SHIYAZ FAZILUDEEN

1) Maintains the documents through EDMS software (BIM360) designed for Qatar Airways for Desert Retreat Projects.

2)Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.

3) Maintaining a tracking facility to enable documents to be updated easily.

4) Maintains all documents in accordance with the project communication protocols and the document control project procedures.

5) Responsible for maintaining hard copy information and as well as ensuring all documents are as up to date as possible within electronic filing systems.

• Maintains the documents through the project designated document management software (PMWeb) designed by M/s ASTAD for Hamad Medical Corporation for hospital renovation project (Fire/Life Safety and CCTV works).

• Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.

• Maintaining a tracking facility to enable documents to be updated easily.

• Maintains all documents in accordance with the project communication protocols and the document control project procedures.

• Responsible for maintaining hard copy information and as well as ensuring all documents are as up to date as possible within electronic filing systems.

• Maintains the documents through the project designated document management software (ACONEX).

• Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.

• Maintaining a tracking facility to enable documents to be updated easily.

• Maintains all documents in accordance with the project communication protocols and the document control project procedures.

• Responsible for maintaining hard copy information and as well as ensuring all documents are as up to date as possible within electronic filing systems.

• Maintains, under the direction of the design/technical manager, a register of all design drawings fully updated with the latest revisions.

• At project completion, the senior document controller is responsible for the archiving of documents and the handover of all required documentation to the client, under the direction of the Project Manager / Director.

• Provides training and proper guidance to the subordinates.

• Organizing weekly management review meeting and prepares & distributes the minutes of meeting.

• Examine correspondence and reply as instructed.

• Arrange conferences and meetings along with travel arrangements.

• Maintain schedules and follow ups.

• Oversee the material requirements at site and liaise with Procurement Department for timely material delivery.

• Works as Management Representative for maintaining the ISO standards (ISO 9001:2008) within the organization.

• December 2011 to October 2012
Worked as an OFFICE MANAGER with M/s MAX SIGNS, Vanross Jn., Trivandrum, Kerala.

Authorities & Responsibilities

• Solely responsible for all the finance and accounts of the firm.
• Oversee the preparation of financial reports, direct investments activities, implement cash management strategies.
• Supervise cash management activities, investment and capital raising.
• Monitor credit rating, credit ceilings, collections of past due accounts by concerned personnel assigned.
• Determine cash flow receipts and disbursement, payment to parties.
• Monitor loans, interest bearing instruments and risk.
• Oversee ways to minimize risks, loss may arise from financial transaction and business operates.
• Administer and manage all of the financial functions.
• Maintain stock position.
• Timely remittance of CEST, IT, ST, EPF, ESI and other periodical Gov't remittance.
• Prepare daily report and weekly report.
• Bill preparation.
• Well verse with all material rates.
• Keep note of all works which are being carries out and progress.

• April 2007 to September 2010
Worked as an OFFICE SECRETARY / Asst. to Quality Management
Representative with M/s GHANTOOT TPT & GEN. CONT. EST., ABU DHABI, U.A.E. (ISO 9001:2008, 14001:2004 & OHSAS 18001:2007)

Projects Involved
1. Completion of Construction of Internal Roads in Khalifa City 'A' - C # 972
2. Infrastructure Works for 20 Villas, Al Wathba - C # C300-P21
3. Sheikh Zayed Bin Sultan Al Nahyan Mosque, Abu Dhabi - C # 45A
4. Widening of Sheikh Rashed Bin Saeed Al Maktoum Street, IP 40 to IP 49 -
C#655
5. Al Falah Community Development, Infrastructure Works for Package A (Village 2
& 3)

Authorities & Responsibilities

1. As an Office Secretary:

• Maintaining the Books of Records (hard copy system and online documentation - ACONEX) for each project according to the Integrated Management System.
• Responsible for forwarding letters and correspondences to various Departments/Authorities for their approvals.
• Responsible for forwarding Notice of Intent to Departments / Authorities and to Various Consultants in every two months before getting expired.
• Overall In-Charge for all the office equipments.

2. As an. Asst. to Quality Management Representative:

• Assisting Quality Management Representative for the successful implementation and processing of Integrated Management System within the organization.
• Preparing relevant and necessary documents (IMS Manual) which are to be used for the daily activities of the company as per IMS requirement after consulting with certification board and getting prior approvals from the higher authorities.
• Assisting Quality Management Representative in conducting Internal and External Audit as per IMS requirement.
• Checking and resolving the Non-confirmative findings in Audit report.

• March 2005 to February 2007
Worked as an Audit Clerk with M/s Lalji & Co., Chartered Accountants, Nanthancode, Trivandrum, Kerala.

Authorities & Responsibilities

• Overall Maintenance of Books of Accounts.
• Finalization of Accounts.
• Bank Reconciliation.