Project Coordinator Civil Engineer
Sayed Electrical Equipment Trading LLC
مجموع سنوات الخبرة :10 years, 5 أشهر
Maintain and organize all project documents including drawings, specifications, reports, and correspondence.
Ensure that all documentation is stored securely and confidentially and is easily accessible to team members.
Create and maintain a document control system that tracks all revisions and updates to project documentation.
Coordinate with project teams to ensure all documentation is accurate, complete, and up-to-date.
Develop and maintain document control procedures and policies.
Ensure that all documentation complies with relevant regulations and standards.
Provide training and support to team members on document control procedures and software.
Manage the distribution of project documents to internal and external stakeholders.
Track and report on document control metrics, such as document turnaround time and error rates.
Collaborate with other departments, such as quality assurance and compliance, to ensure document control best practices are followed.
Control all Aspects of Project Documentation on Multiple Simultaneous Projects, Utilizing Various Control Method / System. Prepare, Operate and Update Documentations in Line with the Company’s Document Management System and Ensure Proper Document Control Support is given to each project.
Maintains Payroll Information by Collecting, Calculation and Entering data. Updates Payroll records by Entering Changes in Exemptions, Insurance Coverage, Savings, Deductions and Job Title and Department / Division Transfers. Resolves Payroll Discrepancies by Collection Information.
Helping to Prepare Payments by Verifying Documentation and Requesting Disbursements. Guides Accounting Clerical Staff by Coordinating Activities and Answering Questions. Contributes to team Effect by accomplishing related results as needed. Prepare Forms and Manuals for Accounting and Book Keeping Personnel, and Directs their work Activities.
Maintain Electronic and Hard Copy Filing system, Open, Sort and Distributes Incoming Correspondence. Maintain Office Supplies for Department. Prepare and Modify Documents Including Correspondence, Reports, Draft, and Memos & Emails. Provide General Administrative and Clerical Support Including Mailing, Scanning, Faxing and Copying to Management.
Attend to a Variety of Office Administrative Details such as Ordering Supplies, arranging for Equipment Repair, Transmitting Information, and Keeping Reference Materials up to date, Organize and Maintain office and Specialized Files in Accordance with the City’s records Management Program. Prepare statically reports, Manage Spread Sheets and Coordinates Office Management Activities.
Work from Rough Sketches and Specifications Created by Engineers at Site. Calculate Dimensions and Allowances with Accurate. Complete date and Specification sheets. Helping to Senior Draftsman
Monitoring the daily progress of projects and updates ongoing reporting to senior / project managers
Prepare site activities daily report for client, consultant & maintains the progress tracking log &
Issues relevant quality records/documents to the concerned parties
Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications. Maintain confidentiality around sensitive documentation
Ensures that project documentation, such as approved drawings, submittals, incoming and outgoing registers, is maintained. Performs all other related assigned duties
Follow ups for Material submittals from Suppliers / Subcontractors, preparing for official submission, Compliance Consultant’s comments and follow ups until final approval.
Responsible for project handing over process and project completion documentation.
Handling confidential information in line with the firm’s data security protocol, dealing with subcontractors regarding their quotations, prequalification, payment and settlements..
Performs the Document Control Function within the validate Master Control system and Responsible for coordinating documents change order (DCO), facilities review, approval and retention of risk management documents.
Responsible for the accurate interfacing of all payroll journals to the general ledger application by calculating and recording sickness payment and processing time sheets, calculating payroll from time sheet and general payroll administration. Ensuring all payment & temporary staff are paid on time.
Assisting in developing and implementing the company’s communication strategies. Made travel arrangement as directed. Making sure that company employee follow documented procedures and standards.
Update the previous and remaining quantity to Site Engineers. Updating the fine, advance amount, retention, preparing balance sheet and forward to accounts to check every contractor's ledger.
Responsible for providing secretarial and administrative support to all part of the business
❖ DUBAI: 2YRS 'TRIPLANET TECHNICAL WORKS LLC / GLOBAL CONTRACTING LLC (2012 JULY TO 2014 JULY) '.
❖ INDIA: 6YRS 'FINE DOT' (2006 JUNE TO 2012 JUNE)
Completed my three years bachelor degree with 57%. Good knowledge of computer applications.