Project Controls & Contracts Manager
Yusuf Bin Ahmed Kanoo Group Of Companies - Saudi Arabia
Total years of experience :13 years, 10 Months
• Trains and supervises other contract and planning professionals.
• Develops a set of standard contracts for the company - Subcontracting, Rented Manpower & Equipment, Equipment Purchase, (international & Local), Engineering Services
• Overseeing & resolving legal disputes through Negotiation & other Alternate Dispute Resolution Methods
• Managing various types of Contracts - Design & Build Fixed Price Contract, Cost Plus Contracts, Time and Material Contracts, Unit Price Contract
• Analyzes all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
• Ensures that contracts are executed in accordance with corporate guidelines.
• Conducts research prior to writing contracts.
• Audits existing contracts and oversees contract modifications.
• Analyzes a contract’s risk to the business.
• Monitors the performance of each signed contract.
• Ensures that business goals are accomplished by contract implementation.
• Maintains a computer database as record keeping for the company’s contract management system.
• Conducts analysis of new laws, regulations and contract trends to determine potential impact on the business.
• Coordinates with the finance department to ensure correct billing and collection of contractual revenues.
• Ensures that contracts are in line with corporate goals and objectives.
• Leads complex contract negotiations and manages all changes in and addendums to existing contracts.
• Managing contracts and services in accordance with company policies
• Preparing and negotiating the terms and conditions of contracts
• Meeting with customers to discuss business and legal matters
• Approving all contract and contract management materials
• Ensuring all contract documentation is up to date
• Ensuring contract compliance with the company’s policies and procedures
• Informing internal and external stakeholders of the status of contracts
• Investigating and addressing contract issues
• Monitor, analyse, and forecast cost elements including changes facilitating the cost and schedule agenda for weekly team meeting.
• Preparing detailed, resource & cost loaded baseline schedule on Primavera P6, including development, tracking, updating and maintenance.
• Develop Daily, Weekly and Monthly Reports including Project Dashboard and S-Curve
• Update budgets, expenditures, forecasts, activity data, logic, resource, and progress information; review durations and logic sequence.
• Maintain responsibility for cash flow predictions totaling approximately SAR125 million per year.
• Responsible for On time Invoicing and Payment Collection
• Manage cost and schedule for projects, prepare budgets and cost reports for projects, and implement cost control procedures processes, and systems.
• Performed critical path analysis identifying early problems allowing teams to correct shortfalls.
• Review all construction cost reports and forecasts looking for early warning signs of potential risk and develop effective plans to overcome/mitigate the risk.
• Monitor and report regularly on project schedules, Cost to Complete (CTC), margins and profitability.
• Preparation of Project Budget; Calculation of detailed man-hours, machine hours.
• Delay analysis and drafting contractual claims of EOT, Remeasurement, Revision and Addition
Project Management
Develops, coordinates and manages the scope of work and contract for subcontractors
Communicates with other departments (Engineering, Sales, Purchasing, Accounting, Warehouse, etc.) to successfully manage a project.
Establish project objectives, policies, procedures, and performance standards within boundaries of company policy and contract specifications.
Create a detailed project schedule in P6 which identifies and sequence the activities needed for successful impletion of projects
Determine the resources required for completion of the projects
Study and review the subcontracting packages and issuance of contracts
Monitor procurement staff and cycle to ensure the timely deliverables
Develop project budget based on the estimate/proposal including the budget breakdown by task and appropriate tracking units; develop cost codes for tasks/units.
Monitor and approve all budgeted project expenditures
Manage Profit & Loss in assigned projects and monthly financial review meetings.
Generate client invoicing and collection on time
Managing Project documentation
Represent the company in project meetings and attend strategy meetings
Manage and monitor the manpower to implementing the required works and to ensure the give assignments are done
On-site project observations and reviews; duties required to fulfil contractual obligations for construction phase services
Monitor the project progress and make adjustments as necessary to ensure the successful completion of projects
Generate weekly & monthly project progress report
Ensure the project deliverables are on time, within budget and at the required level of quality
Responsible for final account assessment and closing out contract
Handing over the site with satisfaction of End User
Project Planning & Scheduling
Develop project baseline, recovery and revise schedule through Primavera P6 Professional
Prepare project work breakdown structure
Weekly tracking of project time and cost
Develop project manpower histogram, progress S-Curves and dashboards
Manage resources and monitor equipment availability
Develop two weeks and one month look ahead plan
Monitor project thresholds and record for the contract extension
Develop QURR (Quantity Unit Rate Report) to generate earned man-hours percentage completion and submit to client on weekly basis
Creation of project dashboards.
Prepare and monitor project issue log, resource assignment matrix, resource commitment matrix, communication matrix, risk management matrix, change control log, stoplight report etc.
Project Cost Controlling
Responsible to control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are captured and properly recorded.
Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc
Perform and manage project activity scheduling and monitoring
Perform technical and commercial review of subcontractor’s quotations for the preparation of Service agreements
Ensure effective project implementation and utilize productive reports from the creation of WBS with the use of project management system to monitor the status of all purchases, invoicing and delivery up to the closure of the project
Coordinate and work with the project management team to resolve project issues to ensure the delivery/completion of the project work.
Attend project meetings and discussions with the PMT and external clients
Perform project costing related reporting to the team and management’s review on a monthly basis to ensure that expenditures are kept within the project budget.
Provide cost control and planning advice to the internal PMT team as and when required.
Define the scope of the project in collaboration of senior management
Create a detailed work plan which identifies and sequence the activities needed for successful impletion of projects
Determine the resources required for completion of the projects
Handle the tasks of preparing work breakdown structure, developing project schedules using Primavera P6 and s-curves to meet project deadlines
Monitor the project progress and make adjustments as necessary to ensure the successful completion of projects
Generate daily, weekly and monthly progress reports: manpower, materials, tasks and pending works
Manage and monitor the manpower to implementing the required works and to ensure the give assignments are done
Responsible for identity, assess, mitigate and monitor all kinds of risks (financial, operational, compliance and strategic)
Monitor procurement staff and cycle to ensure the timely deliverables
Prepare and verify the price comparative statements, negotiate delivery, commercial and contractual terms and conditions with suppliers in order to select most economical and acceptable supplier
Preparing bill of quantities for cost variation
Conduct delay analysis and negotiate with client for any change orders
Responsible for developing the cost control report for individual project and updating it
Monitor and control actual vs estimated/ planned cost of the project
Assure the project is within cost and does not exceed the budget & scope
Study and review the subcontracting packages
Prepare and issue the sub contract agreement
Measure, monitor and control all subcontract costs against agreed budgets, and that cost information is accurately recorded and regularly presented to the management
Conduct and attends all meeting with contractor and client for design construction coordination to discuss on-going issues related to project quality, cost and time control.
Execute the projects according to the project plan taking in to consideration the key milestones
Coordinating between estimation, design and technical departments to make sure that all the selected materials are suitable for the prepared design and comply with project requirement
Responsible for developing the cost control report for individual project and updating it
Monitor and approve all budgeted project expenditures
Responsible for client invoicing and collection on time
Evaluate the outcomes of the project as established during planning phase
Responsible for final account assessment and closing out contract
Responsible for quantity take-off prior to pricing
Conducting delay analysis and handling contractual correspondence with the client
Managing the contract documents & collection of all relevant data from projects
Accountable for assessment, negotiation & agreement of variations with client
Developing price proposals for long & short term project
Managing the contract documents & prepare contract risk analysis for each projects
Responsible for identity, assess, mitigate and monitor all kinds of risks (financial, operational, compliance and strategic).
Actively involved in finalization of quantities based on construction drawings since all quantities in BOQ are subjected to re-measurement
Keeping a close track on cost variations, analyzing reasons for variance and informing client about the same
Accountable for assessment, negotiation & agreement of variations with client and subcontractors
Maintain variation/change log managing variations to contract
Checking & approving progress report of contractor and certifying of contractor’s monthly RA bills
Conducting delay analysis and handling contractual correspondence with the client
Carryout monthly reconciliation of materials in coordination with the concerned staff
Prepare invoicing and other necessary supporting documents for billing to the Owner/Client
Responsible for preparing monthly Cost to complete reports for multiple projects
Perform budgetary cost control in each phase of the projects
Measure, monitor and control all subcontract costs against agreed budgets, and that cost information is accurately recorded and regularly presented to the management
Responsible for final account assessment and closing out contract
Responsible for preparation of BOQ for the project.
Skilled in preparing Pre-Tender estimate cost for long and short term project for all M&E packages.
Responsible for Quantity take-off prior to pricing and submission of Tender/Bid for MEP works.
Preparation & submission of pre-qualification report for selection of contractors for all M&E packages to client.
Conducting pre-bid meeting.
Conducting tender interviews
Preparing change orders and variation effected due to change of specification.
Cost control during the construction stage by monitoring the drawings issued against the tender drawings, any changes required during the cause of the project, any site instruction having effect on cost
Compiling the techno-commercial proposal as per client's requirement and presenting to the management for approval.
Finalization of quantities based on the construction drawings since all the quantities in the BOQ for all packages are subject to re-measurement
Monthly Financial Reporting to client on the project.
Do weekly site inspections and evaluate the construction progress.
Checking and approving progress report of contractor.
Checking and certifying of contractor’s monthly RA bills.
Final Account assessment.
Involved in finalization of requirements & specifications with collaborators / promoters as well as project scheduling including material & manpower planning
Utilized & maintained the project schedules, drawings, specifications & daily tasks
Assigned & monitored task to the site staff and reported the progress of work to PM
Ensured smooth operations of projects and tracked & controlled material labor output with proper utilization of site resources effectively as per safety & quality standards
Coordinated with the activities of work crews & sub-contractors
Engaged in execution of Fire Fighting System (Hydrant, Spray, MVW, HVW, Inergen & Foam System)
Developed Manpower Deployment Plan and handled welding inspection & quality assurance for Firefighting System
Lead all fabrication & erection activities including providing inputs for erection & coordination and site management
Assisted the workers with technical problems at fire sites and executed all the other particular duties in fire & safety
Vocational Training on Thermal Power Plant Technology from Durgapur Projects Ltd. Certification Training on PRO-E from Central Tool Room Technology. Vocational Training on Workshop Technology from MSME Tool Room.
