
ensure the project related requisitions are completed
accurately and in a timely manner.
• Provided effective support to management and team
through the development of administrative systems for
efficient operations.
• Monitored inventory of office supplies and Petty Cash
Expenses.
• Monitored cost and expenses to assist in budget
preparation.
• Created purchase orders, invoices, filed receipts and
dealt with all financial documentation.
• Coordinated information and document flows to and
from internal and external customers.
• Served as liaison between senior management and
clients.
• Handled confidential information in line with the firm’s
data security protocol.
• Prepared time sheets of the employees to prepare the
wages.
first-class
courses: C.A)
76 PLUS TWO
distinction
A graded