Project Coordinator
DAR BETA - IT
Total years of experience :12 years, 4 Months
• Project related tasks
• All Admin related activities
• All Secretarial Related Activities
I am working here now as temprory basis and immedityly available for WORK, Iqama is transferable and valid till Moharram 1437
1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
2) Open, sort, and distribute incoming correspondence, including faxes and email.
3) File and retrieve corporate documents, records, and reports.
4) Greet visitors and determine whether they should be given access to specific individuals.
5) Prepare responses to correspondence containing routine inquiries.
6) Perform general office duties such as ordering supplies, maintaining records
7) Prepare agendas and make arrangements for committee, board, and other meetings.
8) Make travel arrangements for executives.
9) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
10) Compile, transcribe, and distribute minutes of meetings.
11) Attend meetings in order to record minutes.
12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
14) Manage and maintain executives' schedules.
15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
16) Set up and oversee administrative policies and procedures for offices and/or organizations.
17) Supervise and train other clerical staff.
18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
19) Interpret administrative and operating policies and procedures for employees.
1. Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
2. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
3. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
4. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
5. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
6. Provides information by answering questions and requests.
7. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
8. Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
9. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
10. Contributes to team effort by accomplishing related results as needed
• Performing Administrative Activities
• Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Performing Administrative Activities
• Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time.
• Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Performing all administrative tasks such as maintaining information files and processing paperwork.
• Performing Administrative Activities for the entire dept.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
HR-SUB-MODULES & E-Modules Organizational Structure Personnel Structure Personnel Administration Human Resource Administration Time Management Recruitment Payroll Recurring Payments Additional Payments Loans Training & Events T&M-Travel Management ESS -Employee Self Service MSS -Managers Desk E-RECRUITMENT ECM-Enterprise Comp. Management LSO -Learning Solution CATS-Cross App. Time Sheet
ACADEMIC QUALIFICATION: •BACHLOR OF Administration, Three Years Graduate Degree in Bussiness Administration from Shilong-Meghalaya, India.
Mep-CAD, Mechanical, electrical and plumbing drafting
Professional Exellennce Training Program: National Company of Business Souutions-NCBS-KSA Professional Exellennce Training Program has been held at Riyadh-KSA during 6&7 January-2013m, which has beebn participated sucessfully and completed. Institue: Saudi Human Resource Development
• Office Management & Effective Administration Skills At STRATEGIA – K.S.A
Mobily Values Program This Certification Coursess has been held during the month August 2008 & December 2009, has has successfully beibg completed.
• Office Management & Effective Administration Skills At STRATEGIA – K.S.A
• Certification, Break through to SUCCESS At DALE CARNEGIE-K.S.A