شيلبا توماس

• Provided comprehensive executive support, managing business and
personal affairs of the CEO, including high-level property management
and financial administration.
• Spearheaded event planning and execution, ensuring seamless logistics
for both corporate and personal engagements.
• Developed and implemented streamlined scheduling processes for
property maintenance and operational efficiency.

• Delivered high-level administrative support by managing executive
calendars, international travel arrangements, and corporate
communications.
• Optimized office operations, enhancing workflow efficiency and
cross-functional collaboration.
• Maintained strict confidentiality in handling sensitive corporate
documents and high-stake executive decisions.

• Orchestrated high-profile executive meetings, coordinating across multiple
time zones to ensure seamless operations.
• Managed executive calendar scheduling, travel logistics, and confidential
correspondence with precision.
• Recorded detailed meeting minutes and distributed action-oriented
memos to facilitate strategic decision-making.

• Functioned as the CEOs primary point of contact, ensuring seamless
coordination of operational and strategic functions.
• Maintained executive relationships with high-net-worth individuals, VIP
clients, and key stakeholders.
• Compiled business analytics, executive reports, and presentations to
support critical decision-making.

• Managed executive schedules, global travel arrangements, and high-level
strategic meetings.
• Conducted department budget tracking, financial reporting, and expense
reconciliation, ensuring cost control.
• Processed procurement orders, vendor invoices, and travel expenses using
ERP systems (SAP, Concur, myBUY).
• Led corporate engagement initiatives, team-building events, and
organizational culture development.

• Oversaw HR operations, including onboarding, employee engagement,
payroll processing, and exit formalities.
• Executed large-scale team-building activities across multiple international
business units.
• Processed and monitored over 400+ purchase orders and vendor invoices
for financial forecasting and compliance.

• Managed executive scheduling, international travel claims, and budget
reporting for senior leadership.
• Coordinated high-profile corporate events and strategic business
initiatives.
• Oversaw financial document tracking and ensured compliance with
corporate budget guidelines.

•Managed and handled the payroll function of the company for twenty staff on a monthly basis.
•Assisted with all Human Resource functions including recruiting, hiring, training and staff development.
•Managed all member and employee paperwork and documentation, creating organized workflow and
filing systems that ensured seamless operations and retrieval.
•Short-list and schedule interviews of various prospective candidates with Partners/Director.
•Provide administration support to senior managers & Directors.
• Analyzed and organized office procedures, upgraded filing systems to be more user friendly and efficient, improving work flow, managed and organized client files to ensure accuracy of information and payment schedules; performed data entry on employee files.
•Assisted in the implementation of effective marketing and public relations strategies that accurately conveyed business culture and services.
•Preparation of timesheets and calculating payroll.
•Maintaining accurate records of sick/maternity leave.
•Processing expenses and overtime claims.
•Completion and submission of payroll year-end.
•Manage accounts payable, accounts receivable and petty cash.
•Assisted Financial Officer in creating and updating spreadsheets, databases and reports for submission
to the Managing Partner.
•Performed procurement analysis to ensure vendor negotiations and pricing was fair and equitable.
•Maintained positive relationships with multiple vendors and oversaw all purchasing and inventory.
•Raising purchase orders, expense claims and arranging invoices.