Administrative Assistant
Al-Jehat Co. Ltd
Total years of experience :19 years, 0 Months
Prepare miscellaneous correspondence, e-mails and organized as well.
Maintain the daily attendance time records and generate the weekly and monthly timesheets for the (SMP and KBR) employees under L&CSD and H&WPD.
Processing the entire (Saudi Aramco and Sinopec Secondee, YASREF Regular, KBR and SMP) employees’ leave request as per Vacation Plan per yearly.
Preparing the weekly and Monthly reports/highlights for entire the Division.
Maintain the Manpower roster for the employee and vehicle list entire the whole division.
Maintain the Conference Hall for the Project Team with Contractor.
Maintaining the confident records or files as per the company procedure.
Receiving telephone calls and assists with the required communication information.
Generate the Travel Order and Travel expenses for the Saudi Aramco Secondee and YASREF Regular employees through the YASREF SAP Portal. Communicate with the Travel Agent to the arrangement for the Air Ticket for the Project Manager and Sr. Project Engineers and others.
Generate the all kind of expenses of Saudi Aramco and YASREF Regular employees at the SAP under Payment Authorization Roll.
Handling all kind of administrative support tasks including incoming and outgoing documents.
As attached the professional resume
This is oil and petro-chemical Company and along with Community services
which are Housing, Maintenance, and landscaping services for the regular
employees of the company. I was In-Charged of the Warehouse and my
responsible for;
Responsible in receiving & checking of company materials deliveries,
duties to check the quantity & quality of items received, as per Purchase
Order description and specification required.
Execute urgent purchase requisitions of materials and equipment in
cases of emergency and rather than regular required materials.
Initiate purchase orders as per the approved purchase requisitions.
Prepare Documents and Report such as;
Quotation Request, Purchase Order, Delivery Note, Gate Pass &
Transmittal Form.
Run timely checks on the itinerary and ETA (Estimated Time of Arrival)
of ordered goods through the SAP system and follow up with the
Vendors.
Preparation of contracts with suppliers.
Processing of RFQs and the analysis of the submitted quotes thereafter.
Coordinating daily vendor inquires and organizing and standardizing all
received bids by vendors and ensure that the bid information is not
disclosed until the scheduled date.
Support in coordinating and preparing all written documentation and
exchange of data with the vendor to ensure it complies with the
Purchasing and Contracting Policies and Procedures.
Material Receiving Report Issuance Form (Consumables & Yard
Materials)
Maintain record of invoices and goods ordered/received (GR).
Weekly Procurement Delivery Report
Daily & Monthly Report of Consumable Materials Status
Weekly Report of Store Materials Status
Daily Monitoring of Consumables & Structural Materials
Encode materials received & issued.
In charge in coordinating & monitoring materials required.
Prepare, maintain, and review purchasing files, reports and price lists.
Maintain the materials as per the tracking list and as required of
materials by field supervisor.
Preparing the tracking list for fast moving materials and re-prepare the
Purchase Requisitions.
Perform other job-related duties as Material Expeditor assigned by the
Proponent
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Prepare and maintain the monthly and yearly Stock Inventory reports to
obtain the proponent approval.
I was handling as Administration Assistant in additional my regular duties and I
am responsible for:
Prepare miscellaneous correspondence and e-mails.
Preparing the daily, weekly highlight and Monthly reports of the units,
include the safety reports (Consolidating).
Preparing the Monthly Service Sheet of Gardening, Sanitation & Pest
control units and approval from Contractor Representative and Company
Representative and filed.
Preparing the Monthly Proponent Feeler’s report and Feedback report.
Preparing the Monthly Appraisal report and Feedback report of the units
obtain the approval Contractor Representative and Company Proponent
and furnished to Coordinator or Company Manager’s Secretary.
Preparing the Monthly MIS (Management Information Systems) of unit-
RGS&PCU
Creating and Renewing Employee’s ID request list and Visitor Gate
Pass through the SAP Portal of all RGS&PCU unit employees
Creating Material Security Gate Passes throughout SAP Portal and
Approved by Section Head and Superintendent
Handling Network with Computer Hardware supporting if required
employer.
Preparing the all employee’s Salary cards and distributing monthly
salary of the all units head employees.
Handling all kind of administrative support tasks.
My main achievements in this job include:
I was organized well arrangement of the materials & tools and control &
consumable the materials to save the cost control to my employer.
In addition that pre-order the materials and keep the stock avoid the any
complain as much as possible.
Completed the entire process of logistics and materials management
courses: and 2000 National College,
courses: and 2000 National College,