Sowmya Jennifer

Key liaison between KOC hospital and KRH management, facilitating effective communication and coordination that drives project success and aligns both organizations toward shared objectives.
Oversee and manage all aspects of contract performance, utilizing analytical techniques to monitor key performance indicators and ensure that all deliverables consistently meet or exceed contractual requirements.
Compile and generate detailed weekly, monthly, quarterly, and annual reports summarizing manpower status, providing essential data to KOC and KRH management to support strategic staffing decisions and enhance operational efficiency.
Demonstrate project management expertise by effectively overseeing the operational requirements and performance of over 700 nurses and administrative staff, ensuring seamless integration of services and optimal staffing solutions within a complex healthcare environment.
Play a critical role in the recruitment process for overseas nurses by efficiently shortlisting candidates from a diverse applicant pool, coordinating interviews with KOC, and managing all aspects of the onboarding process, including visa issuance, to ensure a smooth transition for new hires.

Analyze the KOC timesheets, and subsequently, process KOC and KRH payroll in accordance with their respective payroll cycles.
Facilitate seamless communication and coordination between KOC staff and KRH Management concerning various HR matters including but not limited to official documents, annual, emergency and medical leaves as well as employee misconducts.
Follow-up on termination and resignation procedures.
Handle staff exit formalities, prepare and follow-up on final settlements for KOC staff.
Estimate Liquidated Damages (LD) in accordance with KOC policies.
Maintain updated KOC personnel records.

Analyze the KOC timesheets, and subsequently, process KOC and KRH payroll in accordance with their respective payroll cycles.
Communicate with KOC through memos or emails to notify or acquire approvals with regards to KOC staff.
Facilitate seamless communication and coordination between KOC staff and KRH Management concerning various HR matters including but not limited to official documents, annual, emergency and medical leaves as well as employee misconducts.
Follow-up on termination and resignation procedures.
Handle staff exit formalities, prepare and follow-up on final settlements for KOC staff.
Communicate with interviewees, and create interview candidate records, while maintaining the record of selected candidates.
Estimate Liquidated Damages (LD) in accordance with KOC policies.
Maintain updated KOC personnel records.

Processed payroll payments for a team of 250 employees, ensuring accurate and timely distribution of salaries totaling 70, 000 KWD per month.
Utilized bank portals and/or cheques for processing payments to regional and international vendors.
Issued B2B sales invoices.
Monitored and controlled disbursements, maintaining an accurate record of all petty cash transactions.
Calculated and recorded monthly depreciation, prepaid/accrued expenses, leave and indemnity accruals.
Prepared bank reconciliations and vendor aging reports.
Assisted audit teams to address inquiries, resolve discrepancies, and ensure a smooth audit process.
Conducted meticulous monthly, quarterly, and annual reviews of all financial accounts.

Support Gulf-Cluster Manager responsible for Kuwait, UAE, Qatar, Bahrain and Oman, providing assistance and issuing reports as per his request.
Process orders received from distributors and send to HQ.
Check orders and invoices for accuracy.
Track shipments and notify regional managers regarding updates received.
Liaise with the Logistics department.
Maintaining stock reports.
Review forecast vs. Orders.
Generate monthly sales reports.
Audit Debit Notes (Payables).
Maintain product and pricing information on the system.
Create revised price lists as required and issue to distributors as and when needed.
Contact distributors to obtain missing information or answer queries.
Update sales and distributors' records.
Other administrative duties.

Issuing Credit Invoices to MOH & various private Medical Companies in Kuwait.
Analyzing & Cross-Verifying Debit Notes (Receivables).
Follow-up on Outstanding Payments.
Issuing Purchase Orders to Pharmaceuticals & Diagnostics’ companies.
Assisting in monitoring of Contracts; tracking the flow of Supply & Delivery of products while adhering to the Contractual Terms & Policies.
Follow-up of purchase orders & corresponding with the Supply Chain regarding pending shipments.
Responsible for preparation and presentation of Weekly, Monthly and Quarterly reports of Purchase orders & Invoices to the MD.
Verifying stock reports and presenting to the MD.
Responsible for training newly joined team members.
Solving discrepancies faced in the procurement department.
Preparing Undertaking letters to MOH & letters in response to MOH queries.
Supervising to ensure smooth flow of the procurement procedures.
Redirecting Incoming calls and E-mails.
Maintaining E-files & records inclusive of Orders placed & received, MOH Contracts, corresponding documents to & from MOH/Suppliers with effective filing system.
Responding to in-person requests for information.