Manager Procurement
Pakistan Poverty Alleviation Fund
Total years of experience :22 years, 7 Months
• Organized training and capacity building workshops and orientation meetings for procurement staff, procurement committee members and program managers at Partner Organization (PO) level.
• Developed procurement expenses liquidation report for National Program for Poverty Graduation (NPPGP) project of worth 100 million USD.
• Lead in procurement document development to acquire PQP status for UNHCR project.
• Monitoring/review of Procurement plans of Partner Organizations (Pos).
• Post review of procurement processes complied by the Partner Organizations.
• Orientation of Pos according to Procurement guidelines of project.
• Developed procurement reporting formats for partner organizations.
• Lead for Individual Consultants hiring process.
• Managed procurement processes for pre-qualification of contractors, national competitive bidding, and selection process of contractors.
• Preparation of Requests for Proposals/Quotations; preparing bid documents/tenders; coordinating the bid evaluation process; managing the contract timeline to contract completion.
• Coordinate the preparation of the Annual Procurement plans.
• Compiling information for the Bid Evaluation Committee; reviewing the technical and financial bid evaluations; and preparing and/or reviewing final bid evaluation decisions.
• Preparation of contracts and purchase orders for the goods/services and consultancy agreements in compliance with Donor (World Bank) rules and regulations and PPAF policies and procedures.
• Implementation of contract and closeout activities, including preparation of contract briefing materials, required approvals, allowances, funding, procurement, and audit file documentation in compliance.
• Prepared budget/estimates for proposals with grants and program team. Arranged technical information of goods and commodities, specifications and price estimates to be budgeted in new proposals and outlined applicable methods of procurements considering specific donor requirements.
• Preparation of Disbursement of Grants, Micro Credit to POs.
• Monthly management reports which include preparation of Unit wise budget vs actual and variance analyses. Consolidated budget Vs actual and variance analyses. POs Disbursements and recovery schedules.
• Monthly Reconciliation of Credit MIS to FIS.
• Visits to PO for expenditure verification.
• Checking of statement of expenditures & financial claims received from 74 partner Organizations (NRSP, Sungi, SRSP, OAKDF & IR etc) funded by PPAF, working in the different areas of country and disaster areas of Kashmir & NWFP.
• Monitoring that the expenditure is charged by the PO is according to budget line items and also charged to specific funding sources.
• Maintain the record of Capital items provided to PO by PPAF or purchased by PO itself. Checking of their procurement procedure to make sure that PO is following the procurement policies of PPAF.
• Petty Cash Management.
• Bank Reconciliations.
Bank accounts reconciliation.
Preparation of accounting and Financial Reporting for projects as well as consolidated financial statements of the projects.
Monitoring that the expenditure is charged according to budget line items and also charged to specific funding sources.
Preparation of vouchers and recording that data in FIS.
Reporting to Project Donors according to Donors guidelines.
Assist Finance officer in different activities.
Checking & Analyzing the Financial claims which came from Partner NGOs.
Petty Cash Management.
Update record for Monthly office report.
Staff Traveling & other expenses management.
Preparation of cheque vouchers for vendors & staff claims.
Bank accounts reconciliation.
Keeping update record and making payments to out standings.
Leave record of staff.
Recording of Entries in Computerized Accounting Software (MOR) to send HQ Washington.
Checking of Time sheets Assist Finance office in Internal Reviews of financial documents.
Assist Program Manager on progress vis-à-vis planned activities & Outputs.
Perform continuous review & control of programme performance.
Ensure the dissemination of information & its efficient usage within the organization.
Compile & Consolidate all the monthly & quarterly reports of credit/disbursement.
Contribute to the preparation of Programme evaluation report & other credit reports for the Management Council.
Assist Program Manager in drafting strategic planning & budgeting.
Conduct periodic surveys in the Human Development Foundation regions to assess the staff & community satisfaction level.
Database management of program activities (i.e. planned, achievements, variances)
Collection of data from regions and then compile it in to Monthly Progress Report.
Portfolio management and Risk Analysis
Prepared HDF-PPAF Credit Plan for 2003-04
Prepared HDF-PPAF 3 years Plan of Credit.
Preparation of Monthly Progress Report.
Reporting MPR to Higher Management.
Reporting to Pakistan Poverty Alleviation Fund (PPAF) on quarterly basis.
Sector wise Analysis of Credit Disbursement.
Monitoring of Micro Credit in all Regions in Pakistan
Preparation of Contingent bills and other related documents.
Preparation of daily cash and bank vouchers.
Making sure that all supporting documents for payments are approved and
attached with the bills.
Preparation of payroll for more than 250 employees (Computer based).
Distribution of payroll to the gazatted and non-gazatted officials.
Assisting the Finance Director & Accounts Officer in preparation of budgets.
Operating five bank accounts and preparing the bank reconciliation statement
on monthly basis. This also included bank visits.
Keeping the financial data (computerized and manual) accurate and available.
Helping staff in preparation Travel expense reports & reimbursement of bills etc.