PROCUREMENT AND LOGISTICS OFFICER
Maestro Event Orchestration (AL JOUHOUZIA AL TAMMA COMPANY)
Total years of experience :16 years, 7 Months
Responsible for the procurement of goods & services. Responsible for all logistics and transportation, venue bookings, caterers, entertainers, florists, set designers, lighting specialists, celebrity speakers, and so on in compliance with corporate, local and international procedures and regulations. Office Supplies and furniture to consulting services and advertising campaigns; Applying vendor selection & vendor assessment methods to select & evaluate new vendors & sub contractors. Verify and analyze the performance of existing vendors and sub-contractors and maintain the evaluation to make the performance assessment and evaluation report. Re-view of suppliers contracts with regards to the terms and conditions relating to procurement & logistics. Maintaining updated vendor and sub-contractor list. Co-ordination with freight forwarders / shipping lines / transportation companies with regards to all matters on logistics. Co-ordination with custom clearance company to clear the goods without any problems. Co-ordination with Sales & Projects team with regards to all matters on procurement & logistics.
Responsible for the work in progress calculations and reporting related to major contracts. Responsible for controlling costs to reach the lowest level.
Managing and ensuring all deliveries to each required site are completed effectively and all supplies are accounted for. Ensuring all guests are greeted on arrival and provided support throughout their time and coordinating to hotels for their arrangements any necessary bookings and transport as per organized advance bookings. Establishing a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes. Delegating to individuals within the team quotes to obtain, including on the weekly task plan. Ensuring all procurement requests are completed correctly and the duties of collecting quotations is segregated amongst the team to prevent conflict of interest. Oversee the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section. Reporting to director for any concerns regarding procurement processes. Managing the Approved Supplier List. Ensure all suppliers uphold the terms and conditions of the agreement and in need of sourcing or changing current agreements organized procurement committee to facilitate any necessary additions and changes.
Source appropriate suppliers, assess competencies and invite offers, evaluate supplier offers and seek technical evaluation from internal stakeholders.
Highly experienced in managing purchase orders
Exceptional knowledge of purchasing techniques and tools
Familiar with ERP Microsoft dynamics 2009 and other software’s
Ability to managing and maintain good relationships with vendors.
Professional with exceptional attention to detail and ability to priorities work productively towards tight deadlines
Interpersonal and communication skills to build positive working relationships within the team
Communications (verbal / written), Critical and creative thinking, teamwork and team-building.
Purchasing the goods Materials, Spare Parts, Consumables, office supplies, Telecom and tower related Products etc & Services which will be used for the company’s own use.
Ability to handle the more complex or critical purchases, Blanket Purchase Agreements
Follow and maintain a purchasing policy and procedure manual.
Follow the quality management system.
Consider best price, quality, availability, reliability, selection variety & Technical support when choosing suppliers and merchandises.
Communicate with production department, planning engineer & sales department to learn about the materials requirements for the production.
Use many sources to find out about the potential suppliers, Very well experienced in “Evaluating Suppliers” as per quality management system.
Arrange the logistic for all transporting the materials as per terms and condition.
Communicate with Transport companies, Courier companies, Hotels, Travel agents for the best rates.
Responsible for Local Buying, Searching for International Suppliers, Mostly for Spare Parts Division. As per the Tender Requirements for the Government Sector. Supervising the team and assigning the tasks to get completed as per the given time frame.
Prepare request for quotation.
Prepare the purchase order or service order
Monitor and maintain purchase order tracking logs.
Placing Purchase orders to Suppliers selected for supply of Goods.
To obtain quotations and negotiate for the best price and prompt delivery.
Working on pending orders and purchase orders
Monitor and address supplier delivery performance.
Focus on working on ERP (Microsoft Dynamics 2009) for tracking purchasing requests. Pending purchase requests and purchase orders.
Ensure all invoices are processed timely and according the company procedures.
Prepare the rate comparison.
Preparing the daily reports of purchase requests
Preparing the reference lists of the purchase order
Identifying/selecting supplier’s for procuring goods.
Receiving and evaluating Quotations from Suppliers based on Price and technical criteria’s.
Coordinating for delivery of goods by supplier, quality inspection and warehousing.
Initiate e-mail request for quote packages (RFQ) for competitive bid.
Communicate with vendors regarding pricing and products.
Receiving and approving invoice received from suppliers and onward submission to accounting department for payment.
Setting up the weekly, monthly, quarterly procurement plan
Developing reports on procurement and usage of material for management.
Assisting in reviewing purchase orders to ensure that purchasing procedures are being followed
Prepare request for quotation.
Prepare the purchase order or service order
Monitor and maintain purchase order tracking logs.
Placing Purchase orders to Suppliers selected for supply of Goods.
To obtain quotations and negotiate for the best price and prompt delivery.
Working on pending orders and purchase orders and get completed.
Monitor and address supplier delivery performance.
Focus on working on ERP (Microsoft Dynamics 2009) for tracking purchasing requests. Pending purchase requests and purchase orders.
Ensure all invoices are processed timely and according the company procedures. Prepare the rate comparison.
Preparing the daily reports of purchase requests
Preparing the reference lists of the purchase order
Identifying/selecting supplier’s for procuring goods.
Receiving and evaluating Quotations from Suppliers based on Price and technical criteria’s.
Coordinating for delivery of goods by supplier, quality inspection and warehousing.
Initiate e-mail request for quote packages (RFQ) for competitive bid.
Communicate with vendors regarding pricing and products.
Receiving and approving invoice received from suppliers and onward submission to accounting department for payment.
Setting up the weekly, monthly, quarterly procurement plan
Developing reports on procurement and usage of material for management.
Assisting in reviewing purchase orders to ensure that purchasing procedures are being followed
I WAS A SCIENCE STUDENT
