Finance Executive
EMAAR
Total years of experience :37 years, 9 Months
• Supervise and manage the collection team
• Supervise timely payment reminders sent to tenants, ensure follow-ups and necessary action in case of defaults as per company policies and procedures
• Respond to all customer financial queries and direct them to the respective functions for resolutions
• Escalate cases to the management which are pending despite conventional follow ups in a timely manner
• Provide ageing analysis and collections status to the management
• Prepared collection status reports/updates to be send to management periodically
• Work closely with the Facilities Management Team, IT Team for automation processes
Responsible for all accounting functions and financial reporting for the Real Estate Division:
• To maintain renewal of yearly Rental Contract Renewal and follow up with the Rental Division executive for the Contract and the PDC’s
• Follow up with the tenants on the outstanding receivables and to keep the management up to date on all issues related to them
• To Maintain Building wise and date wise PDC List. Weekly checking PDC list with Senior Finance Manager/GM Real Estate/ Director.
• To input the PDCs to the accounting system, to ensure that PDCs received are sent to the Bank daily. Also to ensure that all PDC are credited and to keep the Management informed of any dishonored cheques and following up with the tenants.
• To maintain building wise cost centre expenses, review yearly maintenance contract and in charge of collecting all the bills for Contract and put up for approval and account these in the system.
• Review and approve monthly disbursements including invoices from properties, payroll and inter-company reimbursements
• Prepare Monthly Salary/Wages and the same to be disbursed timely.
• Reconcile property rent roll reports to operating cash accounts, security deposit cash account, Accounts Receivable and prepaid rent
• Prepare preliminary financial statements for the year and monthly financial statement for real estate division.
• To feed the electricity, water and other charges in the system and to bill them on a monthly basis to the tenants
• To provide Management with up to date reports on the status of the collections.
• To assist CFO in extracting and analyzing operational debtors related reports which are needed at the month end
• Review and reconcile daily deposits; maintain bank balances
• To prepare yearly budgets and maintaining cost control with monthly budgets
•Preparation of daily Bank Funds Position
•Maintaining of creditors Ledgers (more than 350 creditors)
•Supplier Payment and other Statutory payments
•Follow up of Debtors payment
•Scrutiny of Creditors, Debtors and General ledger
•Preparation of monthly Trail balance.
•Liaising with banks for letter of credit (L/C), Bank guarantees, Invoice Discounting, Cheque Discounting, Trust Receipts, Vehicle & Equipment loan and other financial transactions including providing information for compliance with their requirements.
•Preparation of monthly Profit & Loss Accounts.
oFollow up with Estimation and Marketing department for further jobs for preparation of monthly cash flow.
•Preparation of daily Bank Funds Position
•Approval of daily cash payment and Bank payment (including creditors and other expenses)
• Approval of suppliers (creditors) Invoices for accounting.
• Follow up of Debtors payment
• Monthly and yearly return like ESI, Provident Fund, Sales Tax, Professional Tax and Income Tax Returns
• Scrutiny of Creditors, Debtors and General ledger.
• Scrutinizing of sales Invoice.
• Preparation of monthly Trail balance.
• Preparation of monthly MIS.
• Collecting MIS Report from the entire department and checking and submit to management. (Head office)
•Liaising with banks for letter of credit (L/C), Invoice Discounting, Bank guarantees, and other financial transactions including providing information for compliance with their requirements.
•Interacting with auditors and providing all information during the audit time.
•Preparation of Sales Invoice.
•Maintaining of Sales Book, Purchase Book, Bank Book, Cash Book, Stock book and General Ledger.
•Debtor’s payments follow up.
•Preparation of monthly Trail Balance.
•Monthly, Yearly Sales Tax Return and Income Tax returns.
•Daily Stock maintaining for more than 60 Units (4 or 5 Sales Units for Each Products)
•Submitting daily stock position to management for further orders (Purchase).
•Cash collecting for 60 Units and tally with stock value same to be deposit with Bank