Shumaila Naz

• Formulated succession plan and evaluated management requirements for next 5 years.
Performed organization designing and restructuring exercises to ensure aligning departments with their functional mandates and future business strategy.
• Counseled staff and coached managers in performance management, talent planning, organizational design, employment laws and professional development activities.
• Managed successfully orientations and onboarding exercise for all new hires.
Directed staff and managers on HR related policies, practices, and initiatives.
• Effectively organized in updating all organizational charts for presentation.
• Handling visa process, timeframes and cancellation of employees. Prepare the paperwork necessary to apply for a visa for associates and ensuring that information is gathered, processed and filed in an efficient and accurate manner. Assists with coordinating new hire ticket booking and arrival planning, and on-boarding process.
• Assists where necessary with PeopleSoft data maintenance and tracking.
• Frequent updates of the recruitment notice board with relevant information, including management and non-management vacancies.
• Ensures timely acknowledgement & feedback to candidate applications.
• Prepares employment contracts according to labour law & internal standards and salary scale.
• Communicates any concerns related to adherence to new hire policies, procedures and standards.
• Maintains database and filing system of turndown candidates and periodically identifies trends.
• Ensures all internal promotions & transfers adhere to Company's eligibility standards & policies.
• Hiring Interns and training them
• General administration duties, Arranging Cars for New Hires, Contact Numbers, Car Renewal, Car Insurance, Arranging Office Events, etc
• Attending investigatory meetings and provides an administration support by taking minutes.
• Assists with any process administration and the collation of data for relevant reports.
• Meeting Developers and registering company to get more listings with developers.
• Assist in monitoring birthdays of the month and anniversaries
• Maintaining office supplies for all departments.

• Project Coordination with UNHCR, Community groups, and managing the project schedule, trainings and quality of work.
• Baseline profiling for the project in Peshawar and Nowshera.
• Monitoring the skill enhancement training in 25 centers in selected areas.
• Managing project team and weekly schedule of the team.
• Making monthly progress reports regarding the trainings, Project Completion Reports
• Database entries of the beneficiaries, maintaining record of the beneficiaries in software, updating it.
• work collaboratively with Admin department, Effectively participating in finance management including project payments and invoicing; project receivables and billings.
• management of Human Resources, hiring project staff and trainers.
• Issuing AHAN registration cards to beneficiaries
• Making Brochure of the Projects and assisting production department for Catalogue preparation.
• Arrangements for the Exhibition.

Job Description includes:
Core Responsibilities:
• Preparing monthly payroll for RMI, RMC, RMISON and consultants
• Preparing Stipends sheets.
• Making payroll of External Consultants and visiting faculty
• Making overtime sheet.
• Payroll Analysis Sheet, Overtime Analysis Sheet
Other Responsibilities:
• Preparation for Annual Increments
• Making Confirmation Sheet for all departments.
• Final Settlement sheets of employees
• Updating data in software (SHMA HR Software)
• Preparing reports for promotion cases and forwarding to Higher Management.
• Maintaining record in files.
• Other tasks assigned by HR Management.

Assisting Supervisor