Management Executive
Pak Arab Refinery
Total years of experience :16 years, 8 Months
(Admin Officer)
In Administration Department, I was deputed as Admin Officer at White Oil Terminal / Pumping Station - 1 (WOTS-1/WOPS-1) Port Qasim. My assignments are Implementation of Company Policies & Procedures, Implementation of SAP Time Module. Implementation Control of Station/Terminal Expenses by proper utilization of budget. Assist immediate superior in compiling budget estimates for the station and developing estimates of expenditure. Maintenance of Station/Terminal buildings, (Visit of Station buildings to insure good hygiene conditions, Daily check of work notifications & work permits. Raise SR, PR and MR of all stations, Maintenance of furniture and all auxiliaries and take remedial actions in case of any complaints or irregularities. Coordinate with the contractor for house keeping &and ensure safe working as per IMS requirement. Arrangements for boarding and lodging of officials visiting to Station. Maintenance & availability of vehicles, Carryout all transportation related activities ensuring that the company’s cost of transportation is most economical. Liaison with Local Govt Institutions, Company’s Doctor, Panel Hospitals & Medical Stores, Petrol Pumps, Courier Services. Provide full support to security/ Legal Cell By utilizing all available resources to pursue matter’s, court cases & other legal issues. Purchasing and Inspection of materials as per specification / requirements in coordination with Material department. Maintain fixed assets and update record accordingly. Act as Security Officer in absence of Security Officer. Also supervise work of projects department in absence of there persons. Perform any other work assigned by immediate superior/ management.
(Project Coordinator)
In Projects Department, My assignments were preparation of various internal correspondence documents and letters to outer agencies. Forwarding recommendations regarding Consultant’s/ Contractor's Technical Evaluation Reports. Preparation of various reports for Management Information System (MIS), Reports and Notes for Board of Director's Meetings, Presentation Slides, taking & preparing Minutes of Meetings. Preparation of different presentations for Top Management/ Government agencies using computers and Video Projection System. Arrangement of different meeting to be held with Consultants, Sub-Consultants, EPC-Contractor, Non-EPC Contractors, Government Agencies, etc. Assist Project Manager/ Engineers in Costing and Preparation of Budget. Preparation and updating Project Planer and Daily Progress Report. Liaison with camp sites and arrangement of day to day requirement. Preparation and updating of Project Fixed Assets Material Record. (Assets Inventory).
Projects / Special Assignments worked on;
i. Khalifa Costal Refinery (One of the Major Project of Pakistan).
ii. 2010 Flood Rehabilitation Work.
iii. Procurement and Installation of Security items on all stations and terminals.
iv. Weigh Bridge.
v. Design of Day Tank.
(Procurement Officer)
In service procurement, My assignments were Procuring Services for Pipeline, Corporate and Refinery divisions on national / international level. Service activity number is issued to each activity in hand, related to revenue budget, according to its cost center. SR (Service Request) is raised by the user department. Against which Request For Services is generated on the bases BOQ for competitive bidding. Quotations/Bids are received and are opened on due date/time in front of the bid committee which are technically & Commercially Evaluated. After TE, CE and approval note is prepared and send for approval and Service Order is issued to the lowest bidder. When the job is done approved invoice is send for processing. For this Service Receiving Statement is made and sent to finance to issue the cheque against the invoice. All process is done through SAP system.
(HR Coordinator)
In addition to Service Procurement I was looking after HR coordination for PipeLine Division.
Project Coordinator - Admin and Documentation:
As a Project Coordinator I was responsible for Admin and Documentation actives. And was also given assignments in Project Planning and Procurement Section.
In Admin I was look after maintenance of company vehicles/transport expenditures, expatriate movement arrangements including police escort arrangements/coordination, Air tickets, office refreshments, make purchase of office use materials, arranging accommodation/night stay in hotel for Chinese & their venders/suppliers/sub-contractors, arrangements/preparations of meeting, presentation & meeting notes, and also arranged big functions/events like (One Million Man Hours without Lost Time Accident), (China National Day), (Chinese new Year), etc.
In Documentation, I was supervising all documents coming in or going out of the project site. CNCEC (China National Chemical Engineering Group Corp.) was working on Project DHDS (Diesel Hydro Desulphurization) at PARCO Mid Country Refinery Pakistan.
My job other than admin was supervising all the documents, that is Specifications, Drawings, Calculation Sheet, Requisition, Purchase Order, Vendor Drawings/Documents, Information and Sketch Drawings, prepared in China or in Field, Reports (including status/progress/test/inspection etc), User Manuals, Mails & E-Mails, and Revisions of document coming from CNCEC China/Pakistan to owner PARCO and vice versa. Receiving them, checking them, logging them and filing them in sequence and forwarding them to the concerned person.
I also supervised the arrangements & tagging of documents according to the owner tagging sequence which will be useful in future for the owner engineers & consultants to ease their work.
I was also working as public relationship officer for CNCEC and helped Chinese officials in writing English letters and requests.
As market purchase manager my job was to take orders from different sites in region for construction material they require and forwarding their request to the concern staff dealing in market purchase. After purchasing the material, I used to check the quality and quantity of material and issue it to the site.