Event Manager
CPI Media Group
Total years of experience :16 years, 11 Months
As Event Manager I am tasked with managing major events from Business Conferences, Gala Dinners or Award Ceremonies for up to 1000 attendees. Execution of these events would include securing venues, managing corporate branding, and organizing site logistics, managing catering and audio visual companies.
Duties include:
• Source and secure bookings for appropriate venues;
• Create forecasts keeping costs within budget;
• Coordinate venue management, caterers, stand designers, contractors and equipment hire;
• Liaise with clients to ascertain their precise event requirements;
• Produce detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
• Coordinate staffing requirements and staff briefings;
• Execute brand guidelines;
• Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
In this role I was responsible for achieving monthly targets, sourcing new clients, maintaining ongoing relationships with the existing clients while representing the corporate brand.
Duties included:
• Source new clients/partnerships
• Maintain reporting systems
• Client management
• Telesales and cold calling
• Budget management
• Event planning
In this role I expanded my administration knowledge with the frequent use of Microsoft PowerPoint, Excel, Office and Word and strengthened my communication skills by regulary managing event confirmation calls, sponsorship liaison and VIP coordination.
Duties included:
• Market Research
• Source new clients/partnerships
• Maintain Databases
• Event planning
• Logistics
• Assist all Editors in any required administrative work
• Manage confirmation calls
• Guest co-ordination
As the personal assistant I arranged the manager’s schedules, screened customer phone calls and emails, maintained the client data base, general office filing, regular stocktake and the ordering of products and office stationary.
Duties included:
• Report Directly to the Regional Manager
• Coordinated diary
• Answer any emails on behalf of the Regional Manager
• Assistance During Events
• Stock Inventory
• Maintain Database
• Liaise with Clients
• General Office Duties
My opening position at the Ibis was an F&B attendant achieving the position of Food and Beverage Manger in less than 2yrs. During my time as the F&B Manager I gained valuable managerial skills including the training and hiring of staff, staff scheduling, team building and general day to day activities. Additionally during this time I worked on several projects including developing HR training programs for my department and the refurbishment of the restaurant.
Duties included:
• Oversee day to day operations for restaurant, bar and conference
• Manage restaurant refurbishment
• Staff hiring, training and supporting
• Food and Beverage Marketing
• Manpower management
• Financial management and reporting
• Menu engineering
• Procurement
• Forecasting
• Revenue Management
National certificate Travel level four National certificate tourism and Travel Core Skills level three Amadeus IATA National certificate Computing level three
NCEA Level Two Subjects studied: Tourism, Drama, Health, English, Classics, ICT.