executive secretary
PACE
Total years of experience :23 years, 8 Months
Performed all Administrative duties including preparing Purchase Orders and follow-up.
Log all outgoing and incoming correspondence.
Attending telephone calls.
Processing the shipments to countries Worldwide.
Receive and secure documents, outgoing & incoming letters.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing; inform the Manager when equipment is not working properly and call for maintenance as directed.
Monitor the operating status of office equipment’s and inform the designated staff when equipment is not working and call for maintenance as directed.
Keep supplies requests for approval and keep them stored safely. Ensure the proper use and disbursement of supplies.
Maintaining hard copy and electronic filing, posting the delivery orders (POD’s).
Fax transmission, scanning documents, managing emails, other duties as assigned by the Management.
Responsible for handling all Secretarial duties for the Management including typing memos, letters, reports and relevant correspondence.
Performed all Administrative duties including preparing Purchase Orders and follow-up.
Log all outgoing and incoming correspondence.
Arrange and coordinate meetings and conferences.
Prepare Minutes of Meeting and distribute meeting agendas and minutes.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing; inform the Manager when equipment is not working properly and call for maintenance as directed.
Monitor the operating status of office equipment’s and inform the designated staff when equipment is not working and call for maintenance as directed.
Keep supplies requests for approval and keep them stored safely. Ensure the proper use and disbursement of supplies.
Maintaining hard copy and electronic filing.
Sort, check and distribute incoming and outgoing mail and faxes.
Keep all important documents stored safely and all information confidential to authorized persons.
Sorting out all the postal mails and prioritizing them accordingly.
Logging inward and outward register.
Answering and routing telephone calls.
Coordinate meetings and conferences.
Fax transmission, scanning documents, managing emails, other duties as assigned by the Management.
Arranging registration.
Supervised all secretarial and clerical duties including typing Quotations, Invoices.
Meet and Greet Clients. Receiving visitors and serve visitors by welcoming and directing them appropriately. Notify company personnel of visitor arrival.
Distributing incoming faxes and personal mail to staff in other departments.
Control and prepare divisional stationeries and making requisition when necessary.
Maintain databases by entering data into the computer.
Signing for courier services like DHL /FedEx /Aramex /UPS /Airborne packages.
Sorting out all the postal mails and prioritizing them accordingly.
Responsible for all administrative and secretarial duties including typing letters, memos, reports, minutes of meeting, circulars and distributing copies of all incoming and outgoing correspondence.
Maintained electronic and paper filing system and associated logs for letters.
Sort, check and distribute incoming and outgoing mail and faxes.
Performed all Administrative duties including preparing Purchase Orders and follow-up.
Log all outgoing and incoming correspondence.
Arrange and coordinate meetings and conferences.
Supervised all secretarial and clerical duties including typing Quotations, Invoices.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing; inform the Manager when equipment is not working properly and call for maintenance as directed.
Responsible for all correspondence back-up, scanning, sorting, checking incoming and outgoing correspondence.
Maintaining electronic and paper filing system and associated logs for letters, check-lists, submittals and cash payment vouchers.
File all outgoing and incoming correspondence according to the approved filing system.
Attending telephone calls, coordinating meetings and fixing appointments for the Construction Manager with the Client.
Perform all work in accordance with the Contract Administration Procedures manual.
Maintained databases by entering data into the computer.
Fax transmission, scanning documents, managing emails, other duties as assigned by the Management.
courses: Certificate program in computer concepts & crash course in the Secretarial field in the Institute for Education & Training.