Finance Department Assistant
Onyx Blue Capital Ltd
Total years of experience :20 years, 3 Months
o Management fee calculations
o Quarterly reports
o Client relationship management
o Handle Payments and administration
o Trade settlement for equity and FX accounts as well as end of day trade
o Ensuring that strong financial controls and procedures are in place.
o Preparation of monthly management accounts and monthly bank reconciliations.
o Assisting with budgets and forecasting.
- Achievements:
o Streamlined procedures to finalize contract and invoice value to improve customer satisfaction and increase profits.
o Redesigned purchase and payment plan; Negotiated on service value from contractors on a 30 day credit terms resulting in cost controls, increased revenue and retained quality standards.
o Handled company website development.
o Designed staff payroll application to reduce time and effort.
o Developed financial reporting book on excel
- Prepare monthly and annual financial reports; Establish and maintain cash controls and reconcile the general ledger. Develop and implement accounting and reporting systems for project expenditures.
- Serve as the project’s contact with the client on finance and administrative issues; participate in discussions on contract issues and actions, and following up on payments due.
- Provide management with monthly analysis of expenditures and ensuring appropriate accounting treatment for project costs.
- Handle HR administration including recruitment, leaves, employee benefit payments, contract renewals, and maintain their personal files.
- Achievements:
o Conducted 360o survey; which resulted in positive outcomes coordination and motivation within the teams.
o Implemented the training and development agenda; identified areas that need attention and improvement (increased sales by 40%
o Designed HR handbook manual for staff members
o Designed staff information form, collected and entered data and prepared individual personal files.
o Maintained checklist of staff visa and passport renewal dates and acted accordingly.
o Reduced cost of telephone bills by 50%.
- Coached managers on performance management issues and processes
- Worked with senior managers, assisted them with arrangement and recording of meetings.
- Maintained creditors and debtor’s accounts and prepared payments when due which also included utility, travel, office rent, insurance, licensing etc.
- Prepared general ledgers, trial balance, reconciliations and financial statements.
- Handled bank transactions and maintained records and reconciled accordingly to maintain a valid bank position to ensure funds availability.
- Head of Volunteer Service Department (Human Resource); volunteer recruitment process for all departments; administration, trainings and development. Issued end of service certificate
- Students Financial Assistance (SFA); conducted student interviews to analyze their socio-economic and financial status, presented my recommendations to the FA committee, issued letters and completed student liability procedures in legal ways.
- Supported Outreach; provided documentation on professional development centers (PDCs) and projects; performed research and worked with the Outreach Director in the review of related literature regarding the project.
- Evaluated programs achievements on its goals and developed performance improvement targets for quality, service, and efficiency.
- Conducted surveys to solicit feedback.
- Responsible for the planning and execution of new students’ admissions programs and students graduation program every year.
- Procured medical equipments, books and other resources; performed inventories and stock taking to ensure proper accountability and recording.
- Investigated, monitored, documented and reported on quality of care and service issues.
- Liaised with the director for the planning of upcoming projects; arranged meetings, took notes and followed up on items for immediate action; prepared financial feasibility reports for new projects whilst ensuring proper budgeting and expenditures.
- Updated website content and provided information on new developments.
- Developed methods to update and maintained central database and archival system; acted as secretary for the operation and managing committees and reported on follow-ups as discussed.
- Coordinated with faculties in all branches focusing on logistical arrangement, faculty development, reporting and documentation.
Assist in conducting lectures on certain topics, collect teaching material.
Conduct independent lectures
Conduct quizzes and maintain students results
Check mid terms objective exams.
- Analyzed and provided advice on managerial methods and organizational tasks in field of finance;
- Proposed procedures for outstanding debtors and payment recovery schemes and payment policy for local and international creditors.
- Cash handling and management
- Managed and coordinated events and provided post-event evaluation; proposed policies and procedures with effective research (data) to enhance management efficiency.
- Conducted assessments and proposed improvements to methods, systems and procedures in terms of operations, human resources, records management and communications.
- Planned for the reorganization of the financial operations: Budgeting, forecasting, human resource management etc; Administrative policy development; Payroll policy development; Debtor’s and creditor’s payment policy.
- Responsible for the management of Funds in Banks and handled all banking communications; maintained procurement ledgers (imports and local) and managed payments to vendors.
- Handled the monthly payroll and staff income tax calculation and deduction;
- Responsible for receivable aging and follow ups, project costing and communication/management of travels.
- Handled the monthly payroll and staff income tax calculation and deduction; responsible for receivable aging and follow ups, project costing and communication/management of travels.
- Responsible for the management of Funds in Banks and all banking communications; maintained procurement ledgers (imports and local) and managed payments to vendors.
- Ensure errors free checking of all the financial documentations.
- Work closely with general manager and support him in all company requirements which included recruitment procedures, office administration, procurement and maintenance of office equipment etc.
- Prepared creditors and debtors ledger accounts
- Prepared vouchers, checks and get approval and necessary signatures
- Managed petty cash
- Filling