Divisional Manager
Suhail Bahwan Automobiles LLC
Total years of experience :34 years, 1 Months
Currently working with M/S. Bahwan International Group Holding LLC (Suhail Bahwan Automotive Group), a multinational automobile company in Sultanate of Oman. Authorised dealer of world reputed brand vehicles like Rolls-Royce, BMW, Mini Cooper, Infiniti, Nissan, Infiniti, also dealer of Iveco & Newholland equipment’s.
Position : Divisional Manager - Commercial Procurement & Contracts
Reporting to the General Manager - Commercial Procurement & Contracts as well as Chief Financial Officer (CFO). Lead a team of three members in the department in Oman, Two members in Kingdom of Saudi Arabia & Two members in United Arab Emirates
All activities are computerized and operated in “SAP“
Supervising and controlling all procurement activities in Sultanate of Oman, Kingdom of Saudi Arabia & United Arab Emirates.
From Mid June 2007 to December 2014 worked with M/S. Port Services Corporation SAOG.
Position: Purchase Executive
Reporting directly to the Sr. Manager - Procurement & Contracts, and lead a team of three members in the department.
All activities are computerized and operated in “Vision” LAN based ERP Package.
Duties & Responsibilities:
❖ Managing all local and overseas procurement activities against daily requisitions.
❖ Liaising with the suppliers, floating enquires, inviting, receiving and recording sealed offers / tenders from tender box on closing date.
❖ Playing active roles to ensure that all purchases are compiled as per Procurement Policy & Procedures. Make sure all Procurement & Contracts related activities are carried out for the organization's interest within the limit of Procurement Policy & Procedures.
❖ Carrying out tasks given by the superiors and by other sections / departments related to all procurement activities.
❖ Preparing standing annual contracts for all frequent required materials, such as Office Stationery, Toners, Computer Accessories, Printing Works, Tea Materials, Filters, Bearings, Cooking Gas, Industrial Oxygen & Acetylene Gas, Batteries, Tyres, Fuel & Lubricant supplies etc. with the co-ordination of Internal Tender Committee (ITC)
❖ Interacting with Internal / External / Statutory Auditors as well as Legal / Administrative Advisors, Finance and other departments as and when required.
❖ Assisting contract development, administration, tracking, and analysis, as well as communication of supplier performance and contract compliance.
❖ Preparing various agreements / LOI (Letter of Intent) / LOA (Letter of Acceptance) with the co-ordination of Legal / Administrative Advisors, Finance Department and Internal Tender Committee. Requests for amendments to or extension of contracts.
❖ Providing assistance to the preparation of tender documents for various departments and reviewing bills of quantities.
❖ Evaluating and reviewing the commercial bids from the vendors and ensures conformity to contract requirements.
❖ Monitoring the supplies to ensure that they meet the required standards.
❖ Handling of vendor registration formalities and reviewing the pre-qualification of vendors and their registrations.
❖ Maintaining vendor's performance history and recommends any deviations or incompliance to organisations satisfaction.
❖ Supervising and Controlling all routine procurement & contract activities like:
(a) Local Purchases - Equipment Spares, Services, Office Stationery, Toners & Consumables etc.:
• Calling for minimum three quotations from listed vendors based on the request for the materials received from the end-user / Central Stores.
• Inviting tenders from the listed vendors according the value of items (by Sealed / Fax / Email offers from local & overseas vendors) after official opening of tenders, preparing price comparison statements and forwarding to end-user / central stores for selection / verification process.
• Negotiating for the best price, quality of the product and delivery schedules,
• Issuing LPO's after obtaining proper approvals,
• Following delivery of the materials to the end user as well as receiving the acknowledged delivery order from them,
• Accounting for materials purchased,
• Effecting payments as per the agreed credit terms.
(b) Imports spares / materials etc.:
Certain spares are procured for holding in stock based on the budget approvals and others as well as the capital equipments are procured as per the plans.
• Call for quotations from the overseas manufacturer / equipment supplier.
• After order placed follow up for timely delivery of the spares / materials to ensure that there is no breakdown in schedules,
• Co-ordinates with PRO / Clearing Agents to clear the goods from the Seaport / Airport and timely delivery of the same,
• Co-ordinate with Finance to open LC's or arrange to remit funds as per the terms of purchase,
From October 2006 to Mid June 2007 worked with M/S. Nagarjuna Construction Company International LLC (NCC) (Nagarjuna Construction Co. Ltd & Partners LLC) (Muscat entity of Nagarjuna Construction Co Ltd, India) . An excellent grade construction company in India based at Hyderabad having branches in India & Middle East. Carried out many prestigious high value projects in India & Middle East.
Position: Assistant Manager - Purchase
Reporting directly to the General Manager - Purchase, and lead a team of four members in the department.
Duties & Responsibilities:
❖ Controlling procurements functions related to all projects in Sultanate of Oman.
❖ Co-ordinate with the central stores, All other departments and our procurement team members for the arrangement of materials / services according to each requirements and make sure all needs to be fulfilled on time.
❖ Co-ordinate with the vendors for price negotiations, material delivery schedules, warranty claims etc.
❖ Attending all breakdown related requirements / requisitions, ensure that there is no breakdown in schedules,
❖ Involvement in the preparation of price comparison Statements, and selection of the Products / Vendors.
From October 1994 to September 2006 worked with M/S. Tarmac Zawawi LLC (Muscat entity of Anglo American Plc UK) and formerly known as M/S. Wimpey Alawi LLC (Asphalt Division) now known as M/S. Carillion Alawi LLC. An excellent grade construction company in the world, having braches all over the world including Oman.
Position: Purchase Manager - Reporting directly to the Managing Director, and lead a team of four members in the department.
Duties & Responsibilities:
❖ Controlling procurement activities, related to all Tarmac projects in Sultanate of Oman.
❖ Preparing LPO's. In addition controlling store activities & office administration etc.
❖ Managing purchase of machinery, equipments and spares. Popular brands included Bomag, HAMM, Dynapac, Ingersoll-Rand, Volvo, Sullair, Vogele, Cat, CompAir, Komatsu, Atlascopco & Marini Asphalt Plants etc.
❖ Efficiently and economically managing purchase of spares, choosing vendors and markets (local/overseas) based on long run benefit to the company
❖ Experienced working on purchase programme Profit Plus, an Microsoft Access based programme for the preparation of Purchase Orders, Material Received Summary (MRS) and other purchase related reporting purposes.
❖ Following payments as per the credit terms.
❖ Opening LC's or arrange to remit funds as per the terms of purchase,
❖ Ensuring timely delivery of the spares to maintain supply schedules,
❖ Co-ordinating with PRO / Clearing Agents to clear the goods from the Seaport / Airport and timely delivery of the same to the Sites / Central Stores.
❖ Accounting for the import and effecting payment as per the agreed credit terms.
From March 1990 to September 1994 worked M/s. Lalas Construction Company Private Limited (One of the leading construction company in India) worked as Projects Co-ordinator / Accountant.
Reporting directly to the Managing Director
Duties & Responsibilities:
❖ Co-ordinating with all project team leaders, government departments, consultants, and sub-contractors related to all projects.
❖ Preparation of weekly / monthly progress meeting minutes, maintenance of files and records etc.
❖ Handling all Administrative / Procurement & Commercial activities.
❖ Primary responsibilities also included, keeping cash book, bank book, purchase ledger, sales ledger, sundry creditors ledger, sundry debtors ledger, cheque register, B/R and B/P register, main ledgers etc.
From January 1993 to July 1993 worked with M/s. Databyte Computer Systems and Training Centre (One of the prime Computer Training Centre in India, having branches throughout India) worked as Computer Operator / Data Entry Operator.)
Duties & Responsibilities:
❖ Data Entry and demonstration of various packages to Students / Clients.
• M.B.A. from Manonmaniam Sundaranar University, Chennai, India. in Business Administration.
Bachelor of Commerce - Three year degree course completed from Kerala University in the years 1990 - 1993
Completed Diploma in Office Automation from Databye Computer Systems & Training Centre at Kerala, India. Also completed full course in English Typewriting from a Private Centre at Kerala, India.
Completed from Government of India under Ministry of Labour - National Council for Vocational Training in Draughtsman Civil Certification (1987-1989)
Department of Education, Kerala State, India - Secondary School Leaving completed in 1985. Pre-Degree course completed with Kerala University in India (1985 - 1987) Microsoft Access course has done in Oman with New Horizons Computer Learning Centers in the year of 2004