hr operations specialist
Infocepts
Total years of experience :11 years, 9 Months
Onboarding and Induction
❖ Execution of the Induction plan for new for different roles and geographies
❖ Execution of end to end onboarding plan and process like joining formalities, updation of relevant policies, getting them introduced to different teams and office premises, assigning resources in order to ensure smooth transition
HRMS and Data Compliance
❖ Responsible for execution of regular creation, updation and management of employee data in HRMS
❖ Responsible for execution of creating and sharing reports as per stakeholder requirements
Insurance and Payroll Compliance
❖ Responsible for execution of empanelment, enrollment, claim processing and termination from Insurance across geographies
❖ Execution and compliance of payroll by providing required and timely inputs for monthly payroll ((Bank account details, attendance check etc)
HR Helpdesk and Letters
❖ Responsible for resolving queries in HR helpdesk and coordinating with stakeholders and ensuring timely closure of tickets
❖ Preparing all employment based letters such as Service Certificates, Relieving, base change etc
Job Roles
(Recruitment and HR Coordination)
• Create advertisements for vacancies, screening resumes, coordinating interview line up and follow up upon selection.
• Collecting all relevant documentation for visa process.
• Coordinating with PRO for employment visa, medical and EID processes until visa stamping and EID
• Applying for Insurance of employees and their dependants
(HR Administration and Coordination)
• Being the first point of contact for all HR queries.
• Employee orientation, briefing, and training arrangements.
• Prepare HR documents, HR policies, employment contracts, all other HR related reports including Offer, Increment, Warning, Termination etc
• Assist in arranging onboarding, accommodation and communication of existing staff and new joiners
• Enter and update the HRMS with all relevant information upon joining, changes in designation, salary or exiting.
• Assist manager in performance management/ Appraisal procedure.
• Organizing birthday and annual day celebrations
• Work closely with the PRO in regards to employee visa and labour card renewal. Coordinate with the immediate supervisor for worker renewals confirmation and coordinate accordingly
(Payroll and Attendance)
• Coordinating requests for leave and other absences
• Coordinating with all timekeepers from different sites for worker timesheets, OT Sheets, Sick leaves etc
• Communicating with Accounts Department regarding the loans, advance, additions and deductions of employees and enter the same correctly in HRMS alongwith Annual Tickets, HRA etc
• Manage Cost Allocation by consulting the Accounts Department.
• Maintains payroll processing system and records by gathering, calculating and inputting data.
• Manage employee increment and salary changes. Update with bank account information for WPS
• Provide salary distribution details to all sites (Exchanges, cash etc)
• Provide all necessary information and reports to the Accounts Department for costing and JV purposes.
Job Role
• Communicate job vacancies to the consultancies for Recruitment and take necessary follow up.
• Assisting in making Job Descriptions and communicating vacancies for internal
• Coordinating interviews and communicating with them, internal references check.
• Assist in performing reference and background checks for potential employees.
• Documentation and filling for candidates.
• Employee orientation, briefing, and training arrangements;
• Maintain employee’s files on system and update them with any occurring.
• Attendance data loading in ERP and making monthly attendance reports.
• Assisting in managing leaves and processing loans, advances for Payroll functions
• Conducting interviews and filtering candidates for open positions.
• Maintain all pertinent employee data in the Human Resources Information System (HRIS).
• Communicate Employee queries/grievances to their concerned head and help in getting a desired solution
• Assisting in Health Insurance checks for expiry and renewals, employee ID’s etc
Communicate vacancies and their requirements to consultancies for Recruitment,
Respond and follow up with employee queries/ grievance providing necessary support,
escalating unresolved issues to the Higher Management.
• Maintain employee’s files on system and update them with any occurring changes and
also Employee Dashboard.
• Send pay slip, printing ID Cards, activating biometric and generating code
• Salary generation along with processing of Loans, Advances etc.
• Arrange for new employees’ induction training and other trainings as applicable.
• Helped in maintaining the attendance record of employees.
• Assisted in calculation of monthly salary.
Job Role (HR Functional Consultant)
• To work on Lighthouse Enterprise Resource Planning (ERP) in the HR module and assist in
giving training to over 50 clients all over India.
• To maintain help file, documents, with every updated version of ERP’s
• To assist in giving end to end client support on any HR related matters including
attendance, payroll, bonus, loans, etc.
• To assist in making HR related projects in order to diversify HR into the ERP.
Day to day office administration, taking care of office supplies, lifts stock.
• Follow up with clients for monthly maintenance and queries/complaints.
• Handled joining formalities and bank account opening to enable salary allocation
smoothly
• Maintained attendance logs and generated monthly reports of employee in-out time and
attendance.
• Submitted and maintained employees leave requests
• Assisted in monthly salary calculation and distribution for all employees
• Communication of all staff related announcements and rule or policy updates
• Drafting and issuing, post approval HR related letters like Offer Letter, Appointment
Letter, Termination Letter, etc.
• Communication and co-ordination with Lift maintenance staff regarding Lift operational
issues from clients.
Masters in Industrial Relations and Personnel Management (communication, industrial psychology, industrial disputes, human recourse management, business communication)
State board certification in basic Information Technology (MS Office, Internet Training) also Typing 30 wpm
Commerce, Accounts, Secretarial