HR Administrator
TASC Outsourcing
Total years of experience :8 years, 9 Months
• Assist Account Managers in day to day administration
• Coordinate the recruitment process
• Handle on-boarding and off-boarding of contractors
• Coordinate with the accounts department to ensure that payments of salaries, benefits, bonuses, commission and re-imbursements are paid on time
• Provide support and guidance to queries and issues of contractors
• Provide administrative assistance to the client delivery team in addition to maintaining an up to date database
• Issue all service letters and contract staffing related documentation
• Provide out-of-country business travel coordination support
• Supervise and liaise with PRO regarding all visa’s/work permits and other ad hoc government relation activities
• Manage and regularly update company online HR system
• Prepare Monthly Summary Report
• Be the official company representative to all government departments, i.e. Immigration, Labour, Foreign Affairs, Dubai Courts, TECOM, JAFZA and other Free zone entities.
• Supervise and manage company representative/PRO
• Be in-charge of all government services such as licenses, visas and labour cards including visas from different embassies
• Manage and monitor company records/database pertaining to passports, visas and work permits
• Assist the senior management, recruitment consultants and account managers in the processing of legal documents for the service of company and clients
• Be responsible for handling all expenses and cost pertaining to visas and permits
• Prepare Monthly Visa Report
• Manage the employee joiners’ process which includes processing visas, creating employee records in the HRIS, setting up network IDs, ensuring workstation, providing employee handbooks etc
• Handle Induction and other joining formalities for new joiners.
• Create an appropriate job description for the existing employees and required vacancy;
• Support the PRO in collation and recording of documents relating to visas works. Point of contact for Visit Visa, Employment Visa, Visa renewals, Visa cancellation, Labour contract, Labour card renewal.
• Conduct HR inductions, Job Orientation, Training and Development.
• Process all company sponsorship (visa process, labour cards, labour contracts, visa renewal, visa cancellation, and End-Of-Service Benefits payments) responsibilities
• Prepare and maintain exclusive files for each employee (soft copy and hard copy) interview assessment forms, approvals and other relevant HR related notes
• Issue standard letters such as salary certificates, bank letters, No Objection Certificates, experience letters etc.
• Handle leave administration for all categories namely Emergency, Casual, Maternity, Sick and Annual in accordance with the company policy.
• Retrieve company assets, IDs and access cards while conducting exit interviews
• Liaise with other functional/departmental managers so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes and achievements
• Devise advertisements for job portals to attract best possible candidates; plan and co-ordinate external/internal advertisements to target a suitable pool of candidates through appropriate channels
•Manage the recruitment, staffing, induction and training
•Source CVs for various positions through different channels namely newspaper adverts, recruitment agencies
•Short-list candidates to meet requirements of specific departments and maintaining a ready database of CVs
•Draw up job descriptions
• Fulfil the in house manpower requirement through job portals, job boards, social media and internal systems
• Coordinate with the head of departments for the resource requirements.
• Introduce training programs for enhancement of the skills and performance of the staff
• Manage corporate & legal documents, records and reports.
• Handle Employee Relations, Communication, Job Descriptions, MIS reports.
•Be responsible for employment contracts and necessary documentation for varied positions;
•Monitor and verify routine personnel actions, requests pertaining to existing employees and new hires in accordance with established policies, procedures and guidelines;
•Conduct new recruits on company policies and procedures such as leave, Time & Attendance and other benefits etc.
•Be responsible for timekeeping, maintenance of Leave records, accrued benefit records, employee files, Insurance files and other administrative files
•Verify and update Employee Information such as change in pay, increment, promotion, resignation, termination and joining of new staff
•Coordinate for obtaining residence visa, medical, salary certificate, and health insurance card for the employees.
•Be responsible for conducting exit interviews in case of resignations and for necessary settlement of dues at the time of termination of employment
•Provide efficient administrative support to senior management and owners of the factory.
•Coordinate interdepartmental activities to ensure smooth work flow and achieve maximum level of productivity. Also dealt with customers for logistics and sales.
•Uphold confidentiality in all personnel files and records, official company documents and other paperwork.
•Prepare documents required for visa processing, obtaining JAFZA approval and their respective follow-up.
•Assist the payroll department and provided back up support to Public Relations Officer in his absence.
•Be responsible for arranging accommodation for staff as well as guests on visit
•Perform sales activities and executed new business strategies to increase market share.
•Be responsible for sourcing and selecting chemist or doctors as a referral partner and closing deals with the same.
•Provide comprehensive product trainings to referral partner to increase their product knowledge.
•Conduct extensive market research to identify potential customers.
•Assist the HR Manager in recruitment activities; involved interviewing, selecting, sending correspondences to successful candidates and conducting orientation to newly hired staff.
•Liaise with internal department to coordinate information meetings, and various training programs.
•Perform administrative functions including office maintenance, preparation of correspondences and reports, scheduling, maintaining extensive filing system, and replenishing office supplies.
6.71 CGPA, did minor project on Trade Union Effectiveness and Major project on Brand Awareness
66%. Did mini project on 'Electronic organ' and major project on 'eight line telephone exchange'
Majored in Science group, which included Physics, Chemistry and Mathematics.
Passed with 87%