Facilities Management Administrator
Electric House Est.
Total des années d'expérience :14 years, 11 Mois
o Communications • Ensure that publications and brochures from the properties meet high professional and quality standards according to the company visual identity guide. • To identify and pursue publicity opportunities to enhance the image of an organization. • Forward relevant information pages in all relevant depts. • Hosted invited members of an establishment, strategic partners and top clients at functions and events. • Organize trips of all top management in order to participate in meetings, seminars and exhibitions. • Preparation of collateral, marketing and promotional materials as required • Planning of marketing activities to support events and promotions • Update all relevant information and maintain all promotions on a monthly basis. • Prepare annual communications plan including advertising, collateral's, exhibitions, etc. and as part of the business plan • Implemented and maintain an effective filing and administrative system • Established and to maintain database of all media, publications, printers, designers, publishing contacts and other relevant persons. • Make sure that internal administration and communications procedures are according to the company's standards. • Monthly reports to the regional offices/showrooms on activities undertaken each month. • To negotiate the best advertising rates for the local and international publications. • Identify and build effective relations with strategic partners from the Travel Industry - Private and Public sectors. • Help with sales and marketing activities for exhibitions and road shows. o Facilities • Participate in developing business plans for the Facilities Management department. • Participate in developing the annual budget for the Facilities Management department and ensure maintaining the costs and expenditure within the set budget. • Implement the Facilities Management guidelines, policies and procedures and ensure its implementation across the department. • Manage and oversee the facility maintenance services activities contracted facilities management company. • Respond to maintenance requests and ensure services are provided in an efficient and timely manner. • Assist in developing maintenance plans and ensure flexibility and dynamism within the planning process so that plans are not rigid but rapidly respond to changing priorities, at all times ensuring minimum disruption. • Prepare preventive maintenance schedules and procedures for painting, plumbing, carpentry, building extension, heating, ventilation and air conditioning (HVAC) systems, electricity and security. Conduct routine checks on buildings. • Prepare regular daily, weekly and monthly reports data and budget inputs for maintenance activities for future • Oversee maintenance of grounds which includes parking lots and outside beautification (mowing of grass, trimming and pruning of shrubs, trees and flowers, etc.) • Identify vendor resources and delivery capabilities for parts or materials for planned corrective maintenance tasks. Prepare requisitions and allocate material to work orders • Select and make agreements with contractor(s) to perform maintenance work to building exteriors, interiors (paint jobs) and flooring and maintain good business relationships with them Ensure compliance to all relevant safety, quality and environmental management procedures and controls to guarantee employee safety • Develop and introduce training programs to support the maintenance of a high level of performance.
Financial Transaction.
Customer relationship.
Worked with Sales Manager.
Worked with Marketing Manager.
Worked with Procurement.
Direct reporting to Chief financial officer and Chief Executive Ofiicer for strategic planning.
Analysis and controlling of purchases and expenses.
Customers and suppliers account/ledgers reconciliations.
Monthly ageing reports after reconciliations.
Bank reconciliation.
Reciepts/recovery from debtors after continous follow up.
Budgets, variances, analysis.
Material wastage reports.
Accruals and prepayments.
Updating of trial balance.
Timely month end closing.
Income statement/Balance sheet
cooperative response to Internal/External Auditors.
Adjustment of all account before month end closing.
All transaction are followed up under the rules and regulations of IAS/IFRS.
Day to day financial transactions.
Reconciliations of accounts.
Bank reconciliations.
Reciepts and payment.
Petty cash.
and almost all financial activities to get an experience.
this was the beginning of proffessional career.
Cartification of CAT (Certified accountant technician), based on UK and Int studies, conducted by ACCA.