Senior Facilities Administrator/Executive
Idama Facilities Management Solutions
Total years of experience :8 years, 1 Months
Senior Facilities Administrator/Executive
• Manage the CAFMS (MAXIMO), including receiving work request, Creating, assigning work orders, entering system data, and providing the overall system administration in MAXIMO.
• Sales of AMC, Consultation and other services.
• Direct point of contact to the client in regards to any request.
• Prepare for documents for Internal and external audits.
• Creating and closing Service Request, CM, RM and PM.
• Scheduling, dispatching and following all PPM activities.
• Assist the Facilities Manager in all aspects of project implementation as needed.
• Support the Facilities Manager with external contracts as needed.
• Manage the Security access-control database in conjunction with the Security Contractor.
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
• Coordinate all Facilities activities, work direction, and support systems.
• Supervise and train facility employees and contractors as needed.
• Set up, maintain, and organize department's central files, information, filing, and messages.
• Prepare and maintain RFP’s, bid information, and other contract documents.
• Prepare internal bill-backs and documents for events supported by the Facilities organization.
• Take the lead in variable works as per the client requirements, carry the site survey, coordinate with the in-house/vendor team for proposals and execute the work as per the client’s project time line.
• Liaising with the SSM and OEM service provider for any malfunction or modifications in the SSM system as per the required site standards and regulation.
• Liaise with the different authorities like DCCA, DCD etc., for the work inspections and any certifications required for client.
• Inspecting the fit out works in the site to ensure the HSE protocols and maintained and warn contractors if violated.
• Taking over Projects on behalf of landlord from the main contractor/consultant, submitting snag reports and execution of same with contractors during DLP period.
• Property Management and Community Management.
AREAS OF WORK EXPERTISE
• Commercials and Contracts.
• Planning and Scheduling.
• Estimation and Proposals.
• Health, Safety & Environment Regulations.
• Fire and Safety.
• Managing Work with CAFMS (MAXIMO)
• MS Office.
• Finance.
PROJECT AREA DETAILS
• Dubai Knowledge Park: Education clusters consisting of Universities, Training Centres, Exam Centres, Data Centres, Conference Centres, Food Court & Retail.
• Dubai Media City: Media Clusters Consisting of Studios, TV & Radio Stations.
• Dubai Internet City: Software Firms, IT development Entities, Food Courts & Retail.
• Dubai Studio City & Dubai Production City: Commercial Studios, Work Shops, Joineries and Production Facilities.
DYNATRON SYSTEMS
(November 2009 - 2011), Dubai
Administrator
• Responsible for liaison with client for coordinating, monitoring, organizing, planning staffing analyzing all efforts to assure that services and combination of duties are coordinated at all times. Reporting directly to the Sales and Service Manager.
• Coordinate with various staffs for operations support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
• Provide administrative/secretarial support for other colleague such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
• Schedule and coordinate meetings, interviews, appointments and other similar activities for senior staff.
• Established and maintains electronic records management system for all incoming and outgoing correspondence.
• Responsible to provide weekly report about the traffic flow percentage comparison to the management.
MAHE MANIPAL – Dubai Campus Master of Business Administration, 2009-2011 Score: First Class
ST. ALOYSIUS COLLEGE – Mangalore, India Bachelor of Business Management, 2005-2008 Score: Second Class