ستيفاني ان Sumbingco, Medical Secretary

ستيفاني ان Sumbingco

Medical Secretary

Cleveland Clinic Abu Dhabi

البلد
الإمارات العربية المتحدة
التعليم
ماجستير, Bachelor of Science in Nursing
الخبرات
10 years, 2 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :10 years, 2 أشهر

Medical Secretary في Cleveland Clinic Abu Dhabi
  • الإمارات العربية المتحدة - أبو ظبي
  • أغسطس 2014 إلى ديسمبر 2016

 Produces correspondence, manuscripts, notes, summaries, meeting minutes and other material from a variety of sources  Develops and maintains departmental files, documents, data files and confidential information  Answers incoming telephone calls and refers to appropriate Medical personnel for proper handling  Gathers and summarizes data for projects, studies and reports
 Coordinates special functions and/or programs as assigned, including special studies, surveys, publications, etc.  Serves as a liaison between departments and others within and/or external to the Medical department and CCAD  Manages physician schedules across departments/institutes using Amion (scheduling software), Outlook and Epic.  Building and adjusting Epic templates as required.  Coordinate patient rescheduling with the help of Contact Center and Patient Access Representatives when individual physicians schedules change  Assigned as trainer of Medical Terminology provided to other medical secretaries.  Order supplies and disposables for the institute as required  Coordinates procurement process of new equipment, replacements, and upgrades  Submit physicians’ CME and business trip expense requests and travel arrangements  Coordinates appropriate approvals and document management of policies and procedures for the institute

Secretary/Administrative Assistant في Saipem Abu Dhabi
  • الإمارات العربية المتحدة - أبو ظبي
  • ديسمبر 2011 إلى يوليو 2014

 Answer phones, provide information take messages and direct all incoming calls to appropriate party promptly and efficiently.
 Greet persons entering the establishment, determine the nature and purpose of visit and escort them to the specific persons / departments.
 Distributes, collects, verifies and submits timesheets of employees to Payroll Department.
 Prepares the overtime man hours and travel allowance of each employee.
 Prepares purchase requests, requisition of advance payments and justification of advances for the supplies and needs for the project; collecting and arranging reimbursements before submitting to accounts.
 Arrange flight tickets and hotel bookings for business travel or vacation for all employees and higher management.
 Handle all drivers’ schedule.
 Does Service entry and creates Purchase requests through SAP system.
 Keep a current record and ensures staff member’s whereabouts and availability.
 Prepares letters, documents and memos.
 Maintain records of incoming and outgoing documents official documents.
 Maintain a daily correspondence incoming and outgoing.
 Booking of conference rooms for meetings.
 Transmit information or documents to the staff using computer mails or facsimile machine.
 Maintain and order supplies and equipment for project.
 Provide information about establishment, such as location of departments or office employees within organization.
 Collect, sort, distribute and prepare mail messages and courier deliveries.
 Schedule space and equipment for special programs and prepare list of participant.
 Arrange appointment with the managers if needed.
 Perform general administrative and clerical support.
 Maintain logbook for the visitors.
 Make duties such as to maintain lobby or reception area.
 Perform any other administrative tasks assigned by the department manager.

Medical Secretary/Staff Nurse في Salamat Polyclinic, Ha'il
  • المملكة العربية السعودية - حائل
  • مايو 2009 إلى يونيو 2011

Executive Medical Secretary
JOB DESCRIPTION

 Reporting directly to the Insurance/Company Director.
 Organizes and manages the day-to-day running of the director’s affairs to ensure the provision of high-quality support.
 Manages the director’s agenda, handling incoming mails, screening calls, making travel arrangements and follow-up.
 Manages the Insurance director’s schedule, coordinates activities, prioritizes appointments and reschedules where necessary.
 Handled outgoing and incoming documents and forwarded them to designated departments.
 Keeping and arranging an updated filing system of all Insurance companies’ contracts and policies.
 Ensures that relevant information is gathered and prepared to brief the manager for meetings, trips, and events.
 Collects, verifies, arranges, completes and compiles patients’ insurance papers, reports and documents properly and neatly to be submitted to their respective companies.
 Ensures legal compliance by following company policies, procedures and guidelines.
 Sends and receives company approvals for a procedure to be done to the patient.
 Arranges, compiles and keeping an updated record of Insurance companies’ policies.
 Does paper works for the Insurance Director to be sent to the companies covered by our institution.
 Providing coverage when other members of the staff who are out or on vacation.
 Operated switchboard, fax machines, copiers and other office equipment.
 Perform other related duties that may be assigned from time to time.

Staff Nurse
Job Description

 Observes, takes, records, reports symptoms and conditions of patients.
 Collects data of the patient including their past medical history before they are seen by the physician.
 Prepared equipment and assisted physicians during patient examination and treatment
 Attends the needs of the patients.
 Prepares and administers emergency medication with accuracy as per doctor’s order.
 Assisted the pediatrician in assessing the newly born baby in the delivery as the same time providing quality newborn care.
 Administers vaccines to babies as per scheduled immunization and documents it properly in the immunization card.
 Assessed the patient’s overall physical appearance upon receiving the patient.
 Classified the patient in a prioritized manner and observes the principles of triage in which they are classified according to the urgency of medical attention.
 Provided first aid or initial patient care and assessment.
 Determined the medical needs of the patient either independently or in collaboration with other health care providers.
 Functioned effectively, can think quickly and make good decisions at all times for the benefit of her patients.
 Emotionally stable since emergency room situations commonly expose them to human sickness and other health problems that are very stressful for most people.
 Carried out the order of the physician that is necessary for the patients.
 Administered medications to patients as prescribed by the doctor.
 Knowledgeable of the physiological, psychosocial, learning, previous health condition and spiritual information of the patient and his/her family.
 Prepared the patient and family how to take care of self when at home and when would be the next appointment with the doctor if necessary.
 Made sure that the patient and his family understand the doctor’s discharge instructions.

Areas Assigned
Emergency Room, Pediatric, Pulmonology, Internal Medicine, Surgery, ENT, Urology

Secretary في Municipality of Arayat
  • الفلبين
  • يونيو 2006 إلى أبريل 2009

 Handled all official company correspondence.
 Upgraded office filing system.
 Typed all company documents.
 Created a computerized customer database.
 Typed all company correspondence.
 Responsible for new employee training.
 Maintaining files.
 Handling incoming & outgoing calls.
 Interaction with vendors & clients.
 Attending Visitors.
 Updating & reporting of the details job.

الخلفية التعليمية

ماجستير, Bachelor of Science in Nursing
  • في Nueva Ecija Colleges
  • أبريل 2006

Specialties & Skills

SAP Netweaver
Microsoft Office

اللغات

الانجليزية
متمرّس

التدريب و الشهادات

Basis Life Support (الشهادة)
تاريخ الدورة:
July 2009
صالحة لغاية:
July 2009