procurement administrative executive
abu saeed trading co llc
Total years of experience :12 years, 3 Months
Key responsibilities:
• Parts operation, inquiring price from overseas vendors, updating the same in our system, calculation of our margin in UAE, informing the price to our customers.
• Helping customers in Inquiry of price by checking the availability of stock in requested company worldwide.
• Ordering refrigeration and air-conditioning of parts from different overseas suppliers as per customer’s requirement for the project, booking of orders according to customer’s perspective, coordination with accounts team, and preparing purchase orders, and placing the orders. Coordination with forwarders for Quotation, informing the customer’s freight cost. Checking with forwarders for shipment and bill of lading details.
• Custom clearance, informing warehouse staff to check the stock, preparing documentation of invoice, Packing list for the customer.
• Coordination with forwarders for Quotation, informing the customer’s freight cost. Checking with forwarders for shipment and bill of lading details. Checking with customer's Shipment delivery status and TAT, Making of credit notes to the customers in warranty, and making warranty documents as per venders. Checking the forwarding company bills according to shipment.
• Debit notes to the customer for freight paid, and customer wise to keep the records systematically.
• Coordination in day to day shipment and Calculation of transit file for landed cost fact.
• Day to day Mailing the customer quires Monitoring the Warehouse Parts systematically and yearly physical stock check.
• Customer-wise reconciliation to check the fund status, supervising the warehouse for shipment and Payment follow up with customer. Average monthly calculation of orders & shipments customer wise.
• Check the Stock and send request to venders for quotation. Once we get the quotation compare the last purchase price and place the order.
• Coordinate with the accounts department for the payments of the principals.
• Depending upon the freight terms booking shipments through various vendors at the best possible and available rate.
• Monthly Update overseas shipment file so that accounts department will work on insurance.
• Update the overseas shipment file and coordinate for the clearance and accordingly plan delivery schedules.
• Once we get the cargo arrival notice collect the delivery orders from various shipping lines and freight forwarding companies on time.
• Custom clearance and give the bill of entry with the DO to the warehouse people to collect the goods.
• Once we get the confirmation from warehouse about the stock received details, posting the goods on system.
• Making Monthly Sales Report and Stock Variation Report.
• Preparing supporting documents to export goods.
• Applying for certificate from chamber of commerce for exporting goods.
Key responsibilities:
Responsible for analyzing and evaluating past due accounts, initiating action and executing recovery of equipment, implementing collection procedures. Keeps credit and sales staff informed on the status of accounts, which might affect client relationships.
Monthly presentation on team score cards to the management teams.
Daily, Weekly and monthly financial Reporting on received payment from Bank of America.
Taking part in Quality review of the team.
Handling portfolio of the international business customers, research and applying payments.
Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials, and various Client issues.
Organizes corporate events such as Team dinner, trip, family day Etc.
Report and analyze variances in processes and data.
Monthly presentation on team score cards to the management teams.
Setting up new lease contracts and renewing the lease contracts.
Tracking the Returned equipments through Logistic team.
Setting up Logistic quotation for the clients.
Responsible for analyzing and evaluating past due accounts, initiating action and executing recovery of equipment, implementing collection procedures. Keeps credit and sales staff informed on the status of accounts, which might affect client relationships.
Monthly presentation on team score cards to the management teams.
Daily, Weekly and monthly financial Reporting on received payment from Bank of America.
Taking part in Quality review of the team.
Key responsibilities:
Responding to the Queries of the Customer through chat and E-Mails.
Analyzing data to find the root cause for site level performances on customer satisfaction.
Placing the New orders and sending invoices.
Handling Customer Portfolio.