HR OFFICER
GEEKAY GROUP
مجموع سنوات الخبرة :14 years, 6 أشهر
• Manage the day to day HR operations.
• Sourcing and screening CVs and Job applications and handle/book interviews and tests for them, Tasks could include posting job openings, gathering information from applicants, verifying prior employment, contacting references and informing applicants about their application status.
• Work closely with the company PRO for documents related to Employment & Residency visa sponsorships of employees;
• Maintain up to date leave administration record on system;
• Provide payroll information by collecting time and attendance records from departments;
• Prepare the payroll final monthly report and submit to Finance Department to oversee and approve;
• Handle correspondence with Bank for bank accounts and IBAN and cards;
• Provide general clerical and administrative support; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities;
• Ensuring on-Boarding procedure is implemented for all new joiners;
• Co-coordinating probation review processes and assisting with the appraisal processes;
• First point of contact in absence of HR Manager, answering queries and/or preparing answers under supervision of HR Manager;
• Update and maintain records in the personnel information system and run standard and ad hoc queries;
• Prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities;
• Conduct initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefits documentation.
• Contributes to team effort by accomplishing related results as needed.
• Induction & Location Allocations to the sales staff by coordinating with their Area Managers.
• Checking the Staff Grievances/Staff Exit/Staff Appraisal/Salary/ Attendance on a timely manner.
• Verifying & approving the Sales Monthly Incentive, Sales Product Incentives, OT & Gratuity.
• Verifying & Checking the Staff Contracts Details, Staff Vacation track & Staff Leave settlements.
• Ensure Office cleanliness is upto the standards
• Keep the track of the office supplies and maintain minimum required stock level all the times
• Proactively make arrangement at office for official visits/conferences
• Act as focal point for suppliers for procurement and repair maintenance activity at office
• Ensure all the office equipment’s in good working condition
• Supervise the drivers, track the fines
• Travel onboarding and lodging coordinate with the travel vendor for air tickets, hotel bookings and visa.
• Coordinating with Department Managers and GM to ensure effective and efficient probationary review, employee confirmations and performance appraisals
• Handling discipline/grievance issues, conducting domestic inquiries, following up, disciplinary hearings, issuing warning/termination letters and other related matters
• Facilitating high performance and positive work culture within the organization
• Assisting identifying Key positions and Key employees, creating career path/succession planning
• Assessing staff training requirements and developing & delivering in-house training programs and where
required arrange specialised training requirements through external training companies/trainers
Provide induction, orientation and on-boarding to new employees
• Overseeing implementation/continuous improvement of Health, Safety, Security and Environment program
• Creating & implementing amendments/additions to HSSE and HR policies/procedures
• Facilitating periodical inspection/HSSE audits of company facilities to assess working environment
• Maintaining & updating pay deck & reward database, business units and contracts
• Organizing fitment exercise & modelling activities for various reward projects including salary reviews, benefits revision as per strategy/policy and accuracy of information
• Ensuring timely delivery on various reward related activities such as data consolidation, submission for surveys, reports, etc.
• Implementing pay exceptions process to ensure correct approval is obtained for all exceptions in a timely manner
• Reviewing & approving all vacancies and offers within the guidelines of the pay decks and escalating non-aligned positions or offers as per the pay exceptions process
• Coordinating with HR Business Partners and Key Stakeholders to ensure job descriptions and job evaluations are accurate and updated in line with governance framework and agreed methodology for middle management and junior grades
• Classifying and grading jobs basis job description
• Providing updates and making recommendations basis data analysis on employee benefits to ensure plans are competitive
• Administering Recruitment Team and HR Business Partners on pay recommendations for new candidates, internal promotions and transfers in middle management and junior positions
• Serving as a key contact for an employee from offer stage through to end of induction phase
• Liaising with Recruitment Team and Public Relations Officer’s to process all relevant documentation support including visas, Medical Card & Emirati Pension Scheme
• Providing administration support to prepare employment contract and validation
• Assisting recruiters in screening and scheduling interviews for shortlisted candidates.
• Briefing newly joined staff on related administrative formalities and ensuring all arrangements made for onward travel
• Ensuring efficient processing of documentation for expats and home country medical checks
Highlights:
• Recognized for sharing Employee Welfare suggestions to enhance or improve performance by 40%
• Overcame Retention of Employees challenges during the completion by taking Fair Appraisal within the given period
• Pivotal in streamlining processes through measures such as Six Sigma
• Supported HR team across all operational and administrative functions
• Managed payroll processes
• Assisted in:
o Documentation of work flow processes and procedures
o Employee hiring and firing procedures
• Implemented established policies & standards of performance in an otherwise haphazardly working sales department
• Formulated a handbook possessing information on community relations
• Provided inputs for employee retention policies
• Managed payroll procedures and obtained required approvals from CFOs regarding all HR procedures
• Maintained & updated company’s organizational charts
• Coordinated exit interviews
• Assisted HR Manager throughout recruitment process
• Managed job postings and developed pre-screening questions and published job advertisements
MBA IN Human Resource
2004-2007 Bachelor of Arts from University of Calicut, Awarded with First Class CO-CURRICULAR ACTIVITIES College union chairperson
Commerce with Matha