EXECUTIVE SECRETARY
ISAM KHAIRY KABBANI GROUP
مجموع سنوات الخبرة :17 years, 0 أشهر
Key Responsibilities.
1. Assisting Regional Manager and General Manager in day to day administrative task.
2. Process email and letters on behalf of RM.
3. Travel and hotels arrangements for managers and staff as and when required.
4. Arranging meeting, training sessions.
5. Working in ERP (MICROSOFT DYNAMIC) for the preparation of invoices.
6. Prepared sales/revenue reports as well as budget for monthly activities.
7. Prepare yearly financial budget for BMC-Saudia.
8. Prepare contract and BoQ documents and maintain hard & soft copy record of all contract related documents.
Key Functions:
• Assisting the Project Director in overall administration of project related tasks.
• Assigned as a single point of contact for entire project related details and reports to both engineers under the project and the company higher management.
• Prepared and organized paperwork like letters, e-mails and other materials as needed for meetings, conferences.
• Set up organizational filing system and handled the flow of internal as well as external letters, e-mails etc.
• Daily administration and preparation of reports to Main Contractor and to HUTA Foundation Head Office.
• Preparation and submission of documents, shop drawings as well as test reports and tracking them until it’s approval by consultant.
• Preparation and distribution of minutes of meeting.
• Established the administrative work procedures for tracking staff’s daily tasks.
• Managed the office equipments and spaces.
Key Functions:
• Administering and managing of the branch office.
• Assigned and regulated clerical/secretarial functions - Delegated work responsibilities among the office personnel.
• Designed filing systems and arranged the procedures for maintaining records - Maintained the office budget and secured the personnel files.
• Presented financial and work status to the senior management
• Evaluated the employee appraisals and annual performance review
• Trained the newcomers regarding office procedures and policies - Managed/conducted the professional training programs for the organization’s employees.
Key Functions:
• Leading a team of Administration executives.
• Interacted with organizational staff, executives, clients, vendors and visitors on a daily basis.
• Organized the scheduling of meetings, conferences, and events; distributed minutes for them.
• Maintained the office database - retrieved and organized information for individual employees and clients.
• Sorted and distributed incoming communication data, including faxes, letters and emails.
• Established and implemented administrative policies and procedures for the office.
• Filed and recorded corporate documentation, electronic files, inventories and reports.